DATA ARCHIVING IN

SAP BUSINESS WAREHOUSE

Ken Campbell
Performance, Data Management & Scalability
SAP AG

Prof. Dr. Detlev Steinbinder

PBS Software GmbH
 Agenda

Data Archiving in SAP BW

Archiving BW Structures

Retrieval Using PBS Archive Add-On

Access Archived Data from SAP R/3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 2

 Overview

SAP R/3 SAP BW

Standard ADK archiving Generated ADK archiving

objects delivered objects

Complete business objects InfoCube/ODS selections

Verify accomplished during Verification process required

delete process before delete allowed

Delete based on extracted Delete based on original

archive file metadata definitions

Reloads unnecessary Reloads into alternative

reporting from archive files reporting objects which can
using DRB, AS and ADK be combined with remaining
online information

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 3

 Technical Architecture: BW and ADK Integration

BW File External Storage

Database System Systems
InfoCubes Archiving Object

Data Objects

Optical Storage
System
Archive Files

HSM
System
ODS Object Archiving Object Storage
Data Objects System

Archive Files

SAP BW Archiving is built on ADK 3rd Party

Products
SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 4
 Agenda

Data Archiving in SAP BW

Archiving BW Structures

Retrieval Using PBS Archive Add-On

Access Archived Data from SAP R/3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 5

 BW Data Archiving Process

Select DataTarget Configure Archiving

to be archived process

Test Archiving
Configure and
process
generate Archive
object

Successfu
Archive Data
Yes l? No

Validate
Archive?
Delete Data
Yes

Move archive data to

No Storage subsystem
(optional)

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 6

 Architecture

activates BW Repository

generates

Archiving Object
Archive
DataManager

reads Administration
InfoCube Write (SARA)
deletes Schedules
Delete

ODS object Read Datamart

Verification
Extractor

ADK

File system, CMS, HSM

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 7

 BW Archiving Administration

Files
Archiving Object Metadata is
maintained at the DataTarget level.
Generated on DataTarget activation
Archiving Object name is generated
from DataTarget name
Administration and execution
Accessed via link from Admin
Workbench or transaction code
SARA
Maintain variants for archive
execution
InfoCubes ODS Object
Data Selection criteria, Archive
processing and scheduling options
Scheduling and monitoring of
1:1 Relationship archiving sessions
Management of archive runs

: Archiving
Object
Information systems/statistics
InfoCube

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 8

 BW Data Archiving: Data Deletion

Files Write to archive file and Data deletion

are separated

Archived data files are read for verification

Completeness
Accessibility
One step deletion if all session files are
verified (different in SAP R/3 archiving)
Using selection criteria of archiving
session
InfoCubes ODS Object Note: NOT the contents of the archive file
like R/3 archives
ODS Objects: Selective deletion from
Write job
Wn: Write to archive file n active table
Vn: Verify archive file n InfoCube: Selective deletion from fact
D: Selective deletion with table(s)
selection criteria of
W1 Delete archiving session
Optimized deletion strategies
job 1
Adjust or rebuild aggregates determined
V1
Delete
by data volume
W2 job 2 Note:
V2 DataTarget is locked for data loads until
data is deleted or the archive run is
invalidated

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 9

 Archiving BW Data

Demo

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 10

 Archiving BW Data Demo - 1

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 11

 Archiving BW Data Demo - 2

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 12

 Archiving BW Data Demo - 3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 13

 Archiving BW Data Demo - 4

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 14

 Archiving BW Data Demo - 5

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 15

 Archiving BW Data Demo - 6

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 16

 Archiving BW Data Demo - 7

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 17

 Archiving BW Data Demo - 8

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 18

 Archiving BW Data Demo - 9

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 19

 Archiving BW Data Demo - 10

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 20

 Archiving BW Data Demo - 11

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 21

 Archiving BW Data Demo - 12

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 22

 Archiving BW Data Demo - 13

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 23

 Archiving BW Data Demo - 14

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 24

 Archiving BW Data Demo - 15

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 25

 Archiving BW Data Demo - 16

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 26

 Considerations

Protection of archived data ranges against further changes

Ensure organizationally
ODS completed as of Release 3.0B

Process Chains
Integration of Archiving into Process Chains

No direct access to archive data from BW queries

Archive files are not integrated as InfoProviders
Archivelink not integrated with BW queries
Direct access requires archive indexes (AS)

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 27

 Extraction/Reloading

BW 3.x Extractors and Export

DataSources are Archive enabled
InfoCubes ODS Object InfoPackage is extended by the
option archive selection
Selection options for available
archive sessions and files
Update Rules Only full extraction supported
Archive files are scanned with the
InfoPackage selection criteria of the request
Reload to original DataTarget is
Export DataSource possible but not recommended
Reload Recommendation:
Extract to a copy of original
InfoCubes
DataTarget instead
Use MultiProvider to combine
remaining data with reloaded data

ODS Object Archive Files

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 28

 Agenda

Data Archiving in SAP BW

Archiving BW Structures

Retrieval Using PBS Archive Add-On

Access Archived Data from SAP R/3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 29

 Introduction

What is the PBS archive add on CBW?

