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Basics of Electronic Timekeeping: Fort Rucker Flight Training Contract Lear Siegler Services, Inc

The document provides instructions for electronic timekeeping using the Time Collection system. It explains how to log in using login ID and default password, enter and save timesheet information, establish favorite job numbers for auto-loading, and sign completed timesheets. Contact the Timesheet Coordinator at extension 4509 if needing assistance with logging in or passwords.

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Beymar Ariel Chuquimia Saravia
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© Attribution Non-Commercial (BY-NC)
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46 views20 pages

Basics of Electronic Timekeeping: Fort Rucker Flight Training Contract Lear Siegler Services, Inc

The document provides instructions for electronic timekeeping using the Time Collection system. It explains how to log in using login ID and default password, enter and save timesheet information, establish favorite job numbers for auto-loading, and sign completed timesheets. Contact the Timesheet Coordinator at extension 4509 if needing assistance with logging in or passwords.

Uploaded by

Beymar Ariel Chuquimia Saravia
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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BASICS OF

ELECTRONIC TIMEKEEPING

Fort Rucker Flight Training Contract


LEAR SIEGLER SERVICES, INC.
Login to Deltek Time Collection:
These instructions specifically apply to the “live” not “test site

Open an Internet Explorer Web browser window and enter the


following URL to launch the Timekeeping System:

https://TIME.URSCORP.com
Enter your Login ID, Password, and Domain.
Your Login ID for logging on to the system has not changed.
It is your Employee Number, just as you entered it in TC
Your default password is a 9 character code made up of:
Last 5 digits of employee ID Number
Last 4 digits of social security number
If Employee ID = 092178 and SS number = 333-22-4444
Default password would be 921784444
SECURITY
For security purposes, you will be prompted to change your default
password to an 8 to 12 character code of your choosing when you
log on to time collection for the first time.

If you experience difficulty logging on or need your password reset,


please contact your Timesheet Coordinator at 4509.

(334) 598-6342
The Domain will be: PDEGGDIV

Then click on
•Login.
Entering Your Time
1. To begin a new timesheet, locate and click ‘Timesheet’ in the left menu bar.

2. To update a timesheet that has been started/opened for the week,


under My Timesheets locate and select the timesheet with a status of Open.

Timesheet statuses will be:


Missing
Open
Approved
Processed
If you have established Favorites to be auto-loaded they will appear in your
timesheet when it is first opened.

In the timesheet that appears enter the Job Number and Hours worked.
If you have established Favorites to be auto-loaded they will appear in your
timesheet when it is first opened.

To search for a Job Number: click the Job Number field, then click the
Lookup icon, then click a ‘Charge Tree’ to drill down and view the list of jobs
related to the tree grouping.
Update the Job Type and Pay Type, if appropriate.
Save your timesheet Log out of the timekeeping
By clicking Save in the system by clicking the
upper left corner of the screen. Logout icon in the upper
Right corner of the screen.
Establishing Favorites and Enabling the Auto-Load Feature

• Frequently used job numbers can be established as “Favorites”.

• Once set up, you can elect to have them auto-loaded into your
timesheet each week.

• You are encouraged to use this feature since it will save you time
when entering and completing your timesheet.
1. Select the timesheet line(s)
that you want added to your 2. Click Add Line
Favorite job’s list. to Favorites.

– Select the timesheet line(s)


– that you want added to your
– Favorite job’s list.

3. Click the Job Number field


on a timesheet line and
then click the Lookup icon
that appears.
4. Click the ‘Favorites’ Charge Tree Description.
5. Select the Load checkbox for each Job Number/Charge Description
that you wish to have automatically loaded into your weekly timesheet.

7. Click the
6. Click the Close button.
Update button
• After being returned to the Timesheet Entry window
you can continue entering additional time or log out of
the Timekeeping System by clicking the Logout icon
in the upper right corner of the screen.

1. Remember, to have frequently used Job Numbers auto-load


into your timesheet you must complete steps 3-7 AFTER
adding the job to your list of Favorites.

2. To turn off the auto-load feature, repeat steps 3-7.


For step 5 deselect the Load checkbox.
The Job will still appear in your list of Favorite jobs but will not
be automatically loaded onto your timesheet.
Signing Your Timesheet
Once the timesheet has been completed it must be signed by the employee.
For additional information regarding the deadline for completing and signing
your timesheet you should contact your Supervisor or Timesheet Coordinator.

1. Prior to signing your timesheet, confirm the information entered is


complete and accurate, making changes as necessary.
2. Click the Signature icon located at the bottom of the screen
to the right of the Signature field.
3. Enter your password
in the Password field.

4. Click the OK button.


Note: Jobs that are closed
during the week will generate
a warning that the job has
been closed and action must
Be taken. Upon signing the 5. Log out of the
timesheet, this becomes an Timekeeping System
error and will not allow the by clicking the
timesheet to be signed Logout icon
until it is corrected. in the upper right
corner of the screen.
Reminders
• Enter your time daily.

• Only annual leave and holiday pay codes can be entered


in advance.

• When in doubt, ask questions.

The Human Resources Team at 4509 will always


be available to answer questions at 598-6342.

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