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Memos

Here is the rewritten memo with all the required parts: Date: March 18, 2022 To: Mr. M. Ali Vohra, Purchasing Manager From: [Your Name], Accounting Department Subject: Request for New Paper Shredder Our current paper shredder in the Accounting Department has been overused and is no longer functioning properly. As you may know, our department handles a large volume of sensitive documents on a daily basis that require shredding for security and confidentiality purposes. The current shredder is several years old and is struggling to keep up with our document destruction needs. It frequently jams and requires downtime for repairs. This has caused backups and

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1K views22 pages

Memos

Here is the rewritten memo with all the required parts: Date: March 18, 2022 To: Mr. M. Ali Vohra, Purchasing Manager From: [Your Name], Accounting Department Subject: Request for New Paper Shredder Our current paper shredder in the Accounting Department has been overused and is no longer functioning properly. As you may know, our department handles a large volume of sensitive documents on a daily basis that require shredding for security and confidentiality purposes. The current shredder is several years old and is struggling to keep up with our document destruction needs. It frequently jams and requires downtime for repairs. This has caused backups and

Uploaded by

Tehniyat Akhtar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 22

LECTURE # 01

“MEMO”
Sample Memo

Date: March 18th, 2007


Heading
To: Liberal Arts Division Faculty
From: Maintenance Dept.
Re: New Bookshelves
_________________

As many of you know, the current office


Opening bookshelves do not accommodate text books
of a standard height. To correct this problem,
all faculty offices will be furnished with new
shelves on March 23rd, 2007 between 9:00am
and 4:00pm.
Summary We apologize for any noise or disruption this
installation will cause. Faculty may schedule
office hours in alternate locations as needed.
Discussion Call Mike Dill at ext. 3397 if you have
questions.
Conclusion Thank you for your compliance.
Sample Memo 2

Heading
Date: March 18th, 2007
To: Amnesty International Members
From: Amnesty International
Re: Human Rights Day - April 13th
_________________
Opening April 13th is human rights day. Come help us
support the liberation of oppressed people
everywhere. An all-day event!
Join your local Amnesty chapter to raise
awareness on college campuses nation-wide.
Summary Pass out flyers on ways ordinary citizens can
help. Write letters to elected officials . Spend
time with friends. Share food and fun for a
good cause.
No one is free when a single innocent soul is
Conclusion caged.
1. Consider who the audience should be:
2. Write The Heading Segment:
3. Introduce the problem or issue to your
readers in the opening segment:
4. Suggest ways to address the issue in the
summary segment:
5. Support your course of action in the
discussion segment:
6. Close the memo with a friendly ending that
restates what actions you want the reader to
take.
7. Review and edit your memo to make sure
that it is clear, concise, persuasive, and free
of errors:
CLASS ASSIGNMENT # 01

QUESTION # 01:
List down all the mistakes in the below given Memo?
CLASS ASSIGNMENT # 01

SCENARIO # 02:
You are the Training Coordinator. You have been asked to
make arrangements for a half-day seminar at the
Conference Centre. The seminar is for 25 Division Chiefs
from various departments. Write a memo to the director of
the Conference Centre, Saqib Quddusi, making
arrangements for space, tables, audio-visual equipment,
and refreshments.
HOME ASSIGNMENT # 01

SCENARIO # 01:
You work as a Marketing Officer in the Marketing
Department. For the past six years you have taken your
vacation in the usual summer months. This year, however,
your sister is getting married and you will need to travel
out of town and would like to take your two week vacation
in October. You are aware that vacation leave is not
normally granted at this time of year, but feel your reasons
are valid. Write a memo to your unit head, Mr. Tariq
Jalees, to inform him of your situation and request your
vacation for October.
HOME ASSIGNMENT # 01

SCENARIO # 02:
You are employed in the Accounting Department for a
large company. Your department paper shredder has been
causing problems because it gets used so much. Write a
memo to the Purchasing Manager, Mr. M. Ali Vohra
explaining the problem and requesting the purchase of a
new, larger capacity paper shredder. Provide a rationale
for the expense.
QUIZ # 01

SCENARIO:
Rewrite the following given
MEMO with all the required
parts which are important
for a Business MEMO.

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