Architectural Office Management

SUBMITTED BY:
SIMRAN SHARMA
B.ARCH VII SEM
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 Office management involves the design,
implementation, evaluation, and maintenance of the
process of work within an office or organization, in
order to maintain and improve efficiency and
productivity.
2
 ARCHITECT means a person whose name is for the
time being entered in the register of council of
architecture.
 Is he a Business man or a Professional?
Qualities of an Architect

 Dress, Address, Good Language, Punctuality, Planning
your work, No postponement, Phone conversation
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 CONTRACTOR
 CLIENT
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PRIMARY REQUIREMENTS:
o ONE SHOULD BE REGISTERED FROM COUNCIL OF
ARCHITECTURE.
o SPACE FOR OFFICE WHETHER RENTED OR
OWNED.
o MONEY TO INVEST
SECONDARY REQUIREMENT:
o ONE SHOULD BE ENLISTED IN THE LOCAL
REGULATING AGENCY
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ONE CAN START AN OFFICE IN FOLLOWING
THREE WAYS
o PROPRIETORSHIP
o PARTNERSHIP
o PRIVATE LIMITED
Opening Current bank A/C
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1. ARCHITECT
2. STRUCTURE ENGINEER
3. DRAUGHTSMAN
4. INTERIOR DESIGNER
5. SITE SUPERVISOR
6. MEP CONSULTANT
7. MODEL MAKER
8. LIASONER
9. MARKETING MANAGER
10. RECEPTIONIST
11. ACCOUNTANT
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o PRIVATE – RESIDENTIAL, COMMERCIAL, INDUSTRIAL,
INSTITUTIONAL ETC.
o SEMI PUBLIC – EDUCATIONAL, REGISTERED SOCIETY OR ANY

OTHER SEMI GOVERNMENT UNDERTAKING.
o PUBLIC – ANY GOVERNMENT PROJECT.
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1. For getting work one needs to socialize.
2. One can get work with the help of ones contacts and
clients.
3. One can participate in architectural design competitions.
4. One can get empanelled in any of the public/ semi public/
private undertaking.
5. One can apply for tenders.
6. An architect can’t advertise.
7. One can use social media to promote oneself.
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o To provide detailed requirements of the project.
o To provide property lease/ ownership documents.
o To provide a site plan, to a suitable scale, showing boundaries, contours at suitable
intervals, existing physical features including any existing roads, paths, trees, existing
structures, existing service and utility lines and such lines to which the proposed service
can be connected. In case such information is not readily available, the Client shall
arrange for the survey/ collection of necessary information and pay for the same.
o To furnish reports on soil conditions and test as required by the Architect or pay for the
preparation of the same.
o To furnish specific conditions/ Statutory stipulations/ Codes of Practice/Schedule of rates,
etc., desired to be followed.
o To pay all the fees, levies, security deposits and expenses in respect of statutory sanction.
o To give effect to the professional advice of the Architect and cause no changes in the
drawings and documents without the consent of the Architect.
o To honour Architect's bills within one month of its submission.
o To appoint a Construction Manager (Clerk of Works/ Site Supervisor or Construction
Management Agency in case of a large and complex project) as per the Architect's advice
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• Architect is supposed to work for the benefit of client and
society at large
• He is not supposed to take any commission or sublet any work
• He is not supposed to endorse any work However he can publish
his works in architectural magazines or competitions.
• He is to inform his clients about his duties, deliveries and fee
beforehand.
• There should be no snatching of work by under quoting.
• To get registered with COA and follow rules and regulations of
professional bodies.
• To have proper appointment letter from client
• To be responsible towards agreement
• Be responsible and liable towards local govt. laws.
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 In 1917, a group of people who were past students of architecture of Sir J.J.
school of art decided to form themselves into an association and it was decided
to christen the infant "the architectural students association"
 The activities of the association showed, steady progress, members began to

seriously consider an improvement in status of the association. The word
"students" seemed inapt for a body that had now practicing architects within it.
In 1922, it announced the formal inauguration of the rechristened association
The “Bombay architectural students association” in Mumbai.
 Its affiliation to the Royal Institute of British architects in 1925 and re-
considered aims and objectives it was converted to IIA in the year 1929.
 The Indian Institute of Architects(IIA) is the national body of architects in our

country.
 The institute today has more than 12000 members.
 The institute has a major role in promoting the profession

of architects by uniting and organizing in fellowship the
architects of India to promote aesthetic, scientific and
practical efficiency of the profession.
 IIA is represented on various national and international

