Presentation on

Microsoft Excel 2007

FIRST COURSE
 BATCH-01
XP
(7:00am to 11:00am)
Roll no. Name NRO

11 SANYAM JAIN 0279467

12 AMIT BISHT 0263631
13 RINKU JAIN 0170865
14 SONAKSHI AGGARWAL 0264832
15 VINAY KUMAR 0262022
16 RAJIV KUMAR 0262668
17 SARABJEET SINGH 0206309
18 SUBHASHIS NAG 0230595
19 RAVI SHANKAR 0266446
20 NEERAJ YADAV 0226589

Presentation on MicroSoft Excel 2007

 ACKNOWLEDGEMENT
XP
• All of us from Roll No. 11 to 20 are thankful to our
Faculties.Vidhi Gupta, Renu Sharma & Mr.
Pradeep have the great knowledge.
• Without their Precious Guidance's & teaching
learning and applying such difficult programs would have
been nearly impossible. But because of their teaching
techniques this session became a cake walk for us.
• Even though we are representing the project but these
are the efforts of our teacher which are about to be
displayed in our next slides.
we hope that you like our presentation!!
THANK YOU

Presentation on MicroSoft Excel 2007

 CONTENTS XP

Introducing Excel
Objectives
Exploring Excel
Navigating a Worksheet
Entering Text, Numbers, and Dates in Cells
Entering Multiple Lines of Text Within a Cell
Inserting a Column or Row
Selecting Cell Ranges
Moving or Copying a Cell or Range
Inserting and Deleting a Cell Range
Entering a Formula
Copying and Pasting Formulas
Introducing Functions
Entering a Function
Inserting and Deleting a Worksheet
Moving and Copying a Worksheet
Editing Your Work
Changing Worksheet Views
Working with Portrait and Landscape Orientation
Viewing and Printing Worksheet Formulas

Presentation on MicroSoft Excel 2007

Introducing Excel XP

• Microsoft Office Excel 2007 (or Excel) is a computer

program used to enter, analyze, and present
quantitative data
• A spreadsheet is a collection of text and numbers laid
out in a rectangular grid.
– Often used in business for budgeting, inventory management,
and decision making
• What-if analysis lets you change one or more values in a
spreadsheet and then assess the effect those changes
have on the calculated values

Presentation on MicroSoft Excel 2007

Objectives XP

• Understand the use of spreadsheets and Excel

• Learn the parts of the Excel window
• Scroll through a worksheet and navigate between
worksheets
• Create and save a workbook file
• Enter text, numbers, and dates into a worksheet
• Resize, insert, and remove columns and rows

Presentation on MicroSoft Excel 2007

Introducing Excel XP

Presentation on MicroSoft Excel 2007

Exploring Excel XP

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Exploring Excel XP

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Navigating a Worksheet XP

• Excel provides several ways to navigate a

worksheet

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Entering Text, Numbers, and Dates XP
in Cells
• The formula bar displays the content of the
active cell
• Text data is a combination of letters, numbers,
and some symbols
• Number data is any numerical value that can be
used in a mathematical calculation
• Date and time data are commonly recognized
formats for date and time values

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Inserting a Column or Row XP

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Selecting Cell Ranges XP

To select an adjacent range:

• Click the cell in the upper-left corner of the adjacent range, drag
the pointer to the cell in the lower-right corner of the adjacent
range, and then release the mouse button
or
• Click the cell in the upper-left corner of the adjacent range, press
the Shift key as you click the cell in the lower-right corner of the
adjacent range, and then release the Shift key
To select a nonadjacent range of cells:
• Select a cell or an adjacent range, press the Ctrl key as you select
each additional cell or adjacent range, and then release the Ctrl key
To select all the cells in a worksheet:
• Click the Select All button located at the intersection of the row and
column headings (or press the Ctrl+A keys)

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Selecting Cell Ranges XP

Presentation on MicroSoft Excel 2007

Moving or Copying a Cell or Range XP

• Select the cell or range you want to move or copy

• Move the mouse pointer over the border of the selection until the
pointer changes shape
• To move the range, click the border and drag the selection to a new
location (or, to copy the range, hold down the Ctrl key and drag the
selection to a new location)
or
• Select the cell or range you want to move or copy
• In the Clipboard group on the Home tab, click the Cut button or the
Copy button (or right-click the selection, and then click Cut or Copy
on the shortcut menu)
• Select the cell or upper-left cell of the range where you want to
move or copy the content
• In the Clipboard group, click the Paste button (or right-click the
selection, and then click Paste on the shortcut menu)

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Moving or Copying a Cell or Range XP

