Job Design & Job Analysis

JOB DESIGN & JOB
ANALYSIS
JOB DESIGN
 What employees actually do on the job, the
design of their work, has great influence on their
productivity and level of satisfaction.
 Def: Job Design is the process of deciding on

the content of a job in terms of its duties and
responsibilities; on the methods to be used in
carrying out the job, in terms of techniques,
systems and procedures and on the
relationships that should exist between the job
holder and the superiors, subordinates and
colleagues.
JOB DESIGN
 Major Concern: Employee Productivity &
Satisfaction
 Purpose of Job Design: how the job is to be
performed, who is to perform it, and where it is
to be performed.
 Affect on Employee: How he feels about a Job.
 Impact : Level of Authority- How much decision-
making the employee has and how make tasks
he/she has to complete and interpersonal
relationships
GOALS OF JOB DESIGN;
 To Meet the organizational requirements
such as higher productivity, operational
efficiency, quality of product/service etc
and
 To satisfy the needs of the individual
employees like interests, challenges,
achievement or accomplishment, etc.
 Integrate the needs of the individual with
the organizational requirements.
Approaches to Job Design
 Engineering Approach:
 Human Approach:
 Job Characteristics Approach:
Engineering Approach:
 The work of every workman is fully planned out

by the management at least on day in advance
and each man receives in most cases complete
written instructions, describing in detail the task
which he/she has to accomplish-FW TAYLOR.
 Problem with this approach: Repetition-
Mechanical pacing-no end product-little socal
interaction-no input
Human Approach:
 The Human relations approach recognized the need to
design jobs which are interesting and rewarding.
 Herzberg’s research popularized the notion of enhancing
need satisfaction through what is called job
enrichment.
 Factors involved:
 Motivators like achievement, recognition, work itself,
responsibility, advancement and growth and Hygienic
factors.
 According to Herzberg. The Employee is dissatisfied with
the job if required maintenance factors to the required
degree are not introduced into the job.
Job Characteristics Approach
 Theory by Hackman and Oldham states that employees
will work hard when they are rewarded for the work they
do and when the work gives them satisfaction.
 Hence integration of motivation, satisfaction and
performance with job design.
 According to this approach Job can be described in
terms of five core job dimensions:
1. Skill Variety
2. Task Identity
3. Task significance
4. Autonomy
5. Feedback
Job Design Process:
 Job Design Process has to start from what

activity needs to be done in order to
achieve organizational goals.
 It requires use of techniques like work-
study, process planning, organizational
methods and organizational analysis and
also technical aspects
Job Design Methods:
Job Rotation: Job Enlargement
:Job Enrichment:
 Job Rotation: Refers to the movement of an employee from one Job

to another.
 Please note: Jobs themselves are not actually Changed, only

employees are Rotated among various jobs.
 Job Enlargement
 When a job is enlarged the tasks being performed are either
enlarged or several short tasks are given to on worker, thus the
scope of the Job is increased because there are many tasks to be
performed by the same worker.
 Job Enrichment:
 Job enrichment as is currently practiced all over the work is a direct
outgrowth of Herzberg’s Two factor theory of motivation.
JOB ANALYSIS
 Need: procurement is the first operative

function of personnel management which
can be sub divided into various sub
functions like HRP, Recruitments and
Selection.
 Right PERSON for the RIGHT JOB at the
Right Time and In a RIGHT PLACE.
Small things to KNOW!!
 Job Terminology:
 Before discussing job analysis in more detail, many
related terms used in personnel should be carefully
defined:
 TASK:
A DISTINCT WORK ACTIVITY WHICH HAS AN
IDENTIFIABLE BEGINNING AND END.
Ex: Post Man Sorting Bag Full of mails in appropriate
boxes
 DUTY;
SEVERAL TASKS WHICH ARE RELATED BY SOME
SEQUENCE OF EVENTS.
Position-JOB-Job Family
 POSITION:
A COLLECTION OF TASKS AND DUTIES WHICH ARE
PERFORMED BY ONE PERSON .EX: Mail Room Clerk
 JOB :
ONE OR MORE POSITIONS WITHIN AN ORGANIZATION
 JOB FAMILY:
SEVERAL JOBS OF A SIMILAR NATURE WHICH
MAY COME INTO DIRECT CONTACT WITH EACH
OTHER OR MAY BE SPREAD OUT THROUGHOUT THE
ORGANIZATION PERFORMING SIMILAR FUNCTIONS:
Ex: Jobs Located in different departments
Job Analysis-job Description N Job
Specification
 JOB ANALYSIS:
SYSTEMATIC INVESTIGATION INTO THE
TASKS,DUTIES AND RESPONSIBILITIES OF JOB.
 JOB DESCRIPTION:
A WRITTEN SUMMARY OF TASKS, DUTIES AND
RESPONSIBILITES OF A JOB
 JOB SPEFICIFATION:
THE MINIMUM SKILLS, EDUCATION, AND EXPERIENCE
NECESSARY FOR AN INDIVIDUAL TO PERFORM A JOB
JOB EVALUATION
JOB CLASSIFICATION:
THEIR DETERMINATION OF THE WORTH OF A JOB TO
AN ORGANIZATION.
Job evaluation is usually a combination of internal equity comparison of

jobs and an external job market comparison
 JOB CLASSIFICATION:
THE GROUPING OR CATEGORISING OF JOBS ON SOME
SPECIFIED BASIS SUCH AS THE NATURE OF THE WORK
PERFORMED OR THE LEVEL OF PAY.
Classification is often utilized as a simplified method of Job Analysis

JOB SPECIFICATION
PROCESS OF JOB ANALYSIS
 Jobs can be analyzed through a process, which
consists of Six basic steps, these steps consist
of :
1. Collection of background information
2. Selection of representative positions to be
analyzed
3. Collection of job analysis data
4. Developing a job description
5. Developing of a job Specification
6. Developing Employee Specification
PROCESS OF JOB ANALYSIS
The Concepts: Types of Work
Whether designing a new job or restructuring an existing one, the critical activities
that the job holder will have to perform must be identified. This concept of
criticality is fundamental to the Team Management Systems approach to job
analysis.
JOB ANALYSIS INFORMATION
 The Job Analysis provides the following information

 Job identification
 Significant characteristics of a job
 What the typical worker does?
 Job duties
 What materials and equipments the worker uses
 How a job is performed
 Required personal attributes
 Job relationships
We Are what we repeatedly do.
EXCELENCY is Not a ACT but HABIT!!!
Thank you!!

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JOB DESIGN & JOB

 Def: Job Design is the process of deciding on

 The work of every workman is fully planned out

 Job Design Process has to start from what

 Job Rotation: Refers to the movement of an employee from one Job

 Please note: Jobs themselves are not actually Changed, only

 Need: procurement is the first operative

Job evaluation is usually a combination of internal equity comparison of

Classification is often utilized as a simplified method of Job Analysis

 The Job Analysis provides the following information

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