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Create Purchase Order With Reference in SAP System

The document discusses how to create a purchase order in SAP by referencing a purchase requisition, RFQ, contract, or another purchase order. Key information from purchasing info records can be updated in the purchase order from these source documents using info update indicators. The system will search for a price in the purchase order from specific to general sources based on the purchasing info records.

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subandiwahyudi08
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37 views9 pages

Create Purchase Order With Reference in SAP System

The document discusses how to create a purchase order in SAP by referencing a purchase requisition, RFQ, contract, or another purchase order. Key information from purchasing info records can be updated in the purchase order from these source documents using info update indicators. The system will search for a price in the purchase order from specific to general sources based on the purchasing info records.

Uploaded by

subandiwahyudi08
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Create purchase order with

reference in SAP system


Purchase order can be created with reference to
any of the following documents using the document
overview
Purchase requisition

RFQ (Request for quotation)

Contract

Another PO using as template


SAP www.consult4scm.blogspot.com 1
We can also make a PO with reference to other
documents making direct entry in the item
overview
 We can select the relevant document from
the document overview from the selection
variant.
 We can select the document
 Use adopt button to get the same adapted
to the purchase order
 If selected my PR or my PO, we can find the
documents created earlier in the system
 Change in layout and other variants are
subject to authorization to user
SAP www.consult4scm.blogspot.com 2
ME21N – Create PO
ME22N – Change PO
ME23N – Display PO
ME9F – Display PO print

SAP www.consult4scm.blogspot.com 3
Purchasing info records
 Purchasing info records will help to define
vendor specific information for a material
 A material can be procured from different
vendors
 Different vendors can have different prices
 Info records can be maintained at plant
and purchase organization level

SAP www.consult4scm.blogspot.com 4
Info record
 Conditions can be updated through info update
indicator from other documents such as PO,
RFQ, Contract, Scheduling agreement
 Contract – only generate info record if does not
exist and will not amend an existing one.
 Scheduling agreement – Document number is
updated as the last document
 The general data of the info record is available
for all purchase organizations and plants

SAP www.consult4scm.blogspot.com 5
Info record Can give the
following information
 Current and future price conditions
 Planned delivery time
 Over and under delivery tolerance
 Vendor data such as contact person
 Vendor specific data such as vendor material
number, sub range etc
 Number of the last purchase order
 Text of the material
SAP www.consult4scm.blogspot.com 6
Info update indicators
 From ME47 select item and double click
 A: Update with or with out plant
 B: Update with plant
 C: Update with out plant
 : No updating
 Organization level used in info record
are Purchase organization, plant and
client (indirectly)
SAP www.consult4scm.blogspot.com 7
Price determination process
 In the PO, system searches for price
from specific to general
 If price not found, system do not
suggest from material master records
 In such case you may have to enter the
price manually
 The price suggested by the system is
open for amendment by the user

SAP www.consult4scm.blogspot.com 8
ME11 – Create info record
ME12 – Amend info record
ME13 – Display info record
ME1M – List info record by Material
ME1L – List info record by vendor

SAP www.consult4scm.blogspot.com 9

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