SAP

SAPQuery
Query

SAP Query
SAP
SAPQuery
Query

OBJECTIVE

The objectives of this Power Point Presentation are

 To explain what SAP Query is.

 To explain the terms User Group, Info Sets, Query etc.

 To explain through sequence of screen shots the steps

involved in creating a simple Query
SAP
SAPQuery
Query

 Reporting Options in R/3 Environment

1. SAP Standard Delivered Reports

2. Information Systems Reporting (EIS, LIS)
3. Custom ABAP Reports (hard-coded reports created by
ABAP programmers)
4. InfoSet Query and Quick Viewer
5. SAP Query Reporting

 Reporting Options Outside of the R/3 Environment

1. BW (Business Information Warehouse and Data Warehouse)

2. Third Party Reporting Tools (Crystal reports, Microsoft
Access etc.)
SAP
SAPQuery
Query

What is SAP Query?

 SAP Query, formerly known as the “ABAP Query” in

versions earlier than 4.6 is an end user reporting tool that
can be used to easily create reports from any application
area in SAP

 SAP Query offers users a broad range of ways to define

reporting programs and create different types of reports
such as basic lists, statistics, and ranked lists.
SAP
SAPQuery
Query

 SAP Query is a powerful tool to generate simple reports

without the need for any coding.

 A very handy tool for the functional consultants who don’t

have any prior programming experience.

 Steps to create simple SAP Query.

1. Create user Group.

1. Create Info Sets.

1. Assign the User Group to the Info Sets.

1. Create the Query based on Info Sets.

SAP
SAPQuery
Query

 ABAP/4 Query has been designed to allow you to combine

users with similar concerns together in user groups.

 The members of a user group can use all programs

(queries) created by any user of the group.

 Changes to such a program are at once visible to all users.

This ensures that all members of a user group use the same
evaluation programs.
SAP
SAPQuery
Query

 ABAP/4 Query allows you to evaluate data in the R/3

System. Since the R/3 System contains several hundred
thousand fields in logical databases, tables and
sequential datasets, it is simply not practical to offer all
these fields to the user for selection when creating
queries.

 Therefore, before starting to create queries you create

Infosets.

 Infosets provide the user with a framework for defining a

query quickly and without difficulty.
SAP
SAPQuery
Query

 An Infoset combines related fields together into a

meaningful unit. It provides you with a preselection so
that you do not have to search through all fields of a
logical database just to produce, for example, a simple
list of flight connections.

 This means that the end-user only has access to

precisely those fields assigned to an Infoset.

 Fields must be assigned to a Infoset before they can be

used in queries.
SAP
SAPQuery
Query

 You can assign fields of different tables to one Infoset. In

this way, you can treat fields of linked additional tables
and also additional fields in the same way as true logical
database fields.
SAP
SAPQuery
Query

How Does it Works ? Query

Groups

SAP SAP
R/3 Security Query

Info
Sets

SAP R/3 Database

Application Areas
SAP
SAPQuery
Query

What is a Query Group?

A “Query Group” or “User Group” is a defined grouping area

in SAP where queries are housed

Users groups are about security groupings, they are for

logically grouping reporting users in categories

For example a user group called ZMAT1 Group would contain

all of the report users in the Materials department and all of
their queries would be grouped together into a single user
group to make accessing their InfoSets and queries easier.

Users can be in more than one user group and can have one
set as their default.
SAP
SAPQuery
Query How to Create Query Group ?

Go to
SQ03
Enter
User
Group
name
And click
CREATE
SAP
SAPQuery
Query

From Main
Menu select
Assign Users
and Infosets
Enter User
IDs you need
to add in this
User Group
Press SAVE
(Look at Tick
mark against
special users)
SAP
SAPQuery
Query

What is an InfoSet?

An “InfoSet” (formerly known as a “Functional Area in versions

earlier than 4.6) is a prearranged grouping of data from the
SAP R/3 database

The SAP Query tool uses an InfoSet as the source of the data
used for reporting. It can be a table, a program or the most
popular option, a Logical Database (LDB).

