1

KNOWLEDGE
REPOSITORY FOR IIM
ROHTAK
GROUP NO: 6
• Malay Bhavsar • Ankit Singh
• Nakul Pathak • Tanya Jain
• Aakash • Shubham Singla
• Vasu Jain
Presentation Outline 2

Problem Identification Strategic

Analysis of solution Options

Strategic Strategic
Evaluation
Decision Action
 3

Problem Analysis
 Journal and

Issue Tree articles

4
Industry data

Project assignment and Research

Call out the key insights reports papers
from each framework in a
box.. Put in appendix Ebook

Class notes
and projects
Lack of mechanism to store and transfer
information Audio Visual
Recording
Recorded
Lecture In-class
Presentation
slides
Previous
Batch Solved
Solved Case Cases
Study
Peer Notes
and Solutions
5 Why Analysis 5

Observed Problem: Students are demanding more visiting faculties to be invited,

more
Call courses
out the to be from
key insights offered and ultimately re-conduct courses selection process
each framework in a box..
 Why1? Students are not happy with the course selection procedure
Put in appendix
 Why 2? They are not getting the subjects and faculty combination they wanted to
 Make this
Why3? There are too many students preferring one combination of subject-faculty
combination and there is biasness towards in-house and visiting faculties for some
visual
subjects
 Why4? Institute cannot provide access to same subject-faculty combination as
there is a limitation to number of students in a class and also number of hours a
visiting faculty can spend teaching in IIM Rohtak
 Why5? There is no mechanism to store and share videos and learnings by faculties
and senior students in detailed format
 16-Jun-19
Knowledge Repository at IIM Rohtak IIM Rohtak

CONTEXT / ISSUES VISION OF SUCCESS

6
• Students in the institute are facing problem of non-availability of sufficient • Success would be achieve when a mechanism would be created which
reference materials for academic activities (Problem Statement) would provide knowledge about various courses offered at the institute
• Senior batches of the institute have already carried out research / project
work on various topics being taught, this could serve as an explainer for • For the students, success would be achieved when they won’t have to
junior batch students worry about cross field knowledge irrespective of the elective subject they
• The main purpose is to create a system wherein knowledge gained by have taken
senior batches is preserved & transferred to junior batches when they
require • For faculties, success would be achieved when the students would be
• For the purpose of solving the problem, we would need details about the able to prepare in a better manner for class discussion as well as for exams
cases already discussed in the classes, term end project reports prepared
by senior batches, the mistakes identified by faculties, cases & research PROJECT MILESTONES & SCHEDULE
papers prepared by PGP/FPM students of the institute Project Milestones Owner Time-
• The problem has been highlighted by the PGP09 batch students period
especially those who lack industry experience as they find difficulty in
1. Set project scope and goals (prepare Sponsor/Team 15
gaining practical knowledge which is a must tool for carrying out
Project Charter, engage team, collect Leader, Facilitator Days
academic tasks at MBA schools
data)
GOALS 2. Understand the current situation Facilitator/ Team 15
• To create a mechanism for storage & transfer of knowledge from one Days
batch to another batch within a period of 1 year
3. Analyze the current situation (root Facilitator/ Team 30
causes) Days
SCOPE (IN BOUNDS) SCOPE (OUT OF BOUNDS) 4. Define a vision of success Facilitator/ Team 10
• Means for creation of • Limited to only academic Days
mechanism activity
• Stakeholder confirmation • Only include those items as may 5. Generate, evaluate and select Team/ Sponsor 60
• Implementation • of BOOK VENDORS
mechanism be permitted by faculties &
5. Aakash improvements Days
•
& testing of the same students 6. Shubham Singla 6. Implement changes and make Team Leader/ Staff 30
ADMINISTRATIO 7. Vasu Jain adjustments Days
CUSTOMERS/STAKEHOLDERS N TEAM MEMBERS RESOURCES:
• STUDENTS • ALUMNI 1. Malay Bhavsar • 7. Measure performance
Materials: Sponsor/Team 15
• FPM SCHOLARS 2. Nakul Pathak  Case studies Leader Days
• FACULTIES 3. Ankit Singh Research Papers
 8. Document standard work and lessons Team 15
• IT STAFF 4. Tanya Jain E-Lectures
 learned Days
 Research data
9. Sustain improvement Team Leader 30
CUSTOMER REQUIREMENTS  E-books
Days
• Creation of Knowledge base  Journals & articles
• Availability of diverse & exhaustive content regarding any topic  Class notes & project reports of senior batches
 7

Identification of
Solution
Statement Starter 8

Initial Problem: Student find it very difficult to answer questions asked in interview

Step 1: How much knowledge student are able to retain from that acquired at the
college?

Step 2: How students store / record that information?

Step 3: Is there an means to share this information?

Step 4: How can they get help from the senior batch?

Step 5: There is a lack of proper mechanism to store & transfer information from one
person to another
Step 2 – What’s on the radar 9
1. Students
Stakeholders IT 2. Service Provider
Support 3. FPM Students
5 4. Faculty
Call out the key insights 5. Alumnus
from each framework in a 6. PGP Office
box.. Put in appendix 13 7. IT Dept
3&4
8. Library Personnel
9. Audio Visual Recording staff
1&2 11 & 12 10. Admin Staff
11. Cloud service provider
12. Software service provider
6&7 14 & 15 13. Internet Service provider
14. Cloud
8 16 15. Website / Portal
16. Audio Visual Equipments
17. Scanning equipment

9& 17
10

Admin Infrastructure
Support
Step 3 – Stakeholder Mapping 10

Call out the key insights

from
FPM each framework in a
Students
Service Provider
box.. Put in appendix
How we can help PGP What type of products
students? we can provide?

