Word 2010 Essentials

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Corporate Training Materials
 Module One: Learning is a
treasure that

Getting Started will follow its

owner
everywhere.
Chinese Proverb

Welcome to the Microsoft Word

2010 Essentials workshop. Word is
a powerful word processing
application. However, it does much
more than create simple
documents. It includes several
desktop publishing features to
make your documents look great.
 Workshop Objectives
•Open and close Word •Use the Selection pane to select pictures
•Understand the Word 2010 interface or objects
•Use the backstage view to create a new •Format fonts and paragraphs with a
blank document or a document from a variety of features
template •Use bullets and numbering
•Use the backstage view to open files and •Use borders and shading
use the recent list •Understand, create and use styles
•Save documents •Use themes
•Type, select, and edit text •Add headers and footers
•Use page breaks to start a new page •Format text as columns
•Use cut, copy, and paste, as well as the •Change page orientation
Office Clipboard Task pane •Add a page border or color
•Set default paste options •Use the page setup dialog
•Undo and redo tasks •Check spelling
•Find and replace text •Preview, print, or email a document
Module Two: Opening A journey of a
thousand miles

and Closing Word must begin with

a single step.
Lao Tsu

In this module, you will learn to

open and close Word. You will also
explore the Word interface,
including the new Backstage view.
Finally, you will learn to create a
blank document and close Word.
Opening Word

Select START (or press the

Windows key on the keyboard) to
open the Start menu.

Select ALL PROGRAMS.

Next, highlight the Microsoft Office program group. Select
MICROSOFT OFFICE WORD 2010.
Understanding the Interface
Quick Access
Toolbar
Ribbon

Navigation
Pane
Document
widow

Status Bar
If you select More Commands, Word opens the Customize window.

To add a command, select the item from the list on the left and select ADD.
Select OK when you have finished.
Using Backstage View
Creating a Blank Document
Module Three: Working Quick Tip: The
New Backstage

with Documents View can be

accessed at any
time by selecting
the File tab on
the Ribbon.
This module will cover some of the
specific tasks you can do using the
new Backstage view. To open existing
files, you can open a file using the
Open dialog box or the recent file
list. You can create a new file from a
template. You can also use the
Backstage view to close your file.
 Saving Files

The Backstage view includes the Save and

the Save As commands.
 Opening Files
To follow is how to open a document. Use the following
procedure.
• Select the FILE tab on the Ribbon.
• Select the OPEN command in the Backstage View.
The Open dialog box opens, so that you can
navigation to the location of the desired document and
select it. The Open dialog box is illustrated below.
 Closing Files
Use the following procedure to close a
document.
• Select the FILE tab on the Ribbon.
• Select the CLOSE command in the Backstage
View to close the current document.
The Backstage view returns to the background
after the close operation is complete.
Creating a Document
from a Template
Step One

Step Two

Step Three

Step Four
Using the Recent List
 Module Four: I am trying to
get the hang of

Your First Document this new fangled

writing machine,
but I am not
making a
shining success
In this module, you will create your first of it…
document. You will learn how to type Mark Twain
text and select it with a mouse or
keyboard. With text selected, you can
edit or delete text, or you can use the
mouse to drag and drop text to a new
location. Finally, this module will cover
how to start a new page.
Typing Text

Cursor
Selecting Text with the Mouse
or Keyboard

1. Using the arrow keys, place the cursor either at the beginning of the
text you want to select, or at the end of the text you want to select.
2. Hold down the shift key while pressing the arrow key to select text in
that direction.
 Dragging and Dropping Text

1. Select the text you want to move.

2. Hold the left mouse pointer down.
3. Move the cursor to the location where you want to move the text.
The cursor has an arrow and a small box to indicate that you are
moving text.
4. Let the mouse button go when the cursor is in the desired location.
Starting a New Page

1. Press Enter to start a new

paragraph. This will be
important for formatting the
document later.
2. Select the Page Layout Tab on
the Ribbon.
3. Select the Breaks tool on the
Page Setup Group.
4. Select Page.
 Module Five: Basic I'm a big fan of
editing and

Editing Tasks keeping only the

interesting bits
in.
Sarah Vowell
This module covers how to cut, copy and paste
text, as well as using the clipboard task pane. It
explains how to find and replace text, such as
when you want to change a word or phrase
throughout your document. It introduces the
Word Options dialog box to set default paste
options. Finally, it introduces the Selection
pane for selecting, viewing, or hiding layered
objects.
Using Cut, Copy, and Paste

1. Highlight the text you want to cut.

2. Right click the mouse to display the
context menu and select cut.
3. Move the cursor to the new location.
4. Right click the mouse to display the
context menu and select the Text Only
paste option, as illustrated below.
Using the Office Clipboard
Use the following procedure to open the
Clipboard Task pane.
1.On the Home tab of the Ribbon, select the
icon next to Clipboard.