The LDB is a hierarchal pre-arranged subset of data. There are

hundreds of LDB’s delivered with your SAP system.
 How to create InfoSets ?
SAP
SAPQuery
Query

Go to
SQ02
Enter
Infoset
Name
And click
CREATE
SAP
SAPQuery
Query

Enter
Infoset
Details
like
Name,
Authoriz
ation
Group,
Table
Name
etc
SAP
SAPQuery
Query

Enter Infoset
Details like
Name,
Authorization
Group,
Table Name
etc
SAP
SAPQuery
Query

Select Insert
Table (Shift
F1)
And enter
another table
name
(if required)
SAP
SAPQuery
Query

Links
between the
2 tables will
be captured
by the
system
Once done
press F6 to
go to Infoset
Maintenance
SAP
SAPQuery
Query

Select the
option to
create
Empty Field
Groups and
press Enter
SAP
SAPQuery
Query

Infoset
screen is
divided into
3 areas
A – Lists
Tables Used
B – Lists
Field
Groups/Field
C- Field level
details
SAP
SAPQuery
Query
A B

Drag and
Drop
required
fields from A
to B.
To view field
details
double click
on fields
from B
Field Details
are shown in
C

C
Note: Only fields from B are available for Query Selected
SAP
SAPQuery
Query

Press SAVE and GENERATE when you complete adding all required fields
 Assign InfoSets to Query Group
SAP
SAPQuery
Query

Go to
SQ03
Enter
User
Group
Click
Assign
Users
and
Infosets
SAP
SAPQuery
Query

Assign
required
Infosets
and
When
done
press
SAVE
SAP
SAPQuery
Query

Create a Report with the SAP Query

1. Give the report a name

2. Select field groups
3. Select fields
4. Add fields to the reports selection screen
5. Specify the order and output of your fields
6. Selection screen
7. Your finished report
SAP
SAPQuery
Query

Go to
SQ01
Enter
Query
Report
Name
and
press
CREATE

System will prompt you to select InfoSets

SAP
SAPQuery
Query

Select the required Infosets and press ENTER

 Title Format Report
SAP Query
SAP Query

Enter
Name of
the report,
page size
and other
basis
information
You can
navigate
between
the basis
screen
using
Directional
Arrows on
the tool bar
 Select Field Groups
SAP Query
SAP Query

This screen
is where
you select
Field
Groups that
contains
the fields
that you
want to
output on
the report.

The list of fields groups from the infoset you selected

 Select Fields
SAP Query
SAP Query

This screen
is where
you select
Fields that
you want to
output on
the report.

The list of fields from the Field Groups selected

 Add Fields to Selection Screen
SAP Query
SAP Query

This will list

all the fields
you
selected in
previous
screen.
From here
you select
the fields to
appear on
the
selection
screen.

This selection screen will appear when you are executing the query
 Basis List
SAP Query
SAP Query

Here is
where you
setup what
you want
your report
look like.

You can drag ,drop or move fields the way you want..
 Lets Test it – Selection Screen
SAP Query
SAP Query

The
selection
screen lets
you specify
exactly
what data
you want to
see in your
output.
 Lets Test it – This is the output
SAP Query
SAP Query

Congrats !

So you have just finished creating simple query !

SAP
SAPQuery
Query

SAP Query Advanced Features

• Add Subtotals to the report

• Change Subtotal texts
• Format the list line
• Alter the column widths, add colors, hide leading
zeros and create templates
• Insert text to appear before output for each line
• Create custom headers and footers
• Create graphics (charts and diagrams)
SAP
SAPQuery
Query
SUMMARY

The following topics were discussed in the above Power point

Presentation.

 SAP Query in a nutshell.

 Creation of Query Groups
 Creation of Infosets
 Attaching a User Group to the Infoset
 Creating a simple Query
 Advanced features of SAP Query
SAP
SAPQuery
Query

Thank You