Successful Project Management
Justice, E-Government, & the Internet
June 28, 2000 Dallas, Texas
Lawrence P. Webster
Project:
A temporary endeavor undertaken
to create a unique product or
service.
Project Management:
The application of knowledge,
skills, tools, and techniques to
project objectives to meet
stakeholder needs and
expectations.
Knowledge Areas:
Scope Management
Time Management
Cost Management
Quality Management
Human Resources Management
Communications Management
Risk Management
Procurement Management
Integration Management
Disclaimers:
Substantive Differences
Size Differences
Components are Integrated
Over-simplified Examples
Project Management Context:
ProjectPhases and Life Cycle
Stakeholders
Leadership Skills
General Management Skills
Communications Skills
Project Phases and Life Cycle:
Divide Project into Phases
Better Management Control
Review Deliverables and Performance
Fast-tracking
Example of Project Phases:
Conceptual Design
Detailed Design
Coding and Testing
Training and Documentation
Deployment
Stakeholders:
Individuals and Organizations
Actively Involved in Project
Interests Affected by Project
Leadership Skills:
Vision and Strategy
Establishing Direction
Aligning People
Communicating
Negotiating
Motivating and Inspiring
Influencing Organizations
Overcoming Barriers to Change
General Management Skills:
Planning
Finance and Accounting
Personnel Administration
Technology
Organizational Development
Delegation
Team Building
Conflict Management
Solving Problems
Communications Skills:
Writing
Listening
Speaking
Presenting
Media Relations
Meeting Management
Scope Management:
Initiation
Scope Planning
Scope Definition
Scope Verification
Scope Change Control
Key Inputs, Tools &
Techniques, and Outputs:
Product Description
Project Charter
Scope Statement
Work Breakdown Structure (Microsoft
Project)
Formal Acceptance
Scope Management Plan
Time Management:
Activity Definition (Microsoft Project)
Activity Sequencing (Microsoft Project)
Activity Duration Estimating
Schedule Development
Schedule Control
Key Inputs, Tools &
Techniques, and Outputs:
ActivityList
Network Diagram
Project Schedule
Schedule Management Plan
Cost Management:
Resource Planning
Cost Estimating
Cost Budgeting
Cost Control
Key Inputs, Tools &
Techniques, and Outputs:
Resource Requirements
Cost Estimate
Cost Baseline or Spending Plan
(Microsoft Excel Documents)
Cost Management Plan
Quality Management:
Quality Planning
Quality Assurance
Quality Control
Key Inputs, Tools &
Techniques, and Outputs:
Quality Management Plan
Human Resource Management
Organizational Planning
Staff Acquisition
Team Development
Key Inputs, Tools &
Techniques, and Outputs:
Role Assignment Matrix (Microsoft
Word)
Staffing Management Plan
Organizational Chart
Project Team Directory
Communications Management:
Communications Planning
Information Distribution
Performance Reporting
Administrative Closure
Key Inputs, Tools &
Techniques, and Outputs:
Communications Management Plan
Project Records
Performance Reports
Change Requests
Project Archives
Formal Acceptance
Lessons Learned
Risk Management:
Risk Identification
Risk Quantification
Risk Response Development
Risk Response Control
Key Inputs, Tools &
Techniques, and Outputs:
RiskManagement Plan
Checklists
Contingency Plans
Reserves
Contractual Terms
Procurement Management:
Procurement Planning
Solicitation Planning
Solicitation
Source Selection
Contract Administration
Contract Close-out
Key Inputs, Tools &
Techniques, and Outputs:
Procurement Management Plan
Procurement Documents
Proposals
Contract
Contract File
Formal Acceptance and Closure
Integration Management:
Project Plan Development
Project Plan Execution
Overall Change Control
Key Inputs, Tools &
Techniques, and Outputs:
Project
Plan
Lessons Learned
Management Processes:
InitiatingProcesses
Planning Processes
Executing Processes
Controlling Processes
Closing Processes
Scope Activity
Planning Sequencing
Activity Schedule
Definition Development
Scope Duration
Definition Estimating
Cost
Budgeting
Resource
Planning
Plan
Cost
Development
Estimating
Quality Communications
Planning Planning
Risk Risk Response
Identification Quantification Development
Organizational Staff
Planning Acquisition
Procurement Solicitation
Planning Planning
For More Information:
Search Group, Incorporated
www.search.org
National Center for State Courts
www.ncsc.dni.us
Project Management Institute
www.pmi.org
International Standards Organization
www.iso.org
Software Engineering Institute
www.sei.cmu.edu
Center for Technology in Government
www.ctg.albany.edu
Successful Project Management
Or How to Ruin the Lives of Others
for Fun and Profit!
