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Chapter 3 (Module-2) Project Monitoring & Control 1

This document discusses project monitoring and control. It defines monitoring as collecting and reporting project performance data, while controlling uses that data to ensure actual performance meets plans. It explains that projects are monitored to detect deviations from plans and react accordingly. Key items monitored include resources, schedules, costs, quality, and milestones. Monitoring should occur regularly, at task completion, and at pre-planned decision points to control the project's time, cost, and performance against specifications. Meetings, reports, and tools like Earned Value Analysis are used to monitor and make corrections to keep projects on track.

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Sabhaya Chirag
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149 views13 pages

Chapter 3 (Module-2) Project Monitoring & Control 1

This document discusses project monitoring and control. It defines monitoring as collecting and reporting project performance data, while controlling uses that data to ensure actual performance meets plans. It explains that projects are monitored to detect deviations from plans and react accordingly. Key items monitored include resources, schedules, costs, quality, and milestones. Monitoring should occur regularly, at task completion, and at pre-planned decision points to control the project's time, cost, and performance against specifications. Meetings, reports, and tools like Earned Value Analysis are used to monitor and make corrections to keep projects on track.

Uploaded by

Sabhaya Chirag
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPT, PDF, TXT or read online on Scribd
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Chapter 10

Project Monitoring and Control

Chapter 3 (Module-2) Project Monitoring & Control

1
Project Monitoring and Control
 Monitoring – collecting, recording, and
reporting information concerning project
performance that project manger and others
wish to know
 Controlling – uses data from monitor activity
to bring actual performance to planned
performance

Chapter10 Project Monitoring & Control 2


Project Monitoring and Control

 Why do we monitor?
 What do we monitor?
 When to we monitor?
 How do we monitor?

Chapter10 Project Monitoring & Control 3


Why do we monitor?
 Simply because we know that things
don’t always go according to plan (no
matter how much we prepare)
 To detect and react appropriately to
deviations and changes to plans

Chapter10 Project Monitoring & Control 4


What do we monitor?

 Men (human  Space


resources)  Time
 Machines  Tasks
 Materials  Quality/Technical
 Money Performance

Chapter10 Project Monitoring & Control 5


What do we monitor?
Inputs Outputs
 Time Progress
 Money Costs
 Resources
Job starts
 Material Usage
Job completion
 Tasks

 Quality/Technical Engineering / Design


Performance changes
Variation order (VO)

Chapter10 Project Monitoring & Control 6


When do we monitor?
 End of the project
 Continuously
 Regularly
 Logically
 While there is still time to react
 As soon as possible
 At task completion
 At pre-planned decision points (milestones)

Chapter10 Project Monitoring & Control 7


Where do we monitor?
 At head office?
 At the site office?
 On the spot?
 Depends on situation and the ‘whats’

Chapter10 Project Monitoring & Control 8


How do we monitor
 Through meetings with clients, parties involved in
project (Contractor, supplier,etc.)
 For schedule – Update CPA, PERT Charts, Update
Gantt Charts
 Using Earned Value Analysis
 Calculate Critical Ratios
 Milestones
 Reports
 Tests and inspections
 Delivery or staggered delivery
 PMIS (Project Management Info Sys) Updating

Chapter10 Project Monitoring & Control 9


Meetings – Some monitoring issues
 What problems do you have and what is being done
to correct them?
 What problems do you anticipate in the future?
 Do you need any resources you do not yet have?
 Do you need information you do not have yet?
 Do you know anything that will give you schedule
difficulties?
 Any possibility your task will finish early/late?
 Will your task be completed under/over/on budget?

Chapter10 Project Monitoring & Control 10


Project Control Cycle

PLAN
Specifications
ACTION Project Schedule
Correct Project budget
deviations Resource plan
MONITOR
from plan Vendor contracts
Record status
RE-PLAN as Report progress
necessary Report cost
COMPARE
Actual status
against plan
-Schedule
-Cost

Chapter10 Project Monitoring & Control 11


Project Control
 Control – process and activities needed to
correct deviations from plan
 Control the triple constraints
 time (schedule)
 cost (budget, expenses, etc)
 performance (specifications, testing results, etc.)

Chapter10 Project Monitoring & Control 12


Summary
 Need proper project monitoring and control
mechanisms
 Tools available to help in monitoring and
controlling activities
 There are human control and management
aspects not covered here

Chapter10 Project Monitoring & Control 13

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