Sap Fi Accounts Receivable
Sap Fi Accounts Receivable
Sap Fi Accounts Receivable
Accounts Receivable
Table of Contents
AR Overview
Sub Processes
Master Data
Credit Management
Invoice Processing
Cash Receipting / Payments
Account Analysis / Reconciliation
Periodic Processing
Reporting
Accounts Receivable Process Overview
Financial
Accounting
Accounts
Receivable
Change
Customer
Account Mantained
Mantain Customer
Customer
Account
Account
Block Customer
Account
Mark Customer
Account for
Deletetion
Master Data: Structure
General data
Client
• Address
230
• Control data
• Marketing Customer
• Export data Master
• Contact persons
Company
Code
Company Code data
• Account Management
9100
A Ltd • Payment Transactions
• Correspondence
• Insurance
Sold-to party*
Ship-to party*
* mandatory functions
Master Data: Account Groups
Sold-to Groups
Customer Implemented
0001 Sold to
0002 Ship to
0003 Payer
0004 Bill to
One-Time
Customer
CPD One-time
We use One-time
Customer’s Master
Record to avoid large
number of unnecessary
master data
Every time we enter a
business transaction, the
systems stores the
specific Master Data
information separately in
the document
Managing Customer Master Data
Blocking / Unblocking
• For processing at various levels:
• Sales order processing
• Delivery processing
• Billing processing
• Credit control reasons
• Requires validation Block Customer
Master record
Block / Unblock
Managing Customer Master Data (2)
Duplication of Redundant
customer master records
Customer SAP
master
record
Database
Block Flag Placed
No longer used / In a file Transferred to
created in duplication Extracted from archive system
database
CHQ
Overall Credit Limit: $1,000,000
Individual limit: $450,000
9400 – Latin America 9100 – Asia Pacific 9200 – America 9300 – Middle East
Company Codes
Credit Exposure
• The customer's credit exposure may not exceed their credit limit
• The credit exposure is the total combined value of the following documents:
• Open orders
• Open deliveries
• Open billing documents
• Open items (accounts receivable)
Executing automatic credit check in sales order processing
• Non-critical fields
Not re-executed for changes made to these fields e.g. Texts
• Critical fields:
• Re-executed for changes made to critical fields e.g. Payment terms,
Price, quantity
Credit and Risk Management - Reports
Program Function
RFDKLI10 Customers with missing credit data
This report checks the data for the credit limit for completeness, and produces the corresponding error lists . These can be used to re-
maintain the corresponding definitions manually, or per Batch Input .
RFDKLI20 Reorganization of credit limit for customers
This report enables you to reorganize the credit limit information in the control areas .
RFDKLI30 Short overview credit limit
The report lists the central and control area-related data per customer.
RFDKLI40 Overview credit limit
The report provides you with an extensive overview of the customer’s credit situation.
RFDKLI41 Credit master sheet
The credit master sheet enables you to display and print out the customer master data for a single account, which is needed for the
area of credit management.
RFDKLI42 Early warning list
The early warning list enables you to display and print out customers in credit management, who are viewed as critical customers in the
area of credit checks in SD.
RFDKLI43 Master data list
The master data list enables you to display and print out customers ’ credit cards. In particular, you can display information not
contained in the standard system, for example, user-defined fields or external data, which you have created with specific add
RFDKLI50 Mass change credit limit data
This report allows quick mass change for master data in credit management .
RFDKLIAB Change display, credit management
With this report, you can display changes for credit management master data for all accounts .
RVKRED06 Checking blocked credit documents
The report checks all blocked documents from credit view. The report is started in the background, and should run after the incoming
payments programs.
RVKRED77 Reorganization credit data SD
The report enables you to reorganize open credit, delivery and billing document values . It is used, for example, when updating errors
occur.
RVKRED08 Checking sales documents which reach the credit horizon
The report checks all sales documents, which reach the dynamic credit check horizon, as new. The report runs periodically, and should
run at the start of a period. The period for the ‘date of the next credit check’ is proposed from the current date, with
RVKRED09 Checking the credit documents from credit view
Released documents are only checked if the validity period for the release has run out (number days).
RVKRED88 Simulation reorganization credit data SD
Accounts Receivable Process Overview
Financial
Accounting
Accounts
Receivable
Document
13 000 00032
______
______
______
______
Special GL Transactions: Definition
Special GL
Indicator
Accounts defined
Customers’ for Special GL
reconciliation Transactions
accounts
Special GL Transactions allow the user to post the document to an alternative GL
account instead of “normal” Customer’s reconciliation account,
They are defined in Customizing for Customers and Customers reconciliation accounts.
Posting a Down Payment
Customer’s GL Down
Account Bank
Payments
Account
10 1 10 1
10
Billing
block Create credit memo
after billing block has
been removed
OK
No billing block
Create debit memo
Inter-company Processing
Inter-coy Billing
Invoice (IV)
AR header reference SD Document
= 2000002244 A Ltd.
AP header reference
HDR Ref:
2000002244 AP
AR
Inter-coy Billing
Invoice (IV)
SD Document
1000001144 A1 Ltd
F110
FI Document
HDR Ref: 3000015244
1000001144 AP
HDR Ref:
2000002244
AR
A2 Ltd. F110
FI Document
2000006344
AR header reference
HDR Ref: =
1000001144 AP header reference
Parked Documents
Enter an
incomplete Complete and post later
document
Line items
Display/change/evaluate
parked documents
Documents
Post parked documents
Parked document:
• Assigned number (according to document
type)
• Document is available for editing for many
users (depending on the authorizations in
the system)
Held document:
• Internal document number (defined by the
user)
• Document is available for editing only for
the user who created it.
Processing of Parked Documents
Choose company
code
For every Company Code there’s defined a company code currency, ie,
every company code has a “local” currency.
Every document, posted in different currency than company code
currency, is processed as a foreign currency document.
Accounting documents can be posted in a foreign currency
The foreign currency is converted to local currency and both are stored
in the document along with the exchange rate
Posting in Foreign Currency
1.
2.
3.
Financial
Accounting
Accounts
Receivable
Check whether
postings are correct ?
Check Deposit - Account Assignment
Customer Account
Postings
1) 200,-
200,- (2 Bank Account
2) 200,-
Check Deposit - Initial Specification
House Bank ID
Customer
Matchode
Postprocessing
method:
2 - batch input
4 - direct posting
(on-line)
Check Deposit - Posting
Posting
Process Process
Log Log
Accounts Receivable Process Overview
Bank
3 26,000
Reversal of Clearing
Reversal of clearing
Mass Reversal
Procedure
Financial
Accounting
Accounts
Receivable
Dunning
Program
Print Dunning
Notices
Customer Master
Record
Update
Dunning Proposal
Schedule Dunning
Run
Dunning
Block
0001
Customer Master OR Line Items
Dunning Levels
Financial
Accounting
Accounts
Receivable