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    Module 2.1. Police Correspondence Final

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    Arvin Cornejo
    This document outlines pointers for effective police correspondence and communication. It discusses defining terms, tips for report writing, and categorizes pointers for preparing police communications, including observing parallelism, brevity, clarity, consistency, coherence and accuracy. It also covers common words used, and formats for date and time. The overall goal is to provide knowledge and skills for preparing correct police communications.

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    Module 2.1. Police Correspondence Final

    Uploaded by

    Arvin Cornejo
    555 views25 pages
    This document outlines pointers for effective police correspondence and communication. It discusses defining terms, tips for report writing, and categorizes pointers for preparing police communications, including observing parallelism, brevity, clarity, consistency, coherence and accuracy. It also covers common words used, and formats for date and time. The overall goal is to provide knowledge and skills for preparing correct police communications.

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    For making Letters

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    This document outlines pointers for effective police correspondence and communication. It discusses defining terms, tips for report writing, and categorizes pointers for preparing police communications, including observing parallelism, brevity, clarity, consistency, coherence and accuracy. It also covers common words used, and formats for date and time. The overall goal is to provide knowledge and skills for preparing correct police communications.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    555 views25 pages

    Module 2.1. Police Correspondence Final

    Uploaded by

    Arvin Cornejo
    This document outlines pointers for effective police correspondence and communication. It discusses defining terms, tips for report writing, and categorizes pointers for preparing police communications, including observing parallelism, brevity, clarity, consistency, coherence and accuracy. It also covers common words used, and formats for date and time. The overall goal is to provide knowledge and skills for preparing correct police communications.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 25

    Module 2.1.

    Police Correspondence

    POLICE
    CORRESPONDENCE

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Lesson goal:
    This lesson aims to provide the
    participants the knowledge and skills on
    how to prepare a correct police
    communication by using pointers and
    standard format.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Lesson OBJECTIVES:
     Define the 4 terms given during the lesson;
     Give the tips for appropriate report writing;
     Categorize the pointers in preparing an
    effective police communications;
     Identify the format for date and time; and
     Illustrate the format of memorandum.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    What is police correspondence?

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Police Correspondence

    Exchanging of communication
    between and/or among the different
    offices in PNP.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    What is communication?

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Communication
    is one of the most essential aspect of
    conveying information inside and
    outside the police organization.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Writing

    Writing is the process of defining what we


    mean to say accurately and without
    ambiguity.

    Report
    A report is designed to fulfill a need to tell
    and need to know.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    TIPS FOR APPROPRIATE


    REPORT WRITING

     Functional
     Informative
     Factual
     Efficient

    Course: POBC TOT


    Module 2.1. Police Correspondence

    POINTERS IN PREPARING POLICE


    COMMUNICATIONS

    1. Observe Parallelism;
    2. Work for Brevity;
    3. Work for Clarity;
    4. Maintain Consistency;
    5. Work for Coherence; and
    6. Work for Accurateness.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    POINTERS IN PREPARING POLICE


    COMMUNICATIONS

    1. Observe Parallelism
    Agreement in direction, tendency or character.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Example:

    1. The PNP shall enforce the law,


    prevent and control crimes and
    maintain peace and order.

    2. The PNP shall enforce the law, to


    prevent and control crimes and to
    maintain peace and order.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    2. Work for Brevity

     KISS
     A memo is 1-2 pages long
     Clarity vs Brevity
     Avoid padded phrases

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Examples:

    WORDY BRIEF
    • at a period of time • When
    • due to the fact that • because
    • in compliance with your request • as requested

    Course: POBC TOT


    Module 2.1. Police Correspondence

    3. Work for Clarity

    Clearness or lucidity as to perception or


    understanding.

     “Say what you mean and mean what you say”


     Avoid impressive expressions
     Define terms
     Spell-out abbreviations
     Use standard acronyms, spellings and terms

    Course: POBC TOT


    Module 2.1. Police Correspondence

    BIG WORDS SIMPLE WORDS


     magnitude  size
     accumulate  gather
     acquaint  tell

    Course: POBC TOT


    Module 2.1. Police Correspondence

    4. Maintain Consistency
    Agreement, harmony or compatibility

     Consistency in Tense
     Consistency in Number
     Consistency in Subject
     Consistency in language

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Example: American English vs. British English


    a. Defense vs Defence
    b. Elevator vs Lift
    c. Truck vs Lorry
    d. Program vs Programme
    e. Motorcycle vs Motorbike
    f. Sidewalk vs Pavement

    Course: POBC TOT


    Module 2.1. Police Correspondence

    5. Work for Coherence


    Logical interconnection;
     Words should stick together
     Sentences must be related
     Paragraphs must stick together

    Note: Memo treats one subject matter at a time

    Course: POBC TOT


    Module 2.1. Police Correspondence

    6. Work for Accurateness


     5Ws and 1H;
     Check data;
     Research, research, research!;
     Consult dictionary and other materials;
     Consult the internet; and
     Consult knowledgeable people.

    Course: POBC TOT


    Module 2.1. Police Correspondence

    COMMON WORDS USED IN POLICE


    COMMUNICATIONS

     Expedite Confidential
     Facilitate  Restricted
     ASAP  For your eyes only
     Disseminate  Assembly time
     Coordinate  ETD

    Course: POBC TOT


    Module 2.1. Police Correspondence

     Comply with/Compliance  Account


     NLT  Rationalize
     Target date  Integrate
     Rush  Operationalize

    Course: POBC TOT


    Module 2.1. Police Correspondence

    DATE AND TIME FORMAT

    DATE - use either of the 2 formats:


    30 September 2015 or September 30, 2015

    TIME - AM/PM type or 24-hour format.


    3:00AM/PM or 1500

    Course: POBC TOT


    Module 2.1. Police Correspondence

    The accepted format is without “H”.


    301430 September 2015
    Common format:
    September 30, 2015 at 2:30 PM or
    30 September 2015 at 1430

    Course: POBC TOT


    Module 2.1. Police Correspondence

    Make learning a daily task until you


    shall have mastered the essentials of police
    communications.

    Write, rewrite, edit and rewrite until you


    are satisfied with your product!

    Course: POBC TOT

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