CBW is a supplementary software solution which provides

comfortable and integrated BW queries to archived and database
InfoCube and ODS data without restoring the archive files into the
BW database.

CBW prerequisite is a successful SAP BW data archiving process.

CBW can be applied to all customer specific InfoCube and ODS

archive files (generic character).

CBW supports the compliance of legal and internal reporting

requirements for archived data (long retention periods).

CBW and SAP data archiving allow a significant reduction of the

BW database growth without loss of reporting opportunities
(significant cost savings).

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 30

 CBW Overview

Integrated Data Access with BW

SAP-BW 3.0a
Queries to Non-Archived and
Archived BW Data
Archive and Index Data are stored
in a File System or Archive Server
Connection to Archive Server via
ArchiveLink

Archive Server

File System

SAP PBS SAP PBS

BW Archive Index Archive Index
Files Files Files Files
Database (ADK) (ADK)
(ADK) (ADK)

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 31

 Architecture

Presentation Services
...

Meta Data Services

Analysis & Access Services
Meta Data
Administration Services

Modeling

Storage Services (Data Manager)

Aggregate
ODS BAPI
Manager
Monitor

Master ODS
Archiving InfoCube
Data Object Meta Data
Manager Manager
Manager Manager Manager
Scheduler

PBS
SAP Meta Data
ADK
Index ETL Services Repository
Generator

Archive PBS Index

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 32

 Architecture

Presentation Services
...

Meta Data Services

Analysis & Access Services
Meta Data
Administration Services

Modeling

Analytic Data Mining

Services Engine
Open Hub Bex OLAP
Service API BAPI
Monitor

OLAP Engine
Content
Information Provider Interface
Mgmt
Framework Physical IPs Virtual IPs Meta Data
Manager
Scheduler

PBS ADK Interface

Storage Services Meta Data

Content
Repository
Server ETL Services

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 33

 CBW Data Access Concept

Excel BEX Analyzer Excel WEB Web BEX Browser

BEX BEX

Read DB Only Read Archive Only

1 BW Query 2

Read DB and Archive

3

Virtual
Basic InfoCube/
MultiProvider InfoProvider
ODS Object
with Services

PBS Index Files PBS

BW Database ADK
BW Archive Files Interface

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 34

 CBW Live Demo

Demo

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 35

 CBW Live Demo - 1

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 36

 CBW Live Demo - 2

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 37

 CBW Live Demo - 3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 38

 CBW Live Demo - 4

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 39

 CBW Live Demo - 5

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 40

 CBW Live Demo - 6

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 41

 CBW Live Demo - 7

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 42

 CBW Live Demo - 8

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 43

 CBW Live Demo - 9

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 44

 CBW Live Demo - 10

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 45

 CBW Live Demo - 11

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 46

 CBW Live Demo - 12

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 47

 CBW Live Demo - 13

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 48

 Agenda

Data Archiving in SAP BW

Archiving BW Structures

Retrieval Using PBS Archive Add-On

Access Archived Data from SAP R/3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 49

 The AS Approach

Enhancement of BW Content Extractors in SAP R/3 systems to

include archive data files Note 643541
General recommendation: First, fill BW structures, then archive

Extraction Technique using the Archive Information System

Create Information Structure
Choose fields which are to be extracted
Determine table technical name after activation
Use Transaction RSO2 to create DataSource in R/3 system
Use Technical table name for Infostructure
Select/Hide Fields (e.g., Archivekey, Archiveofs)
Replicate DataSources in BW system and assign to InfoSource
Schedule the extraction via an InfoPackage within the BW system

Documentation
http://service.sap.com/data-archiving See News or Media Library
http://service.sap.com/bw See BW InfoIndexArchiving

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 50

 The AS Approach

Demo

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 51

 The AS Approach Demo - 1

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 52

 The AS Approach Demo - 2

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 53

 The AS Approach Demo - 3

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 54

 The AS Approach Demo - 4

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 55

 The AS Approach Demo - 5

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 56

 The AS Approach Demo - 6

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 57

 The AS Approach Demo - 7

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 58

 The AS Approach Demo - 8

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 59

 The AS Approach Demo - 9

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 60

 The AS Approach Demo - 10

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 61

 The AS Approach Demo - 11

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 62

 The AS Approach Demo - 12

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 63

 Summary

BW archiving is ADK-based as in SAP R/3, although there are

differences

BW archiving is an important topic in sizing and managing a BW

system

Flexible control for DB size and BW performance

Easy integration into existing archiving landscape

BW allows different retrieval technologies:

Reloading
Integrated query retrieval

Multiple solution provider

From small to large customer
From high retrieval requirements to low retrieval requirements

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 64

 Contacts

SAP AG

Georg Fischer g
[email protected]

Harold Campbell h
[email protected]

PBS Software GmbH

Detlev Steinbinder
[email protected]

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 65

 Thank you for attending!
Please remember to complete and return
your evaluation form following this session.

Session Code: 104

SAP AG 2003, Data Archiving in SAP Business Warehouse, H. Campbell - D. Steinbinder / 66