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    Guiding Principles For An Officer

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    Mahesh Kumar
    The document outlines key principles and rules related to financial management for government officers. It discusses guidelines for financial propriety, expenditure limits, and adhering to financial regulations. It also summarizes the main rules that govern central government financial management, including the General Financial Rules of 1963, Delegation of Financial Powers Rules of 1978, and Central Government Account Rules of 1983. The purpose of financial management is identified as preventing errors, guarding against waste, and ensuring systemic financial checks are followed.

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    © All Rights Reserved
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    Guiding Principles For An Officer

    Uploaded by

    Mahesh Kumar
    58 views21 pages
    The document outlines key principles and rules related to financial management for government officers. It discusses guidelines for financial propriety, expenditure limits, and adhering to financial regulations. It also summarizes the main rules that govern central government financial management, including the General Financial Rules of 1963, Delegation of Financial Powers Rules of 1978, and Central Government Account Rules of 1983. The purpose of financial management is identified as preventing errors, guarding against waste, and ensuring systemic financial checks are followed.

    Original Description:

    office

    Original Title

    1.1 Office Budgeting

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    The document outlines key principles and rules related to financial management for government officers. It discusses guidelines for financial propriety, expenditure limits, and adhering to financial regulations. It also summarizes the main rules that govern central government financial management, including the General Financial Rules of 1963, Delegation of Financial Powers Rules of 1978, and Central Government Account Rules of 1983. The purpose of financial management is identified as preventing errors, guarding against waste, and ensuring systemic financial checks are followed.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    58 views21 pages

    Guiding Principles For An Officer

    Uploaded by

    Mahesh Kumar
    The document outlines key principles and rules related to financial management for government officers. It discusses guidelines for financial propriety, expenditure limits, and adhering to financial regulations. It also summarizes the main rules that govern central government financial management, including the General Financial Rules of 1963, Delegation of Financial Powers Rules of 1978, and Central Government Account Rules of 1983. The purpose of financial management is identified as preventing errors, guarding against waste, and ensuring systemic financial checks are followed.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 21

    GUIDING PRINCIPLES FOR

    AN OFFICER

    High standards of financial propriety


    Financial Economy
    Observance of Financial Rules and
    Regulations
    Expenditure within limits of authorised
    grants
    1
    RULES AND REGULATIONS OF
    FINANCIAL MANAGEMENT

    GENERAL FINANCIAL RULES, 1963


    DELEGATION of FINANCIAL POWERS
    RULES, 1978
    CENTRAL GOVERNMENT ACCOUNT
    (RECEIPTS AND PAYMENTS) RULES,
    1983

    2
    PURPOSE OF FINANCIAL
    MANAGEMENT

    To prevent and detect errors and irregularities


    To guard against loss and wastage of public
    money and stores
    To apply prescribed systemic checks
    effectively

    3
    BUDGET - definition
    Oxford English Dictionary has defined Budget as
    a statement of probable revenue and
    expenditure for the ensuing year with
    financial proposals founded thereon annually
    submitted by the Exchequer for the approval
    of the House of Common.hence, any
    analogous statement, estimate or proposals

    4
    BUDGET - elements

    Budget comprises of three documents-


    a statement of the sums required for the due
    conduct of affairs during the period to which
    such estimate relates;
    an estimate of the probable income from
    revenue and loans on the basis of existing
    provisions of law regarding public dues and
    credit operations.
    a statement showing conditions of treasury in
    terms of the assets and liabilities.
    5
    BUDGETING

    Involves
    preparation of the estimates;
    collection and custody of funds;
    disbursement and control of expenditure,
    and
    recording of all the transactions whose
    legality and regularity are duly verified by
    the independent offices
    6
    ANNUAL FINANCIAL
    STATEMENT
    DEFINITION

    AUTHORITY Statement of Estimated


    Article 112 (1) of the Receipts and
    Constitution Expenditure
    Rule 45 of General of Central Government
    Financial Rules, 1963 of a Financial Year
    -also referred as
    BUDGET

    7
    Departmental Accounting
    System
    Introduced in 1976
    Applicable to all Central Civil Ministries/
    Departments and Union Territories

    Exceptions
    Defence, Postal/ Telecommunications
    Departments and Railways have their
    own departmental accounting system.

