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Installing and Configuring Printers

This document discusses installing and configuring printers. It defines printers and their basic functions. It distinguishes between line printers and page printers, and impact printers and non-impact printers. It also covers printer technologies like inkjet, laser, and dot matrix printers, and factors for evaluating printers. The document discusses installing printer drivers in Windows and managing print queues.

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0% found this document useful (0 votes)
303 views64 pages

Installing and Configuring Printers

This document discusses installing and configuring printers. It defines printers and their basic functions. It distinguishes between line printers and page printers, and impact printers and non-impact printers. It also covers printer technologies like inkjet, laser, and dot matrix printers, and factors for evaluating printers. The document discusses installing printer drivers in Windows and managing print queues.

Uploaded by

minichel
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Chapter 11

Installing and Configuring Printers


Chapter 11 Objectives
 Identify basic printer functions
 Distinguish between classes of printers
 Explain printer technologies
 Explain the laser printing process
 Install and manage printer drivers in
Windows
 View and install Windows fonts
 Troubleshoot printer problems
Definition
 Printers are electromechanical output
devices that are used to put information
from the computer onto paper
Basic Printing Functions
 Receive data from the PC through an I/O
interface
 Store the data in printer RAM
 Convert the data into print instructions
 Feed the paper in and out
 Store and dispense ink or toner
 Transfer the image onto the paper
Line Printer
 Print job is still spooling to the printer as
the page begins printing
 Requires very little RAM of its own
 Examples: Ink-jet, dot matrix, daisywheel
Line Printer
Page Printer
 Entire page collects in printer RAM, then is
transferred to the paper
 Requires more RAM than a line printer
because it must hold more data at a time
 Examples: Laser, LED
Page Printer
Ink or Toner
 Liquid ink: Sprayed onto paper
 Dry toner: Transferred to paper with
electrical charge and then fused (melted)
to the paper with heat
 Inked ribbon: Pins or hammers strike the
ribbon, leaving a mark on the paper
behind it
Impact and Non-Impact
 Impact printer strikes a ribbon physically.
Only an impact printer is able to print on
multi-part forms (such as carbon paper)
 2 Types: Dot Matrix, Daisywheel
 Non-impact printer does not use physical
force to place the image on the page.
Multiple copies must be printed
individually.
 Laser, inkjet, LED, thermal wax transfer
Paper Feed Type
 Tractor-fed
(continuous)
 Sheet-fed or
Paper-Feed
Factors for Evaluating Printers
 Initial cost
 Total Cost To Own (TCO)
 Cost of supplies
 Ink, toner, special paper
 Speed
 Delay before printing starts
 Pages per minute
Factors for Evaluating Printers
 Print quality
 Measured in dots per inch (dpi)
Factors for Evaluating Printers
 Interface
 Parallel, USB, network
 Paper tray
 Number of sheets of input, output
 Paper feed type (tractor-fed, sheet-fed)
 Extra RAM
Types of Printer Technology
 Daisywheel (obsolete)
 Dot Matrix
 Inkjet
 Laser
 Thermal
 Virtual
Daisywheel
 Earliest type of printer, now long obsolete
 Rotating wheel containing all the
characters for a font
 Tractor-fed
 Impact
 Inked ribbon
 Single-color
 Line printer
How Daisy Wheel works
How Daisy Wheel works
Dot Matrix
 Improved on daisywheel by making
multiple fonts possible
 Letters formed by metal pins
 Inked ribbon
 Tractor-fed
 Impact
 Single-color
 Line printer
Dot Matrix
Inkjet
 Liquid ink dispensed by nozzles in the
print head
 Aka Bubble jet
 Sheet-fed
 Non-impact
 Multi-color
 Line printer
Parts of an Inkjet Printer
 Print head/ink cartridge
 Head carriage, belt, and stepper motor
 Paper-feed mechanism
 Control, interface, and power circuitry
Print Head Cartridge
Stepper Motor
Stabilizer Bar
Pulley Stabilizer bar Belt
Paper Feed Mechanism

Pick up Rollers Separator Pads


Inkjet Paper Tray
Paper-Feed Sensor
Control, Interface and
Power Circuitry
 Printer Control Circuits
 Power Circuits
Laser
 Solid toner dispensed by electrical
charges
 Sheet-fed
 Non-impact
 Single-color or
multi-color
 Page printer
Toner Cartridge

Electrophotographic Cartridge EP
Laser Printing Process
 Step 1: Processing
 Step 2: Charging (Conditioning)
Laser Printing Process
(Paul Can Walk, Dance & Talk French Clearly)

 Step 1: Processing
 Step 2: Charging (Conditioning)
Laser Printing Process
 Step 3: Writing
 Step 4: Developing
Laser Printing Process
 Step 5: Transferring
 Step 6: Fusing
 Step 7: Cleaning
Summary….
Summary of Printing Process
 Page 523
 **** Remember the voltages***:

–600VDC charge on the drum


–600VDC charge on the toner
+600VDC corona wire discharge (transfers
toner from drum to paper)
-100VDC – laser paints image on drum &
image areas are lowered to -100VDC
Summary of Types
Dot Matrix Inkjet Laser
Ink Ribbon Liquid Toner
Paper feed Tractor-fed Sheet-fed Sheet-fed
Line or Line Line Page
Page
Impact or Impact Non-impact Non-impact
Non-Impact
Color No Yes Some
Thermal Printers
 Used in Point-Of-Sale terminals and old
faxes
Virtual Printing

• Sends the desired output to a file


instead of to paper.

