EXPORT MODULE PROCESS

OVERVIEW
EXPORT
TYPES OF EXPORTS

Pre EXIM
DIRECT LC Delivery / Commercia
Sales Order Shipment
EXPORTS Invoice
Creations PGI l Invoice Package

Merchant Inquiry / Sales Commerci

Delivery / PGI
Export Quotation Order al Invoice

Contract Inquiry / Sales Commerci

Delivery / PGI
Manufacture Quotation Order al Invoice
Export Module
 Export Module
 Letter of Credit Module
 Sales & Distribution Module
 License & Benefit Module
 Import Module
 Export Documentation
 Export Collection / Realization
 Exim Reports

 BENEFITS TO EXPORTERS
1. DUTY EXEMPTION SCHEME - ADVANCE LICENCE
 ENABLES CUSTOMS DUTY FREE IMPORT OF INPUTS REQUIRED FOR EXPORT PRODUCTION.
2. MEIS - Merchandise Exports from India Scheme
 Ageist exp
3. EXPORT PROMOTION CAPITAL GOODS SCHEME – EPCG
 ALLOWS IMPORT OF CAPITAL GOODS REQUIRED FOR PRODUCTION OF EXPORT PRODUCTS AT CONCESSIONAL
RATE OF CUSTOMS DUTY
4. DUTY DRAW BACK SCHEME
 AUTO CREDITED TO ACCOUNTING ONCE EXPORT DONE
EXPORT PROCESS
BEST PRACTICE
EXPORT PROCESS

 Quotations  Delivery  Airway Bill (AWB) /

 Contract  Commercials Invoice Shipping Bill (SB)
 LC  Link Export License  Accounting to Com.
 Sale Order to Commercials Invoice Invoice
 Factory Instruction  Post-Shipment  BRC
 Order Documents like  PFRC
Acknowledgement Packing List, Com.  Closed Export Invoice
 Pre Shipment's Pro Invoice, COA Etcetera
Forma invoice
EXPORTS SYSTEAM FLOW PRE SHIPEMNT

quotations Creations OF LC
(VA21) (VX11N)

Sales Order Billing (Proforma)

Creation Sales Order related Pro-forma

Delivery
Creations
(VL01N)
In ZSAFI we will give the input which is required for
Proforma and Pre-shipment Invoice, IMC and GSP texts,
Marks and No. on packages etc.,
Pre Shipment
billing document THE OUTPUT WILL BE TAKEN FROM VF02 /VF03
related to TRANSACTION.
delivery (vf01)
Lic. Details, Shipping Marks, Draw Back, Adv lic., Packing
data from ZPMT.. Pre-Shipment invoice, packing list,
annexure packing list
Pre-Shipment
Invoice Out put
from
VF02/ VF03
EXPORT PRE SHIPEMNT
1. The quotations can be maintained in the system with an export quotations document type. With the
proper approval the quotations can be copied into sale order. There will be provision to reject quotations
with a reason code. These documents should not be deleted from the system. Put a reason for rejection
so that the document cannot be processed further.
2. After receiving a firm order from the customer user can create a sale order and enter the Factory
instruction in the sales texts, a print out can be taken from the order as factory instruction. A condition
type will be provided for entering commission to agents in the system.
3. Order acknowledgement can be given to the customer taking an output from the order document…
4. LC Will get created as per terms and conditions
5. The changes in the sales order will make the sale order to be at initial state so that an authorized
person can put a release status in the sale order.
6. Pre shipment's Pro forma invoice printout can be taken from order but the price may vary at the time of
order entry and at the time of billing.
EXPORT SYSTEAM FLOW - SHIPEMNT

Delivery Creations (VL01N) , Picking, Adding

Packing details

Post Goods Issue for the created relevant

delivery document

Delivery related Billing

Document creation which hits the accounts on
release. Adding Lic. Details
 EXPORT - SHIPEMNT

1. At the time of creating delivery, system will propose batch wise quantity for the selected material
automatically using FEFO method. Once the picking of the material is over, post goods issue of delivery
document will be done which reduce the inventory and creates material document. After completion of PGI,
delivery will be due for invoice. Deliveries created for given date which will be printed out to use it as a
picking list for loading the goods.
2. Loading sheet will be designed in such a way that the material and batch and also the mfg location will be
printed against a delivery document. Delivery will have the provision to enter container #, Seal #, Truck #,
LR #, and the transporter name. Truck will be loaded as per the loading sheet with all the details of division,
mfg location etc.
3. GST Invoice will be created with reference to Delivery Document, user need to specify whether export type
as LUT, OR Under Bond in Invoice GST payable accounts will get updated on creation of GST invoice in FI.
4. Billing due list will be updated once goods issue is posted for the delivery. Billing document types will be
defined for creating commercial invoice referring to the delivery document type. The price in the invoice is
final price and the same will be flown to Finance to update relevant GL accounts. All the required information
will be capture on invoice printout. In case of Sale against advance payment, settlement needs to be done
against the invoice of that order.
EXPORT SYSTEAM FLOW POST SHIPEMNT

