Preparation of Preliminary Report For A Given Project

Preparation of preliminary 1
report for a given project
GROUP MEMBERS:
1.AVELIN MARY PINHEIRO(12170023)
2.CELINE VINCENT SANTOSH(12170024)
3.DEEPAK KUMAR(12170026)
4.DEEPAK RAJ M C(12170027)
5.MUKESH MADHUKAR(12170048)
What's a preliminary report? 2
• A preliminary report is a report prepared

prior to issuing a policy of title insurance that
shows the ownership of a specific parcel of
land, together with the liens and
encumbrances thereon which will not be
covered under a subsequent title insurance
policy.
Preliminary Engineering Report Requirements 3
• 1. Description of Project Components –Provide a general

description of all project components. Indicate whether the
project involves the construction of new facilities or the
renovation or replacement of existing ones. Describe each
of the project components in terms of dimensions,
quantities, capacities, square footage, etc. Provide a
detailed description of the Project Components.
• 2. A statement verifying that the project components

described in the engineering report are consistent with
the EDA investment project description that is provided
in Section A.2 of Form ED-900. Engineering reports that
describe project components that are inconsistent with
the EDA investment project description in Section A.2 of
Form ED-900 will not be considered valid. Provide such
a statement.
• 3. Sketches of schematics showing the general layout and

location of the existing site conditions and of the project
components as well as location of project beneficiaries
identified in Section B.5 of Form ED900 that provide economic
justification for the project, if any. Rough dimensions and
quantities for major project components should be shown and
labeled on the drawings. Drawings should clearly identify the
project components that are being proposed. Applicants are
encouraged to clarify such drawings, for example, through
color coding, labeling, and other appropriate methods. All of
the project components must be identified in the plans. A site
plan is required. If the site has a building, a detailed floor
plan is required with all of the programming complete.
• 4. A feasibility analysis for the

constructability of the project, including a
review of the existing conditions and noting
particular features, alignments, and events
affecting construction of project components.
Provide a feasibility analysis.
• 5. The proposed method of construction. Indicate whether

construction procurement shall be done through competitive bid
or other method. Indicate if any portion of the project is to be
done by design/build, construction management at risk, the
applicant’s own forces, or use of a third party construction
manager. If an alternate construction procurement method (other
than traditional design/bid/build with sealed competitive bid
process) is proposed, a construction services procurement plan
must be provided to EDA for approval in accordance with EDA’s
regulation at 13 C.F.R. § 305.6(a). Traditional methods of
design/bid/build with sealed competitive bids are preferred.
Indicate the entity that will be responsible for all of the
construction contracts and provide a detail of the entity’s
required tasks in Item 1 of the Budget Requirements found below
in this Report.
• 6. The number of construction contracts anticipated. If multiple

contracts are proposed, provide a description of the project
components included in each contract. If separate contracts are
anticipated for demolition or site work, the budget information
cost classification should reflect the estimated costs for these
components. If project phasing is proposed, a project phasing
request must be provided to EDA for approval per EDA’s regulation
at 13 C.F.R. § 305.9(a). Provide the number of construction
contracts anticipated.
• 7. A current detailed construction cost estimate

for each of the project components, showing
quantities, unit prices, and total costs. Provide a
basis for the determination of construction
contingencies. Provide a current detailed
Architect or Engineer’s opinion of costs.
• 8. If the budget includes costs for real property

acquisition, the Applicant should include a
current fair market value appraisal completed
by a certified appraiser for the property to be
purchased. One appraisal is required from a
MAI certified appraisal firm.
• 9. A list of all permits required for the proposed project and their
current status. Identify all permits required; include the timeline
to obtain the permits and discuss how the permitting relates to
the overall project schedule. If the project crosses a railroad
right-of-way or is within a railroad right-of-way, provide an
explanation of any permitting or approvals that may be required
from the railroad or other authority and the timeframe for
obtaining these permits or approvals. Provide a list of all
anticipated permits required.
• 10.An overall estimated project schedule, including the

number of months for each of the following: i. design
period; ii. period of time to obtain required permits; iii.
period of time to obtain any required easements or rights-
of-way; iv. solicitation of bids and awarding of contracts,
and v. construction period. Provide an estimated project
schedule
The Format of the Preliminary Project Report 13
• The number of words in the PPR, excepting

the title page and the Appendices, should
be between 2,000 and 4,000.
• The PPR is much shorter than the Project

Report.
The Format of the Preliminary Project Report 14
• TITLE PAGE:- The title page must follow the layout below:
• title
• author
• date
• supervisor (if none, state ‘None’).
CONTENTS:- All reports must have a contents page that indexes all
sections and appendices in the report with both their section reference and
physical page number.
Format of the Project Report 15
• SUMMARY:- This can also be denoted as an ABSTRACT.
• OBJECTIVES:- All reports must include a precise statement of objectives.

Often there is a high level statement of purpose, followed by a detailed
specification of the deliverable(s) you will produce to achieve the purpose(s).
• METHODS:- All reports must include the methods used, and discussion of
how each technique was used, for what purpose and with what effect.
• RESULTS:- All Projects produce results.

Format of the Project Report 16
• DISCUSSION:- Discussion of your results and conclusions drawn from them

must be clearly identified in separate sections from the results.
• CONCLUSION
• TECHNICAL DETAIL
• APPENDICES:- Appendices must be placed after the main body of the report
but before the Bibliography.
• DOCUMENTATION STANDARDS. The correct documentation for any formal
analysis and/or design methods used during your Project.
• REFERENCES
• COPYRIGHT
Lastly, as general principles: 17
• Try to put yourself in the place of the reader − in this case of an

informed reader, who is well-informed in your professional field.
• Do not write a textbook. There are plenty of these around already.
• Do not waste the reader’s time on general introductory materials.
Give the citations only.
• Do make sure that you carefully define the technical terms used
again giving relevant citations.

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Preparation of preliminary 1

report for a given project

• A preliminary report is a report prepared

• 1. Description of Project Components –Provide a general

• 2. A statement verifying that the project components

• 3. Sketches of schematics showing the general layout and

• 4. A feasibility analysis for the

• 5. The proposed method of construction. Indicate whether

• 6. The number of construction contracts anticipated. If multiple

• 7. A current detailed construction cost estimate

• 8. If the budget includes costs for real property

• 10.An overall estimated project schedule, including the

• The number of words in the PPR, excepting

• The PPR is much shorter than the Project

• SUMMARY:- This can also be denoted as an ABSTRACT.

• OBJECTIVES:- All reports must include a precise statement of objectives.

• RESULTS:- All Projects produce results.

• DISCUSSION:- Discussion of your results and conclusions drawn from them

• Try to put yourself in the place of the reader − in this case of an

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