committees connected with art, architecture and the
building industry is also actively associated with
a) International union of architects(UIA)
b) Commonwealth association of architects(CAA)
c) South Asian association for regional co-operation of

architects.
 IIA has six classes of membership:-
a) HONORARY FELLOWS - any individual who is not necessarily a qualified
architect but has contributed to the growth of architectural profession
b) ASSOCIATES - any person who has attained the age of 21 and graduated from
one of the institutions registered with council of architecture
c) LICENTIATES - any person who is registered with coa is elegible to apply for
licentiate member.
d) STUDENTS - a student enrolled in any one of the architectural institutions –
can on application, become a student member.
e) RETIRED MEMBERS - any fellow, associate or licentiate after attaining the
age of 55 and on completely retiring from service or profession can apply for
this post.
f) SUBSCRIBERS - a subscriber shall be either a person who was a member of
the Bombay architectural association at the time of adoption of the original
constitution of the institute, now amended or a person who in the opinion of the
council is likely to render assistance in promoting the objects of the institute.
COUNCIL
All affairs of the institute is be managed by the council, but
will be subject to the control by the general body of the
institute. The council holds office for a period of 2 official
years.
Council consists of :
•President
•2 Vice President
•Hon. treasurer
•2 or more Joint Secretaries
•The immediate past President
•Chairman of 5 regional committees
•Chairman of all chapters
•The Hon. Editor of the Journal.
Role of IIA
• It encourages the science and the art of planning and building the standards of
architectural education, training and practice, by making grants to Technical
Institutions, or by paying or assisting to pay the fees and expenses of students or by
providing and giving scholarships, prizes or other rewards to such students, or by any
or all such methods.
• It devises and imposes the means for testing the qualifications of the candidates for
admission to membership of the Institute, by examination in theory and in practice,
or by any other tests, or to arrange with any technical Institute or Institutions for the
imposition of any such tests.
• It looks into all factors affecting the practice of architecture and it initiates and
watches over measures affecting, or likely to affect, the practice of Architecture, and
to procure such changes of, and amendments in the law relating to or affecting the
practice of Architecture.
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• It looks into all factors affecting the practice of architecture and it initiates and watches
over measures affecting, or likely to affect, the practice of Architecture, and to procure
such changes of, and amendments in the law relating to or affecting the practice of
Architecture.
• It co-ordinates the activities of the building industry and of the Profession of

Architecture, and to amalgamate or combine or act temporarily or otherwise, in
conjunction with any other body or bodies, Institution or Institutions, having like or
similar objects.
• It acquires by purchasing , donation, request or otherwise a library and collection of

models, drawings, designs or other materials, and to maintain, extend and improve the
same.
• It formulates and notifies the law and practice relating to Architecture to members and the
public, and to compile, collect, collate, revise, print and publish statistics, professional
records or periodicals relating to any of the objects of the Institute;
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 LEGAL STATUS OF THE INSTITUTE
The Indian Institute of Architects is registered under the
Societies Registration Act XXI of 1860 as a voluntary
organization of Architects. The only other organization at
the national level is the Council of Architecture
established under the Architects Act 1972 with the
statutory duty of Registration.
WHAT is COA, how is it different from IIA ?
In India, we have the regulatory COA and the more “club-like” IIA – with programs,
“fellowship” cocktail dinners and workshop-conventions.
• The Architects Act was passed in 1972, it paved way for a proper way of educating
and registering Architects competent to handle the design and building of a truly
“developing” nation , this is governed by the COA .
• Ever since COA has remained a body which primarily maintains a registry of
Architects and monitors the minimum standards of architectural education in India.
• The COA, by virtue of the limitations of the Act and its purpose, has not endeared
itself to its Registrants. Registered architects are not “members” of the Council of
Architecture, it only registers and looks over the control of education in countless
schools of Architecture. In this way COA is different from the IIA.
• Yet the actual truth is that the Act and the COA are the only legitimate things that
architects have; the only instrument of power and recognition that can actually
protect and improve the lot of the fraternity.

Architectural Office Management

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SUBMITTED BY:

Opening Current bank A/C

o SEMI PUBLIC – EDUCATIONAL, REGISTERED SOCIETY OR ANY

o PUBLIC – ANY GOVERNMENT PROJECT.

 The activities of the association showed, steady progress, members began to

 The Indian Institute of Architects(IIA) is the national body of architects in our

 The institute has a major role in promoting the profession

 IIA is represented on various national and international

c) South Asian association for regional co-operation of

• It co-ordinates the activities of the building industry and of the Profession of

• It acquires by purchasing , donation, request or otherwise a library and collection of

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