FEATURES OF EXIM
Accounting 1. Pre Shipment Invoice
Document Export Invoice
2. License Applications
Generated  SAME BUYER/CONSIGNEE
3. License Receipts
 DIFFERENT BUYER- CONSIGNEE-
4. Export Invoice: Create/Change/ NOFITY
Display
 Customer, our and intermediate bank
5. Export Invoice Close
 LC Details
ZEXIM  Net weight, Tare Weight and gross
weight
 Volume , CBM, Length, Height and
EXIM Master Data Maintenance width
Export Documents
 MEIS Master  Product details
 Commercial Invoice
 Company Details  Shippers marks
 Packing List
 Plant Details  Pre Shipment Details
 Bill of Exchange
 Port Details  Post shipment Details
 Certificate of Origin
 Define Material Groups  Transshipment Details
 Bank Realization Certificate
 Assign Material Group  BRC
 GSP both sides
 DEPB Master  License attachment
 Air way Bill
 Benefit Types  DI Instructions / BOE Instructions.
 Insurance Certificate
 Exchange Rate Master  Text for Internal Use
Reports
 Commercial Invoice  Files/License due List
 Export sales Register  Advance authorization Status
 Duty draw Back register  Imports Entitlement Report
 Import Register  EPCG License Status
 Advance License
summary
EXPORT POST SHIPEMNT
1. Blocked billing documents can be viewed through VFX3 transaction and same can be released by the
authorized users.
2. The Airway Bill (AWB) / Shipping Bill (SB) have to be captured in the system accessing Export Module
and after entry of Airway Bill and Bill of Lading, we prepare the bank Documents which is send to Bank
for negotiations – Post-Shipment Documents like :-
 Commercial Invoice
 Packing List
 Bill of Exchange
 Certificate of Origin
 Bank Realization Certificate
 GSP both sides
 Air way Bill
 Insurance Certificate
3. After the payment is realized the Bank Realization Certificate (BRC) is issued and the total Export sale is
closed in the system.
 EXPORT PROCESS FOR EACH BENEFITS TYPES

Country MARKED
MEIS RATE License License Selling OF
MEIS Master Valid MEIS AGAIEST
With Validity Applications Receipts License
for MEIS INVOICE

Attached Attached
ADVANCE Maintained License Add export details and
License in License in
LICENCE SION Applications Import Details against
Import Export

Assign License
Duty Draw
DDB Rate type to
Back
Invoice

DGFT - Add export details and Attached Attached

License
EPCG License Import Details against License in License in
Receipts
Applications export Import Export
Export Module - ADVANCE LICENCE
Creation of Master Data For Advance License

Define Material
Group

Assign Material group and

company doe to Plant

Creation of SION
Export Module - ADVANCE LICENCE
Creation of Advance License application
Export Module - ADVANCE LICENCE
Creation of Advance License application
Export Module - ADVANCE LICENCE
Creation of Advance License application

After giving the After giving all the inputs and clicking the “Utilize”
Rate of the
material to be check box system will calculate the Value Addition %.
Imported, Click
here to get the
“Value
Export Module - ADVANCE LICENCE
Creation of Advance License application

After that click on the “Select Plant” to mention the plant for which this Advance
License will be used.

Here enter all

the required
Information.

Save the entries. (Click on save icon or Ctrl+S). System will generate an internal
application no.
Export Module - ADVANCE LICENCE
Updatations of Advance License

After Advance License application is created the File Number received from
competent authorities has to be assigned to the internal application number that has
been created
Export Module - ADVANCE LICENCE
Creation of Advance License Receipt

Here enter the File

no. for which
License no. is
to be assigned.

Here enter the License No.

& License date. System will
automatically calculate
2 Yrs from the date of License
and display it here.

Save the entries. (Click on save icon or Ctrl+S). System will give a
popup message that later it can’t be changed once it is saved.
Export Module - ADVANCE LICENCE
Attached Advance License to Invoice

Attached Lic. To
Invoice and Save
the invoice

Advance Lic.
Status Report
Export Module - ADVANCE LICENCE
Advance License Summery

Advance License Summery Report

Export Module – Duty Draw Back
Attached DDB to invoice

Assign DDB LIc.

To Invoice

Duty Draw back

Report
Export Module – EPCG
Creation of EPCG application

To create EPCG license in ZEXIM the following steps are mandatory:

1. Proforma invoice of manufacturer for importing capital goods.
2. Purchase order raised to manufacturer against proforma invoice (thru Transaction
code ME21N in MM).
3. Creation of an inbound delivery (thru transaction code VL31N in MM).
Export Module – EPCG
Creation of EPCG application
Export Module – EPCG
Creation of EPCG application
Export Module – EPCG
Receipts of EPCG
Export Module – EPCG
Attach EPCG Licenses to Export Order

Attached EPCG
lic,

EPCG Report
Thank You