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Advanced Word Processing Skills

The document discusses advanced word processing skills related to mail merge and image placement. It describes mail merge as allowing the combination of a form document with a data file, with two components - the form document containing the main message, and the data file containing individual recipient information. It discusses kinds of materials that can be included in documents like pictures, clip art, shapes, smart art, charts, and screenshots. It also outlines different options for image placement within a document, such as tight, through, top and bottom, behind text, and in front of text.

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amy faith suson
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480 views11 pages

Advanced Word Processing Skills

The document discusses advanced word processing skills related to mail merge and image placement. It describes mail merge as allowing the combination of a form document with a data file, with two components - the form document containing the main message, and the data file containing individual recipient information. It discusses kinds of materials that can be included in documents like pictures, clip art, shapes, smart art, charts, and screenshots. It also outlines different options for image placement within a document, such as tight, through, top and bottom, behind text, and in front of text.

Uploaded by

amy faith suson
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Advanced Word Processing

Skills
Mail Merge
• this feature allows you to create documents and combine or merge
them with another document or data file. It is commonly used when
sending out advertising materials to various recipients.
Two Components of Mail Merge
1. Form Document 2. List or Data File
• It is generally the document • This is where the individual
that contains the main body of information or data that needs
message we want to convey or to be plugged in (merged) to
send. the form document is placed
and maintained.
*Place Holders or data or merge
fields- marks the position on your • You can easily add, remove,
form document, the place modify, or extract your data
holderss are denoted or marked more efficiently by using other
by the text with double headed data managemenet
arrows (<<>>) on each side and applications like Excel or
with a gray background Access
Label Generation
• Included in the mail merge feature on Microsoft Word is the Label
Generator.
• Only in this case, you did not have to type or create the form
document yourself because it was already created and pre-formatted
in Microsoft Word.
Kinds of Materials
1. Pictures
- these are electronic or digital pictures or photographs you
have saved in any local storage devices
a. .JPG (jay-peg) - short from for .jpeg b. .GIF- Graphics Interchange Format
or Joint Photographic Experts Group
-capable of displaying transparensies
- it can support 16.7 million colors that
-may not be too useful on a printed
is why it is suitable for use when
document
working with full color photographic
images but it does not support -can only support up to 256 colors so
transparency, therefore, images of this it is much better for logos, drawings,
file can be difficult to integrate in small text, black and white images,
terms of blending or low resolution files
Kinds of Materials
1. Pictures
- these are electronic or digital pictures or photographs you
have saved in any local storage devices
c. .PNG pronounced as “ping”
- stands for Portable Network Graphics
built around the capabilities of .GIF but
unlike .GIF it does not support animation but
it can display up to about 16 million colors
-allows the control of the transparenncy
level or opacity of images
2. Clip Art
- This is generally a .GIF type; line art drawings or images used as
generic representation for ideas and objects that you might want to
integrate in your document
3. Shapes
-these are printable objects that can be integrated in the
document to enhance its appearance or allow to use to have some
tools to use for composting and representing ideas or messades
4. Smart Art
- these are predefined sets of different shapes grouped together
to form ideas that are organizational or structural in nature
5. Chart
- this is quite useful when you are preparing reports that
correlate and present data in a graphical manner
6. Screenshot
- Nothing can get you a more realissstic image than a screenshot.
Image Placement
• Tight • Through
- almost the same as the - allows the text on your
Square setting document to flow even tighter,
- can mostly be achieved in taking the contours and shape of
an image that supports the image; can be best used with
transparency like a .GIF or .PNG a .GIF or .PNG type of image
file
Image Placement
• Top and Bottom • Behind Text
- pushhes the texts away - this alloows image to be
vertically to the top and/or the dragged and placed anywhere on
bottom of the image so that the the document with all the texts
image occupies a whole text line floating in front of it
Image Placement
• In Front of Text
- this setting allows your
image to be placed right on top of
the text as if your image was
dropped right on it

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