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Data Flow Design Edited Vi

The document outlines plans to develop a document tracking system for a government contract monitoring division to help enhance tracking of procurement documents, secure stored data, and update document statuses simultaneously. It describes the existing multi-step procurement and payment process, including document receiving, validation, delivery, inspection, and payment. Context and data flow diagrams are included to illustrate the existing and proposed systems for improved monitoring of contracts.

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Mark Anthony Raymundo
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36 views12 pages

Data Flow Design Edited Vi

The document outlines plans to develop a document tracking system for a government contract monitoring division to help enhance tracking of procurement documents, secure stored data, and update document statuses simultaneously. It describes the existing multi-step procurement and payment process, including document receiving, validation, delivery, inspection, and payment. Context and data flow diagrams are included to illustrate the existing and proposed systems for improved monitoring of contracts.

Uploaded by

Mark Anthony Raymundo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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DATA FLOW DESIGN

DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT


CONTRACT MONITORING DIVISION

PROJECT SUMMARY
The Project aims to develop a Document Tracking System for
the Procurement Service-Contract Monitoring Division. This
will help the PS-CMD to enhance the existing tracking
instrument, secure the data that they wanted to restore and
update the status of each documents simultaneously.

CONTEXT DIAGRAM 1 : PROCUREMENT


SERVICE

CONTEXT DIAGRAM 2: PROCUREMENT


SERVICE DIVISIONS

EXISTING PROCESS FLOW


Documents will be given by PPMD

Receiving of Documents (Purchase Order/Contract)


Responsible: Administrative Officer

EXISTING PROCESS FLOW


Assigning of Documents to responsible Procurement Officer

Responsible: Administrative Officer


Validation of documents if it complied with the standards
of the procurement contract
Send Purchase Order/Contract to the Supplier or
Contractor
Responsible: Procurement Officer

EXISTING PROCESS FLOW


Delivery of Supplies from the supplier
Responsible: Supply Officer
Prepare Necessary Documents for Inspection
Responsible: Procurement Officer
And Inspection Committee
Releasing of Items the end user
Responsible: Supply Unit

EXISTING PROCESS FLOW


Prepare Necessary Documents for Payment after
receiving the Approved Inspection Report
Responsible: Procurement Officer
The payment documents will be forwarded to Finance
Office

DATA FLOW DIAGRAM: CONTACT


MONITORING DIVISION (EXISTING)

DATA FLOW DIAGRAM: CONTACT


MONITORING DIVISION (PROPOSED)

NEXT STEPS

THANK YOU!

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