The Clipboard task opens, displaying any items

you have cut or copied in this Word 2010
session (or the 24 most recent). A sample is
illustrated below.

Use the following procedure to paste using

the Office Clipboard Task pane.
1.Place the cursor where you want to paste text
from the clipboard.
2.Click on the item in the Clipboard task pane
that you want to paste.
Using Undo and Redo
Use the following procedure to undo their
most recent typing or command.
1.Select the Undo command from the
Quick Access Toolbar.

Use the following procedure to redo the

last command or repeat it.
1.Select the Redo command from the
Quick Access Toolbar.
Finding and Replacing Text
1. Select REPLACE from the Editing group on the Home tab of
the Ribbon to open the Find and Replace dialog box.
2. Enter the exact text you want to find in the FIND WHAT field.
3. Enter the replacement text in the REPLACE WITH field.
4. Select FIND NEXT to find the next instance of the item.
5. When Word highlights the item, select REPLACE to delete
the “find” item and paste the “replace” item.
6. Select CLOSE when you have finished. Or select CANCEL
to close the dialog box without making any replacements.
 Setting Paste Options

1. Select the Paste command from the Clipboard group of the Home tab on the Ribbon.
2. Select the Set Default Paste option.
Using the Selection Pane
1. From the Editing group on the Home tab of the
Ribbon, choose the SELECT option to open the
menu.
2. Choose SELECTION pane to open the Selection
Pane.

Some of the features of the Selection and

Visibility pane.
1.Click on an object to select it in the
document.
2.Click on the eye icon in the Selection and
Visibility pane to hide the object. Click it again
to show it.
3.Click Show All or Hide All to show or hide all
objects in the document.
4.Click the up and down arrows to re-order
layered objects.
 Module Six: Basic Information is a
source of learning.

Formatting Tasks
But unless it is
organized,
processed, and
available to the
right people in a
In this module, we’ll discuss the format for decision
making, it is a
different types of formatting, as well as burden, not a
benefit.
cover the most basic types of formatting William Pollard
your words. This includes the font face,
size, and color, as well as enhancing the
text and adding text effects. We’ll also
discuss how to clear formatting if you
change your mind.
 Understanding
Levels of Formatting
Changing Font Face and Size
1. Select the text you want to change.
2. Select the arrow next to the current font
name to display the list of available
fonts.
3. Use the scroll bar or the down arrow to
scroll down the list of fonts.
4. Select the desired font to change the
font of text.
5. With the text still selected, select the
arrow next to the current font size to
see a list of common font sizes.
6. Use the scroll bar or the down arrow
key to scroll to the size you want and
select it. You can also highlight the
current font size and type in a new
number to indicate the font size you
want.
Changing the Font Color

1. Select the text you want to

change.
2. Select the arrow next to the Font
Color tool on the Ribbon to
display the gallery. Or select the
same tool from the context menu
(appears when you select text or
by right-clicking).
3. Select the color to change the
font color.
Changing the Font Color

The Colors Dialog Box

1.Select the text you want to change.

2.Select the arrow next to the Font Color
tool on the Ribbon to display the gallery. Or
select the same tool from the context menu
(appears when you select text or by right-
clicking).
3.Select MORE COLORS to open the
Colors dialog box.
 Adding Font Enhancements
You can choose several enhancements for your text.
The font group on the Ribbon and the font context
menu allow you to easily change the font to:
• Bold
• Italic
• Underline
• Strikethrough
• Subscript
• Superscript
Adding a Visual Effect

1. A variety of combined
fill, outline, and
gradient effects that
come with the
document theme
2. Text outline color,
weight, and dashes
3. Shadows
4. Reflections
5. Glow
 Clearing Formatting

The Clear Formatting tool removes all of the

formatting properties from the selected text.
This is useful if you are experimenting and
decide to start over with plain text. With the
Clear Formatting tool, you don’t have to undo
several different formats – you can just clear
them all at once.
 Module Seven: Advanced Quick Tip: The
Format Painter
Formatting Tasks can copy font
formatting or
paragraph
formatting.

