Time Management

TIME
MANAGEMENT
2019 – PORTFOLIO.
2019 - PORTFOLIO
• JAN TO MARCH – TO ENTER INTO ABROD JOB.
• MARCH TO JUNE – MARRIAGE.
• JUNE TO SEPTEMBER – PREPARATION FOR API-510.
• SEPTEMBER TO DECEMBER – COMPLETION OF API-510 EXAM.
Pomodoro Technique
• The Pomodoro Technique is a time management method The technique uses a timer to break down work into intervals,
traditionally 25 minutes in length, separated by short breaks.
Underlying principles
• There are six steps in the original technique:
• Decide on the task to be done.
• Set the pomodoro timer (traditionally to 25 minutes).
• Work on the task.
• End work when the timer rings and put a checkmark on a piece of paper.
• If you have fewer than four checkmarks, take a short break (3–5 minutes), then go to step 2.
• After four pomodoros, take a longer break (15–30 minutes), reset your checkmark count to zero, then go to step 1.
• The stages of planning, tracking, recording, processing and visualizing are
fundamental to the technique. In the planning phase, tasks are prioritized
by recording them in a "To Do Today" list. This enables users
to estimate the effort tasks require. As pomodoros are completed, they are
recorded, adding to a sense of accomplishment and providing raw data for
subsequent self-observation and improvement.
• For the purposes of the technique, a pomodoro is the interval of time spent
working. After task completion, any time remaining in the Pomodoro is
devoted to overlearning. Regular breaks are taken, aiding assimilation. A
short (3–5 minutes) rest separates consecutive pomodoros. Four
pomodoros form a set. A longer (15–30 minute) rest is taken between sets.
• A goal of the technique is to reduce the impact of internal and external
interruptions on focus and flow. A pomodoro is indivisible; when
interrupted during a pomodoro, either the other activity must be recorded
and postponed (inform – negotiate – schedule – call back) or the
pomodoro must be abandoned.
KonMari Method
• Marie Kondo’s The Life-changing Magic of Tidying Up: the Japanese Art of De-cluttering and
Organizing
• Kondo’s particular method of radically de-cluttering a home or office
• It centers on discarding items. Despite the “tidying” of the book’s title, this method is not about
neatly organizing your hundreds or thousands of possessions; it’s about getting rid of stuff.
Kondo's theory is that the more you can get rid of, the easier it is to tidy up.
• It’s about mindset. Yes, Kondo describes how to de-clutter your house physically, but she says her
tidying technique enables her clients to acquire the mindset needed to stay tidy forever rather
than just doing a big clutter dump once a week or once a month (or once a year).
• It stresses tidying all at once rather than in small steps. De-cluttering your entire space in one fell
swoop, Kondo claims, means you will never revert to your old, cluttered ways. She says tidying
should be a “special event,” not a regular chore you do each day.
• It’s not primarily about storage. Kondo is not a proponent of special storage methods and
products like racks and shelving units. “Putting things away,” she writes, “creates the illusion that
the clutter problem has been solved.”
• It emphasizes tidying by category, not location. Sorting through your
clothes is good. Sorting through your closet first, then your dresser, then
finally the storage bins in the basement, is a fatal mistake. Tidying by
category, Kondo says, prevents the confusion that arises when you try to
declutter objects stored in multiple locations.
• It’s one-size-fits-all. The KonMari method, when done by the book, cannot
be changed to suit your personality. Regardless of the various personal,
psychological reasons people accumulate clutter, Kondo says, the solution
to it is the same.
• It has two parts: discarding and organizing, and discarding must be done
first.
• It involves visualization. Kondo’s clients are asked to imagine the life they
want to live and break down each wish (to do yoga every day) by
evaluating why they want that particular thing (to relax.)
• It asks you to choose what to keep, not what to throw away. Holding each
item you possess in your hands, ask yourself if it “sparks joy.” Yes? Keep it.
No? Discard it.
• It has a specific order. When discarding, Kondo says, you must begin
with clothes, followed by books, papers, miscellany, and mementos.
Within those categories, there’s a further breakdown, for example, in
the clothing category you move from tops to bottoms, jackets, socks
and so on.
• It’s big on folding. Clothing must not only “spark joy,” but be folded in
a specific manner.
• It’s private. Kondo says you should tidy without letting your family see
you, and you should not discard anyone else’s belongings without
their permission.
• It can sound extreme, especially in the realm of books, papers, and
photos. Kondo advocates disposing of almost all papers and
documents and keeping only the smallest collection of books and
photographs.
• It has few storage rules. Kondo favors “ultimate simplicity” in
storage. These include the guideline that like items should be stored
together, storage areas should not be scattered, and stacks (of
anything) are to be avoided.
• It has a mystical or spiritual component. Kondo believes not only
that decluttering can change your life, but that it can result in clearer
skin or weight loss. She also says items you are discarding should be
“launched” on a “new journey” with a parting ceremony, and that
you should “carry on a dialogue with your home while tidying.”
Stephen Covey
The 7 Habits of Highly Effective People.
• Covey introduces the concept of paradigm shift and helps the reader
understand that different perspectives exist, i.e. that two people can
see the same thing and yet differ with each other.
• Covey also introduces the Maturity Continuum. These are three
successive stages of increasing maturity: dependence, independence,
and interdependence. At birth, everybody is dependent, and
characteristics of dependence may linger; this is the first and lowest
stage of maturity.
• Dependence means you need others to get what you want. All of us began
life as an infant, depending on others for nurturing and sustenance. I may
be intellectually dependent on other people's thinking; I may be
emotionally dependent on other people's affirmation and validation of me.
Dependence is the attitude of "you": you take care of me... or you don't
come through and I blame you for the result.
• Independence means you are pretty much free from the external influence
and support of others. ... Independence is the attitude of "I". ... It is the
avowed goal of many individuals, and also many social movements, to
enthrone independence as the highest level of achievement, but it
is not the ultimate goal in effective living. There is a far more mature and
more advanced level.
• The third and highest level in the Maturity Continuum is interdependence.

