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Application Software Word Processing

1. The document discusses word processing programs and their uses including creating documents with text, images, chapters and formatting options. 2. It describes the typical interface of a word processing program including the menu bar, toolbars, rulers, scroll bars and status bar. 3. Formatting options for text are discussed at the character, paragraph and document levels including fonts, alignment, margins and columns.

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Jesner Glumalid
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© © All Rights Reserved
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Download as PPTX, PDF, TXT or read online on Scribd
366 views

Application Software Word Processing

1. The document discusses word processing programs and their uses including creating documents with text, images, chapters and formatting options. 2. It describes the typical interface of a word processing program including the menu bar, toolbars, rulers, scroll bars and status bar. 3. Formatting options for text are discussed at the character, paragraph and document levels including fonts, alignment, margins and columns.

Uploaded by

Jesner Glumalid
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Week 005

Application Software–
Word Processing
Week 005: WordProcessing

Application Software

Introduction
• Word Processor
• Spreadsheet
• Presentation Program
Week 005: WordProcessing

Word Processing Program and Their Uses

Uses and definition of Word Processing


• Also called a word processor is an application that provides extensive
tools for creating all kinds of text-based documents.
• Are not limited to working with text.
• Enables you to add images to your documents and design documents
that look like a product of professional print shop.
• Can create long documents with separate chapters, a table of contents
an index, and other feature.
• Can enhance documents in other ways; you can embed sounds, video
clips, and animation into them
Week 005: WordProcessing

The Word Processors Interface


Menu
Bar

Toolbar

Ruler

Document Scroll Bar


Area

Status Bar
Week 005: WordProcessing

The Word Processors Interfacecont.


Several set of tools:
1. Document area or document window, which is where you view the document.
2. Menu bar, which displays titles of menus (listof commands and options).
3. Toolbars, which displays button of frequently used commands.
4. Rulers, which show you the position of text, tabs, margins, indents and other
elements on the page.
5. Scroll bar, which let you scroll through a document that is too large to fit I side the
document area.
6. Status bar, which displays information related to your position in the documents,
the page count, and the status of keyboard keys.
Week 005: WordProcessing

Entering and EditingText


• You create a document by typing on the keyboard-a process known as entering text.
• The program places a blinking insertion point (called cursor) in the upper left
corner of the documentwindow.
• When you text reaches the right edge of the screen it automatically moves the
insertion point to the next line called a word wrap.
• Changing an existing document is called editing the document.
• The word processor real beauty is its ability to work with block of text. A block is a
contiguous group of characters, words, lines, sentences or paragraphs in your
document that you mark forediting.
• When you select text, it changes the color-becoming highlighted.
• To deselect selected block of text click the mouse anywhere on the screen or press
any arrow key.
Week 005: WordProcessing

Formatting aText

Formatting a text is compose of the following:


• Character Format
• Paragraph Format
• Document Format
Week 005: WordProcessing

Formatting a Text using Character Format

Character formatting includes setting the control attributes of individual


text such as:
• Fonts. The term font refers to the characteristics of the letters,
symbols, and punctuation marks in your document.
• Type Size. A font is measure in points. A most common font size used
in business documents is 12-point type.
• Type Style. In addition to the font and type size, the appearance of the
character can be controlled with type styles. The most common type
style are bold, italic andunderline.
Week 005: WordProcessing

Formatting a Text using Paragraph Format


Paragraph formatting includes settings applied only to one or more entire paragraph such as:
• Line spacing. The amount of space between each line of text in a paragraph is called line spacing.
• Paragraph spacing. The amount of space between each paragraph is called paragraph spacing.
• Indents. Indents determine how close each line of a paragraph comes to the margins.
• Alignment. Alignment refers to the orientation of the lines of a paragraph with respect to the
margins.
• There are four alignment options-left, right, center and justified.
• Tab stops. The keyboard tab key moves the insertion point forward until it encounters a tab stop (or
just a tab), inserting a fix numbers of space in the line.
• Borders and shading. Paragraphs can be formatted with borders or shading. A border is a line that
is drawn on one or more side of paragraph.
Week 005: WordProcessing

Formatting a Text using Document Format

Standard document formatinclude:


• Margins. Margins are the white borders around the edge of the page. Every
document has top, bottom, left, and right margins.
• Page size. Normally, documents are set up to fit 8 ½by 1 1 inch paper, a standard
known as letter size paper, a standard known as letter size paper.
• Orientation. Document dimension is also determined by the orientation of the
paper. By default, document are set up with portrait orientation (or tall orientation),
where the document is taller than its wide. Header and Footers. Long documents
generally include header and footer or both. Headers and Footers are line of text
that run along the top and bottom of every page.
• Columns. Columns are effective formats for certain typesof document. Section.
Word processors also allow you to divide a document into sections and apply a
differentformat to each section.
Week 005: WordProcessing

Special Features of Word Processing Software

This include the following:


1. Language Tools
2. Tables
3. Mail Merge
4. Adding Graphics and Sounds
5. Templates
Week 005: WordProcessing

Special Feature – Language Tools

Many word processor features language tools that can help you find errors
in your spelling and grammar; they also may have tools to help you find
just the right word or avoid overusing certain words. These tools include
the following:
• Spell checker. A spell checker matches each word in a document
against a built in dictionary containing standard spelling.
• Grammar checkers. A grammar checker compare each sentence to a
set of standard grammatical rules, notifies you if it finds a potential
problems, and providing grammatical correct options.
• Thesaurus. An electronic thesaurus is just like a printed one-a source of
alternatives words.
Week 005: WordProcessing

Special Feature – Language Tools Interface


Week 005: WordProcessing

Special Feature - Tables

• Tables are also useful in arranging images (such as clip art or


photographs) on a page and for arranging images and text in
interesting ways.
Week 005: WordProcessing

Special Feature – MailMerge

• A mail merge is the process of combining a form letter with the contents
of database usually name and address list-so that each copy of the letter
has one entry form the database printed on it.
• The mail merge feature make it easy to send the same letter to a list of
different people with the correct names and address printed on each
letter.
Week 005: WordProcessing

Special Feature – Adding Graphics and Sounds

• You can embed sounds file in your document in much the same way that
you embed a graphic file. The only difference is that an icon appears in
the document.
Week 005: WordProcessing

Special Feature - Template

• Templates are per-designed documents that are blank except for preset
margins, fonts, paragraphs formats, headings, rulers, graphics, header,
footers

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