This module introduces some of

the more advanced formatting
tasks for formatting your text in
Word 2010. This module covers
using the highlighter and the
format painter, as well as changing
the case (capitalization) of words.
 Highlighting Text
1. Select the text you want to
highlight.
2. Select the Text Highlight tool from
the Ribbon or the formatting
context menu. Or select the
arrow next to the Text
Highlighting tool to choose a
highlighting color.

1. Select the Text Highlight tool from the Ribbon or the formatting context
menu. Or select the arrow next to the Text Highlighting tool to choose a
highlighting color.
The cursor changes to a highlighting cursor, as illustrated above.
2. Select the text you want to highlight. Word will continue highlighting as
many different unconnected pieces of text as you like.
3. To stop highlighting, select the Text Highlight tool again and choose Stop
Highlighting. Or just click the Text Highlight tool again.
 Changing Case
The Change Case tool allows you to change the
case of selected text to one of the following:
– Sentence case
– Lower case
– Upper case
– Capitalize each word
– Toggle Case
 Using the Format Painter

Format
Painter Cursor

1. Select the text that has been formatted with the formatting properties that you
want to copy.
2. Select the Format Painter tool.
The cursor changes to a Format Painter cursor, as illustrated below.
3. Select the text you want to format with the same properties.
 Using the Font Dialog

1. Select the text you want to format.

2. Select the square at the bottom right corner of the
Font group in the Ribbon.
The Font dialog box
Setting Open Text Options

Open Type formatting provides an extra

level of typographical formatting that can
make your document look professionally
printed. Word 2010 supports the
following Open Type font features:

• Ligature settings
• Stylistic sets
• Number spacing and forms
 Module Eight: It's difficult for me
to feel that a solid

Formatting Paragraphs page without the

breakups of
paragraphs can be
interesting. I break
mine up perhaps
sooner than I
In this module, we’ll discuss how to should in terms of
the usage of the
change the spacing of your text, English language.

both the line spacing and the space A. E. van Vogt

in between paragraphs. We’ll also

address setting the alignment and
using tabs and indents.
Changing Spacing
With your cursor anywhere in the
paragraph you want to adjust, select the
Line and Paragraph spacing tool from the
Ribbon.
Select one of the following options:
1.0 – single spacing
1.15 – provides a little more space
than single spacing
1.50 – One and a half line spacing
2.0 – double spacing
2.5 – two and a half line spacing
3.0 – triple spacing
1. With your cursor anywhere in the
paragraph you want to adjust (the text
does not have to be selected), select
the Line and Paragraph spacing tool
from the Ribbon.
2. Select LINE SPACING OPTIONS to
open the Paragraph dialog box.
3. You can use the up and down arrows to
adjust the paragraph spacing before
and after the paragraph. The arrows
adjust the points in typographical
increments. You can also enter any
number in the BEFORE and AFTER
fields to adjust the spacing more
precisely.
4. The Line Spacing field allows you to
select from several line spacing options.
If you select AT LEAST, EXACTLY, or
MULTIPLE, enter the measurement
(points or lines) in the AT field.
Setting the Alignment

With your cursor anywhere in the

paragraph you want to adjust (the text
does not have to be selected), select
the desired alignment tool from the
Ribbon. You can also select multiple
paragraphs by selecting the text.
Using Indents and Tabs

There are a few different kinds of

indents:
1.You can indent a whole paragraph.
2.You can indent the first line of a
paragraph (First indent).
3.You can create a hanging indent,
such as for bulleted information or
Notes.
4.You can create mirror indents.
1. With your cursor anywhere in the
paragraph you want to adjust, select the
square at the bottom right corner of the
Paragraph group on the Ribbon to open
the Paragraph dialog box.
2. You can use the up and down arrows to
adjust the left and/or right Indentation
for the paragraph. The arrows adjust
the measurement in 1/10 of an inch
increments (by default- your default
measurement can be changed). You
can also enter any number in the LEFT
and RIGHT fields to adjust the
indentation more precisely.
3. The Special field allows you to select a
first line only or hanging indent. Enter
the measurement for the special indent
in the BY field.
4. Check the MIRROR INDENTS to have
the indent on both the left margin and
the right margin by the same amounts.
Adding Bullets and Numbering
Use the following procedure to create a
simple bulleted or numbered list.
1.Select the paragraphs you want to turn
into a bulleted or numbered list.
2.Select the Bullets or Numbering tool from
the Ribbon.