... We live in an interdependent reality. Interdependence is essential for
good leaders; good team players; a successful marriage or family life; in
organizations. Interdependence is the attitude of "we": we can co-
operate; we can be a team; we can combine our talents.
• Each of the first three habits is intended to help achieve
independence. The next three habits are intended to help achieve
interdependence. The final, seventh habit is intended to help
maintain these achievements. Each of the seven habits has a chapter
of the book (or a section of the videotape or DVD) devoted to it:
• Independence
The First Three Habits surround moving from dependence
to independence (i.e., self-mastery):
• 1 - Be proactive
Talks about the concept of Circle of Influence and Circle of Concern.
Work from the center of your influence and constantly work to expand
it. Don't sit and wait in a reactive mode, waiting for problems to
happen (Circle of Concern) before taking action.
• 2 - Begin with the end in mind
Envision what you want in the future so you can work and plan
towards it. Understand how people make decisions in their life. To be
effective you need to act based on principles and constantly review
your mission statement. Are you - right now - who you want to be?
What do I have to say about myself? How do you want to be
remembered? If habit 1 advises to change your life to act and be
proactive, habit 2 advises that you are the programmer! Grow and stay
humble. All things are created twice. Before we act we should act in
our minds first, before we create something we measure twice. this is
what the principle is about, do not just act, think first, is this how i want
it to go and are these the correct consequences.
• 3 - Put first things first
• Matrix of importance vs urgency that Stephen Coveyand Dwight D.
Eisenhower used in deciding where to invest their efforts.
• Talks about difference between leadership and management.
Leadership in the outside world begins with personal vision and
personal leadership. Talks about what is important and what is
urgent. Priority should be given in the following order (in brackets are
the corresponding actions from the Eisenhower Matrix)
• Quadrant I. Urgent and important (Do) – important deadlines and
crises Quadrant II. Not urgent but important (Plan) – long-term
development Quadrant III. Urgent but not important (Delegate) –
distractions with deadlines Quadrant IV. Not urgent and not
important (Eliminate) – frivolous distractions
• The order is important; after completing items
• in quadrant I, we should spend the majority of
• our time on II, but many people spend too
• much time in III and IV. The calls to delegate
• and eliminate are effective reminders of their
• relative priority.
• If habit 2 advises that you are the programmer, habit 3 advises: write
the program, become a leader! Keep personal integrity: what you say
vs. what you do.
• Interdependence
• The next three habits talk about Interdependence (e.g., working with
others):
• 4 - Think win-win
• Genuine feelings for mutually beneficial solutions or agreements in
your relationships. Value and respect people by understanding a
"win" for all is ultimately a better long-term resolution than if only
one person in the situation had gotten their way. Think Win-Win isn't
about being nice, nor is it a quick-fix technique. It is a character-based
code for human interaction and collaboration.
5 - Seek first to understand, then to be understood
Use empathetic listening to genuinely understand a person, which
compels them to reciprocate the listening and take an open mind to
being influenced by you. This creates an atmosphere of caring, and
positive problem solving. The Habit 5 is greatly embraced in the Greek
philosophy represented by 3 words:
1) Ethos - your personal credibility. It's the trust that you inspire, your
Emotional Bank Account.
2) Pathos is the empathetic side -- it's the alignment with the
emotional trust of another person communication.
3) Logos is the logic -- the reasoning part of the presentation. The order
is important: ethos, pathos, logos -- your character, and your
relationships, and then the logic of your presentation.
• 6 - Synergize!
• Combine the strengths of people through positive teamwork, so as to
achieve goals that no one could have done alone.
Continual improvement
• The final habit is that of continuous improvement in both the
personal and interpersonal spheres of influence.
7 - Sharpen the Saw
Balance and renew your resources, energy, and health to create
a sustainable, long-term, effective lifestyle. It primarily emphasizes exercise
for physical renewal, good prayer (meditation, yoga, etc.) and good reading
for mental renewal. It also mentions service to society for spiritual renewal.
Covey explains the "Upward Spiral" model in the sharpening the saw section.
Through our conscience, along with meaningful and consistent progress, the
spiral will result in growth, change, and constant improvement. In essence,
one is always attempting to integrate and master the principles outlined in
The 7 Habits at progressively higher levels at each iteration. Subsequent
development on any habit will render a different experience and you will
learn the principles with a deeper understanding. The Upward Spiral model
consists of three parts: learn, commit, do. According to Covey, one must be
increasingly educating the conscience in order to grow and develop on the
upward spiral. The idea of renewal by education will propel one along the
path of personal freedom, security, wisdom, and power.

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What are the key principles of the KonMari method?

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• The third and highest level in the Maturity Continuum is interdependence.

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