• Click check box (click to file), or


Select PDF, Document Writer etc
Printer Interfaces
 Serial  USB
 Legacy Parallel  Ethernet
 Wireless
Printer Drivers
 Page Description Languages (PDLs)
translate between PC and printer
 Popular PDLs include:
 PrinterCommand Language (PCL),
developed by HP for laser printers
 PostScript, developed by Adobe for
professional typesetting
 Graphics Device Interface (GDI) –
Monitors and Printers
Installing a Printer Driver in
Windows
 Windows refers to a driver as a
“printer”
 You can have more than one driver
installed for the same printer,
resulting in multiple “printers” in
Windows for a single physical unit
Installing a Printer Driver in
Windows
 Run the Add
Printer Wizard
 Let Windows
detect the
printer, or
 Choose from a
list
Installing and Sharing Local
Printers
1. Attach the device using a local port (USB,
parallel) and connect the power.
2. Install and update the device driver and
calibrate the device.
3. Configure options and settings.
4. Print a test page.
5. Verify compatibility with the operating
system and applications.
6. Educate users about basic functionality.
Installing and Sharing
Network Printers
 Integrated print server vs
 Separate hardware print server
 if a printer is capable of connecting directly
to a network, it has the ability to be its own
print server
Installing and Sharing
Network Printers
 1. Connect the printer to the network and
power it on.
 2. Configure the printer with an IP address
if it does not already have one.
 3. From your Windows 7 computer, start
Add A Printer.
 4. Choose Add A Network, Wireless, Or
Bluetooth Printer and click Next.
Installing and Sharing
Network Printers
 5. On the next screen, the system will
search for printers. You can let it search,
or you can stop it and click the link that
says “The Printer That I Want Isn’t Listed.”
 6. Choose Add A Printer Using A TCP/IP
Address Or Hostname and click Next.
Installing and Sharing
Network Printers
 7. Enter the IP address (or hostname) of the
printer that you want to add, add a port
 name (it’s just for identification), and click
Next.
 8. Select the make and model of your
printer from the list.
 9. You will be prompted to install the driver;
continue installing the printer as you would
any other local or networked printer.
Printer Driver Maintenance
 Remove a Printer
 Delete its icon from the Printers (or Printers
and Faxes) folder
 Set Default Printer
 Right-click icon and choose Set as Default
 View Driver Properties
 Right-click icon and choose Properties
Apple’s Bonjour
 Bonjour – was designed to enable
automatic discovery of devices and
services on local networks using TCP/IP
 It discovers printers and devices on the
LAN
 It works with other Operating Systems
 In Windows services.msc lists the
services
Apple’s AirPrint
 Bonjour cannot find systems on the other
side of the router (works on Single
Broadcast domain)
 Airprint meets this need
 Mobile devices can automatically detect
 AirPrint-enabled printers on their local
network and print to them without requiring
the installation of a driver
Cloud Printing
 Printing to a remote device, one that is not
necessarily located on your local network
 Requires a service such as such as
Google Cloud Print, HP ePrint
 Page 546 – Enabling cloud printing
Laser Printer Maintenance
 Wipe out the inside
 Run printer’s cleaning sequence
 Adjust toner delivery
 Change toner cartridge
 Change cleaning pad
 Clean corona wires
 Replace drum
Inkjet Printer Maintenance
 Change ink cartridges
 Run printer’s cleaning sequence
Ensure Suitable environment
 Heat
 Humidity
 Light
 Ozone
Print Queue
 View print queue
 Double-click printer icon in Printers folder
Managing a Print Queue
 Pause print queue
 Printer > Pause Printing
 Clear print queue
 Printer > Cancel All Documents
 Pause an individual print job
 Document > Pause
 Cancel an individual print job
 Document > Cancel, or press Delete
Troubleshooting Printing
Problems
 Stalled queue
 Pause and resume queue after deleting job
with error
 Junk characters in printout
 Power printer off
 Clear queue

 Power printer on and try again

 If problem persists, reinstall driver


Troubleshooting Printing
Problems
 Paper jams
 Fan paper before inserting in tray
 Check feed rollers

 Check for obstructions inside printer (ex. bits


of paper)
 Use different weight of paper
Troubleshooting Printing
Problems
 Illegal operation or general protection fault
 Pause and resume print queue
 Restart computer

 Remove and reinstall printer driver


Laser Quality Problems
 Printout faint in some spots
 Shake toner cartridge gently
 Replace toner cartridge

 Loose or smeared toner


 Check fuser
 Vertical white streaks
 Dirty corona wires
Inkjet Quality Problems
 Stripes, or one color missing
 Clean ink jets using printer’s utility
 Run printer’s self-test

 Colors off alignment


 Run printer’s alignment utility
Printer Upgrades
 Installing Printer Memory
 Installing a Network Interface Card

 Upgrading Printer Firmware

 Other Upgrades:

1. Hard drives,

2. Trays and Feeders,

3. Finishers

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