    8
    BROAD FEATURES

    Chief Accounting Authority Secretary of the


    Ministry/ Department
    C & AG provides directions to the Ministries
    and Departments
    Pay and Accounts Officer (PAO)
    Cheque-Drawing and Disbursing Officer
    (DDO)

    9
    TYPES OF CHEQUES

    Negotiable cheques
    Non-transferable cheques
    Government account cheques

    10
    Modes of Payments

    By Drafts Mail Transfer

    Legal requirement To Autonomous Bodies


    Pay and Allowances To Private Sector
    Private parties Undertakings
    To Grantee Institutions
    for payment of grant-in-
    aid

    11
    PROCEDURE for
    Payments
    Submission of bills by non cheque drawing officers
    Pre-check of bills
    Payments Form CAM 13
    Post-check objection memo
    Cancellation of sub-vouchers
    Consolidation of Accounts Compilation Sheet
    (CAM 33), Receipts (CAM 37), Disbursements
    (CAM 38) and Consolidated (CAM 39)

    12
    Provident Fund Account -
    Maintenance
    Allotment of Account Number Rule 4 of
    GFRs
    Nominations
    Advance / Withdrawals
    Transfer of account
    Annual Accounts
    Accounts for Group D staff

    13
    Relevant General Financial
    Rules
    Rule 62 & 63(1) Submission of Budget
    estimates by individual offices/
    Heads of Departments
    Plan and Non-Plan estimates
    Rule 45 r.w.r.54 & 62 to be given separately

    Financial management for the


    Rule 53

    months when budget is


    pending
    Communication of grants to
    Rule 60 the Departments

    14
    Budget preparation

    Parliament
    Office

    C
    Grants

    Ministry /
    Department

    Gr
    an t
    t Gran
    Plan

    Estimate Office
    budget A Office
    Non- Plan B

    15
    Relevant General Financial
    Rules
    Rule 70 - contd.
    Provision for

    Supplementary grant

    Rule 64, 69, 71 & 72 Application of the grant


    towards a given financial
    year

    Rule 48 & 59 Submission of estimates


    in the given forms

    16
    REVISED ESTIMATES
    aspects
    Due dates
    Budget Estimates
    Plan and Non-Plan Estimates
    Revised Estimates
    Final Estimates
    Communication of Budget Grant

    17
    CONTROL OF EXPENDITURE

    procedure and requirements


    Bill Passing cum-Expenditure Control Register : Bill-wise and
    Head-wise in Form GFR 9 [Rule 66(2)(i)]
    Monthly Statement to be maintained by the DDOs
    Broadsheet in GFR 10 to be maintained by the Controlling
    Officer
    Statement in GFR 11- by the Controlling Officer
    Complete Expenditure in GFR 12 to be shown by Head of the
    Department
    Quarterly returns
    Liability Register
    Appropriation Audit Register (CAM 62)

    18
    RECONCILIATION
    -procedure
    PAO to send figures of expenditure/ receipts
    booked for a month and progressive figures up to
    that month, from the DDO-wise Expenditure
    Control Register or Compilation Sheet to the
    DDOs
    DDO will send monthly statement (containing
    departmental figures, PAOs figures, differences, and details
    of adjustments pending with DDO/ PAO) showing
    progress of reconciliation to Head of Department
    Head of Department to furnish a Quarterly
    Certificate to the PAO certifying the correctness
    of the figures

    19
    FINANCIAL POWERS
    - relevant GFRs and DFPRs
    Defines -
    General powers Rule 34 GFRs & Rule 5
    DFPRs

    Head of Department the Rule 3(f) GFRs and


    Authority Schedule I to DFPRs
    Head of Office Rule 14 DFPRs
    Powers of subordinate Rule 13 DFPRs
    authorities
    Delegation of enhanced Rule 13(2) and 35 DFPRs,
    powers GID 1 to Rule 13 DFPRs.

    20
    FINANCIAL POWERS
    - relevant GFRs and
    DFPRs
    Authorisation of contd.-
    Rule 13(3) and
    subordinate officers 16DFPRs.
    Powers are to be Rule 89 GFRs and
    exercised subject to Rule 13 DFPRs
    availability of budget
    provisions
    Sanctions Explanation below
    Schedule V to
    DFPRs and GID 1,
    Rule 89, GFRs

    21

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