What we would gain

from this repository?

Students

How much industry info I What can be the Alt.

should share? usage of such facility?

Faculty
Alumnus
Step 4 – Rose Thon Bud Analysis 11

Call out the key insights

01
from each framework in a 02 03
box.. Put in appendix

ROSE THON BUD

• Online availability of • Different online platforms
textbook and various case being used for different • Availability of assignments,
studies. subjects including Google submission, notes along with
Classroom and Apps books and case studies on
• Communication regarding Portal. online platforms/ Data centre
results, attendance is done • No common platform to for easy access by students.
through mail and updated facilitate communication • Easy communication with the
on Apps Portal as well between students, faculty faculty concerning queries,
and alumni topic discussion etc.
Alternative Analysis 12

Office Environment-
Information transfer between new joinees, existing employees and outgoing employees result in KT
Call outsession
the key insights Transfer).
( Knowledge
from each framework in a
box.. Put in appendix
Coaching/Training Institutes-
Information transfer from professor to students in terms of the study material, Suggested
answer of mock exams and reference book

Online Peer-to- Peer Learning Platforms-

Platforms that facilitate exchange of information, knowledge, notes between peers. Eg –
Insta Edu, Study Soup, etc.

Online Video platforms-

Platforms like Youtube, Udemy, Ride free with us etc which provide a database for online content
in form of videos, Lectures containing case studies, chapters of different subject
 13

Strategic Options
Strategic Planning
Where are we Where do we
currently? want to be?
• There is no system • There is a
in place to store, ‘process
manage and dependent’
transfer learnings system in place to
• There is huge loss set-up a
of learnings and knowledge
information every repository of
year as faculties subjects taught
dis-engage with by faculties and
IIM Rohtak or cases solved by
students IIM Rohtak’s
graduate from IIM students
Rohtak How to bridge the • Current students,
• There is absence Gap? current faculties
of knowledge and alumni can
repository for 1. Explore multiple options available for refer this KR to
alumni to various steps involved better
recollect 2. Select an option by evaluating factors like understand,
learnings of MBA cost involved, ease of implementation, etc. learn, refer to for
college their purposes
 15

Strategic Options
Strategic Planning – Options

Development
Revenue Content
Storage Presentation Content and
Generation Stake
Maintenance

Outsourcing
External Paid
Content Students
Cloud Storage Local Storage Students Content
Creation

Outsourcing
External Free Content &
Administration
Resource Network
Maintainance
Hybrid Storage App based Alumni
IIM Rohtak Student
External
Proprietary Content
Partners
Content Creation

Student
Local Server Website based Administration Internal Free Content & Faculty
Resources Network Members
Maintenance
 17

Strategic Choices
 Type of Factor Affecting
Decisions Reason Decision Detailed Factor Analysis
Hybrid Storage Cost of Instalment Internal Limited Funding Option

Local Storage Faster Offline Access Internal Limited Internet Access Speed
Cloud access and Cost Round the globe access for alma-
Website Based effectiveness Internal and External maters

Students Subscription Cost Internal Revenue Generation for Maintainance

Server Installment and Cloud
Alumni Access Internal Set-up Cost
Server Installment and Cloud
Administration Access Internal Set-up Cost

Online Available Resources as an

External Paid Content Phase 2 External Alternative
External Free Resource Phase 1 External Common Respository for everything
IIM Rohtak Proprietary Content Phase 1 Internal Knowledge Database
Internal Free Resources Phase 1 Internal Knowledge Database

Outsourcing Content Creation Phase 2 Internal Non Cost-effective

Outsourcing Content & Network
Maintainance Phase 2 Internal Non Cost-effective
Student Content Creation Phase 1 Internal Cost Effectiveness
Student Content & Network
Maintainance Phase 1 Internal Cost Effectiveness

Students Phase 1 Internal Extreme Involvement Needed

Administration Phase 1 Internal Administration Support for Local need
External Partners Phase 2 Internal Maintainance and Content Support
Heat Map
Case Lecture Class Project Paid Online E-
Studies/Solutions Videos Notes Presentations Content Courses Books
Not clear
Students

Faculty
Administra
tion
Library

Alumni
 20

Evaluation
Key Performance Performance
indicators
Metric
21
Indicators Delivery of
Knowledge
delivery
Ratio of documents
requested/Total
Frequency of user
visit
Knowledge available documents
35
30
Should be part of25
recommendations and 20 Customer Ratio of users Frequency of
how the outcomes can 15 be
Satisfaction complaining complaints
Stakeholder Customer
satisfaction measured 10 satisfaction
5 KR evaluation Growth of intellectual Frequency of Delay
0 capital

Value Number of new Growth of

Enhancement products developed intellectual capital

Stakeholder Increase in Net revenue

Value
KR Evaluation Satisfaction intangible
Enhancement
intellectual asset
 Overall Feedback 22

• Bunch of analysis put together in a set of slides.. No

storyboard
• Suggested storyline:
• Why is the issue important
• What are the underlying reasons for the issue (Root
cause)
• Different areas in which the problem can be
solved
• Details of each solution methods
• Recommendations
• Impact of the recommendation (So what)
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