The Bullet Library and the Numbering

Library.
1.Select the arrow next to the Bullets tool
or the Numbering tool on the Ribbon to
view the library options.
2.Select an option to create a list with that
option.
Adding Borders and Shading
The Shading and Border tools on the
Ribbon are illustrated below.

Shading Borders
Tool Tool

Use the following procedure to add

shading to selected paragraphs.
Open the Borders and Shading
dialog box by selecting Borders and
Shading from the Borders tool on
the Ribbon.
 Module Nine: Fashion fades,
only style

Working with Styles remains the

same.
Coco Chanel

Styles are a powerful formatting tool to

take your Word 2010 document to the
next level. Styles help provide
consistency. They are also useful if you
want to use certain advanced features
like generated tables of contents. This
module introduces styles and themes to
help make your documents look great.
 About Styles
• Styles are a way of combing all of the font and
paragraph formatting you have developed to
reuse it consistently throughout your
document.
• Word includes a number of pre-defined style
names.
• You can change the formatting properties of
these styles as needed.
Applying a Style

1. Select the text you want to

format, or simply place your
cursor in the word or
paragraph you want to format.
2. Open the Style Gallery by
clicking the down arrow next to
the styles shown in the Styles
group.
3. Select the desired style to
apply it to the current word or
paragraph.
 Changing the Style Set

1. Select the Change Styles

tool from the Ribbon and
select Style set to see the
options.

2. Select a Style set from the

list.
Changing the Theme

1. Select the PAGE LAYOUT

tab on the Ribbon.
2. Select the THEMES tool
from the Ribbon to see the
options.
3. Select a Theme from the list.
Changing Theme Elements
 Module Ten: All that mankind
has done, thought

Formatting the Page

or been: it is lying
as in magic
preservation in the
pages of books.
Thomas Carlyle
This module covers the basics of
page formatting. You’ll learn how
to add headers and footers, how to
format text into columns, how to
change the orientation from
portrait to landscape, and how to
add a page color or border.
Adding Headers and Footers

1. Select the INSERT tab from the

Ribbon and select the HEADER tool
from the Header & Footer group.
2. Select the BLANK option.
3. Type the company name. Make sure
that the DIFFERENT FIRST PAGE
option is checked. Below is the
Header & Footer Tools Design tab on
the Ribbon as well.
Formatting Text as Columns
Changing Page Orientation

Orientation tool on the

Page Layout tab of the Ribbon
Changing the Page Color
Adding a Page Border
Using the Page Setup Dialog
Module Eleven: Adding I have a spelling checker
It came with my PC
It plainly marks for my

the Finishing Touches revue

Mistakes I cannot sea
I've run this poem threw
it
I'm sure your please to
no,
It's letter perfect in it's

You’ve added some nice features to weigh

My checker tolled me
sew
your document. Now it’s time to Anonymous

add the finishing touches.

Checking Your Spelling
Previewing Your Document

Navigation Zoom
Tools Tools
 Printing Your Document
• The PRINT button allows you to print the document using the current
settings.
• The COPIES field allows you to print one or more copies of the document.
• The PRINTER allows you to select a different printer. The printer properties
allows you to set the properties for that printer.
• The SETTINGS tool allows you to select different pages of your document.
You can even print document properties, such as a list of styles used in the
document.
• The PAGES field allows you to specify a custom page range to print.
• The other SETTINGS control additional settings for print, such as one or two
sided printing, whether multiple copies are collated, the orientation, the
paper size, the default page margins, and how many pages to print per page.
• There is also a link to the PAGE SETUP dialog box.
E-Mailing Your Document

Select the FILE tab on the Ribbon.

Select the SHARE tab in the Backstage
View.
 Module Twelve: I do the very best I
know how - the

Wrapping Up
very best I can;
and I mean to keep
on doing so until
the end.
Abraham Lincoln
Words from the Wise
• We’d like to leave you with a few thoughts to accompany you
on your Word learning journey.
• Create professional quality documents either from scratch or
using a number of Office.com templates
• Use the new Backstage view to easily create, open, print, and
share your documents.
• Use the powerful font and paragraph formatting tools to
enhance the look of your documents.
• Use styles to ensure consistent formatting throughout your
document.
• Use the powerful page formatting tools to create
eye-catching effect.