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Inserting and Deleting a Cell Range XP

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Inserting or Deleting a Cell Range XP

• Select a range that matches the range you want to insert or

delete
• In the Cells group on the Home tab, click the Insert button or the
Delete button
or
• Select the range that matches the range you want to insert or
delete
• In the Cells group, click the Insert button arrow and then click the
Insert Cells button or click the Delete button arrow and then click
the Delete Cells command (or right-click the selected range, and
then click Insert or Delete on the shortcut menu)
• Click the option button for the direction in which you want to
shift the cells, columns, or rows
• Click the OK button

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Entering a Formula XP

• A formula is an expression that returns a value

• A formula is written using operators that
combine different values, returning a single value
that is then displayed in the cell
– The most commonly used operators are arithmetic
operators
• The order of precedence is a set of predefined
rules used to determine the sequence in which
operators are applied in a calculation

Presentation on MicroSoft Excel 2007

Entering a Formula XP

Presentation on MicroSoft Excel 2007

Entering a Formula XP

Presentation on MicroSoft Excel 2007

Entering a Formula XP

• Click the cell in which you want the formula

results to appear
• Type = and an expression that calculates a value
using cell references and arithmetic operators
• Press the Enter key or press the Tab key to
complete the formula

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Entering a Formula XP

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Copying and Pasting Formulas XP

• With formulas, however, Excel adjusts the

formula’s cell references to reflect the new
location of the formula in the worksheet

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Introducing Functions XP

• A function is a named operation that returns a

value
• For example, to add the values in the range
A1:A10, you could enter the following long
formula:
=A1+A2+A3+A4+A5+A6+A7+A8+A9+A10
Or, you could use the SUM function to
accomplish the same thing:
=SUM(A1:A10)
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Entering a Function XP

Presentation on MicroSoft Excel 2007

Entering Functions with AutoSum XP

• The AutoSum button quickly inserts Excel

functions that summarize all the values in a
column or row using a single statistic
– Sum of the values in the column or row
– Average value in the column or row
– Total count of numeric values in the column or row
– Minimum value in the column or row
– Maximum value in the column or row

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Entering Functions with AutoSum XP

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Inserting and Deleting a Worksheet XP

• To insert a new worksheet into the workbook, right-click

a sheet tab, click Insert on the shortcut menu, select a
sheet type, and then click the OK button
• You can delete a worksheet from a workbook in two
ways:
– You can right-click the sheet tab of the worksheet you
want to delete, and then click Delete on the shortcut
menu
– You can also click the Delete button arrow in the Cells
group on the Home tab, and then click Delete Sheet

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Moving and Copying a Worksheet XP

• You can change the placement of the worksheets

in a workbook
• To reposition a worksheet, you click and drag the
sheet tab to a new location relative to other
worksheets in the workbook
• To copy a worksheet, just press the Ctrl key as
you drag and drop the sheet tab

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Editing Your Work XP

• To edit the cell contents, you can work in editing

mode
• You can enter editing mode in several ways:
– double-clicking the cell
– selecting the cell and pressing the F2 key
– selecting the cell and clicking anywhere within the
formula bar

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Editing Your Work XP

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Changing Worksheet Views XP

• You can view a worksheet in three ways:

– Normal view simply shows the contents of the
worksheet
– Page Layout view shows how the worksheet will
appear on the page or pages sent to the printer
– Page Break Preview displays the location of the
different page breaks within the worksheet

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Changing Worksheet Views XP

Presentation on MicroSoft Excel 2007

Changing Worksheet Views XP

Presentation on MicroSoft Excel 2007

Working with Portrait XP
and Landscape Orientation
• In portrait orientation, the page is taller than it
is wide
• In landscape orientation, the page is wider than
it is tall
• By default, Excel displays pages in portrait
orientation

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Working with Portrait XP
and Landscape Orientation
• To change the page orientation:
– Click the Page Layout tab on the Ribbon
– In the Page Setup group, click the Orientation button,
and then click Landscape
– The page orientation switches to landscape

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Viewing and Printing Worksheet XP
Formulas
• You can view the formulas in a workbook by
switching to formula view, a view of the
workbook contents that displays formulas
instead of the resulting values
• To change the worksheet to formula view, press
the Ctrl+` keys
• Scaling a printout reduces the width and the
height of the printout to fit the number of pages
you specify by shrinking the text size as needed

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Viewing and Printing Worksheet XP
Formulas

Presentation on MicroSoft Excel 2007

Viewing and Printing Worksheet XP
Formulas

Presentation on MicroSoft Excel 2007

THANKS

FIRST COURSE