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Overview of Microsoft Access Databases

This document provides an overview and introduction to Microsoft Access 2016 databases. It discusses database hierarchy, objects like tables, queries, forms and reports. It covers relational databases and how Access databases are structured. The learning objectives are to understand general database concepts, relational design, and application development in Access. Key topics include data storage in tables, extracting information with queries, entering and displaying data with forms, and formatting reports.

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Chris Opuba
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31 views23 pages

Overview of Microsoft Access Databases

This document provides an overview and introduction to Microsoft Access 2016 databases. It discusses database hierarchy, objects like tables, queries, forms and reports. It covers relational databases and how Access databases are structured. The learning objectives are to understand general database concepts, relational design, and application development in Access. Key topics include data storage in tables, extracting information with queries, entering and displaying data with forms, and formatting reports.

Uploaded by

Chris Opuba
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Microsoft Access 2016

Overview of Microsoft Access


Databases

Chapter 1
Chapter Overview

Introduction

Database Hierarchy

Database Objects
Tables, Queries, Forms, Reports, Macros and
Modules

Relational Databases
We Remember.

10% of what we read

20% of what we hear

30% of what we see and hear

50% of what we see someone do while


explaining it

90% of what we do ourselves


Learning Objectives

Microsoft Access

General Database Concepts

Relational Database Design

Application Development
Database Concepts

Data versus Information

Database hierarchy
Database (DBMS)
Table
Records (Rows)
Fields (Columns)
Commercial Systems

Oracle

Ingres

Informix (Unix)

DB2, SQL/DS (IBM)

Access (Microsoft)

SQL Server (Microsoft +)

MySQL

Many limited PC (dBASE, Paradox, )


Microsoft Access

Access 2007, 2010, 2013 and 2016


databases end with .accdb file extension
for example, sales.accdb

Databases made in older versions of


Access have the file extension .mdb

NEVER remove a disk or flash drive until


Access is completely shut down.
Database Objects

Tables Ch. 2

Forms Ch. 3

Queries Ch. 4

Reports Ch. 5

Macros Ch. 7

Modules (VBA) Not covered


Tables

Store the data in a database similar to a


spreadsheet, but more organized.
Contains records (rows) and fields
(columns).

Datasheet View and Design View

Field Properties input mask, validation


rule, data type, format, primary key, etc.
Queries

Allow you to ask questions (queries)


about data in the database to extract
information.

When have customers placed


orders?

What products in inventory havent


sold well?
Forms

Forms are used for entering data,


displaying data or for building a
menu system.

Basic Forms, Split Forms,


Multiple Item Forms, Subforms

Form, Layout and Design View


Reports

Used to format and present the data in a


professional, logical and useful manner.
Often intended for printing and distribution.
Can be built from tables or queries.

Reports (output) in a system dictate what


data must be stored in the database.

Report, Layout, Design and Print Preview


Macros

Small programs that can perform advanced


operations, making the database more
powerful and user-friendly.

Often used to open forms and reports or to


automate portions of the database.

Macro saved with name Autoexec will run


automatically when the database is opened.
Form and Report Wizards

Useful as a starting point for


building reports and forms.
Provides a framework that you
can customize and build upon.
Evolution of Databases
Relational Databases

The real power of Access is


derived from multiple tables
and the relationships between
those tables.
Quick Review

Which view is used to add, edit, and


delete records in a table?
a. the Design view
b. the Datasheet view
c. Either (a) or (b)
d. Neither (a) or (b)
Quick Review

Which represents the hierarchy of


terms from smallest to largest?
a. Database, table, record, field
b. Field, record, table, database
c. Record, field, table, database
d. Field, record, database, table
Quick Review

A __________ provides a
convenient and attractive way
to enter and display the data in
a table.
Quick Review

Which form and report view allows


you to immediately see the design
changes youre making?
a. Datasheet
b. Design
c. Print Preview
d. Layout
Homework 1

Chapter 1 Guided Exercise

Chapter 2 Guided Exercise

Chapter 2 Applied Exercise

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