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Database Management

A database is a collection of data organized for easy access, retrieval, and use. It allows users to create forms and reports and add, change, and delete data. Data is unprocessed information, while information is organized, meaningful data. Valuable information is accurate, verifiable, timely, organized, accessible, useful, and cost-effective. A database contains files which contain records made up of fields containing characters. Common data types include text, numeric, currency, date, memo, yes/no, hyperlink, and object. A query is a request for specific data from a database using a query language.

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27 views20 pages

Database Management

A database is a collection of data organized for easy access, retrieval, and use. It allows users to create forms and reports and add, change, and delete data. Data is unprocessed information, while information is organized, meaningful data. Valuable information is accurate, verifiable, timely, organized, accessible, useful, and cost-effective. A database contains files which contain records made up of fields containing characters. Common data types include text, numeric, currency, date, memo, yes/no, hyperlink, and object. A query is a request for specific data from a database using a query language.

Uploaded by

ervinda
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Wahyu K.

Dewanto, MT
 What is a database?

Collection of data
Database software
organized so
Database software also called database
you can access,
allows you to management system
retrieve, and
(DBMS)
use it
Create
Create forms
database and
Add, Sort reports
change, and
and delete retrieve
data data
 How are data and information related?
 Data is a collection of unprocessed items
 Information is data that is organized and meaningful
 Computers process data into information
 What are the qualities of valuable information?
Accurate

Verifiable

Timely

Organized

Accessible

Useful

Cost-effective
 What is a hierarchy?
 Database contains files, file contains records, record
contains fields, field contains characters
 What is a field?
 Combination of one or more
characters
 Smallest unit of data user accesses
 Field name uniquely identifies each field
 Field size defines the maximum number of
characters a field can contain
 Data type specifies kind of data field contains
 What are common data types?

Text Numeric AutoNumber


(also called numbers unique number automatically
alphanumeric)—letters, only assigned to each new record
numbers, or special
characters

Currency Date Memo


dollar and cent amounts or month, day, year, and lengthy text entries
numbers containing decimal sometimes time
values

Object
Yes/No Hyperlink (also called BLOB for binary large
(also called Web address that links to object)—photograph, audio, video,
Boolean)—only the document or Web page or document created in other
values Yes or No (or application such as word
True or False) processing or spreadsheet
 What is a record?

Group of
related fields

Key field, or primary key,


uniquely identifies each record
 What is a data file?
 Collection of related records stored on disk
 What is file maintenance?
 Procedures that keep data current

Adding records Changing records

Deleting records
 Why do you add records?
 Add new record when you obtain new data
 Why do you change records?
 Correct inaccurate data
 Update old data
 Why do you delete records?
 When record no longer is needed
 Some programs remove record immediately,
others flag record
 What is validation?
 Process of comparing data with a set of rules to find out if
data is correct

 Reduce data entry errors and enhance data integrity before


program writes data on disk
 What is the database approach?
 Many programs and users can share data in database
 Secures data so only authorized users can access
certain data
 What are the strengths of the database approach?

Reduced
data
redundancy Improved
data
integrity
Shared
data
Easier
access
Reduced
development
time
How do a
database
application and a
file processing
application differ in
the way they store
data?
What are popular database management systems (DBMSs)?
 What is a query?
 Request for specific
data from a
database
 Query language
consists of simple,
English-like
statements that
allow users to
specify data to
display, print, or
store

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