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Gmail

This document provides an introduction and overview of key features for using Gmail. It explains how to log in with your school username and password, set up a new password, and reset a forgotten password. It covers organizing emails with categories/tabs, creating labels and filters, sending emails with formatting and attachments, and replying to conversations. Additional sections describe signatures, out-of-office responses, themes, pictures, and tips like keyboard shortcuts.

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149 views46 pages

Gmail

This document provides an introduction and overview of key features for using Gmail. It explains how to log in with your school username and password, set up a new password, and reset a forgotten password. It covers organizing emails with categories/tabs, creating labels and filters, sending emails with formatting and attachments, and replying to conversations. Additional sections describe signatures, out-of-office responses, themes, pictures, and tips like keyboard shortcuts.

Uploaded by

api-322765530
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Introduction to Gmail

Open Chrome

Logging In
Your School Username
[email protected]
First time users
Ask for password
(case sensitive)

Create a New Password

Agree to terms of service


Change Password
Must be 8 characters
Choose a password you already use, this will make life
easier for you!

Forgot Your Password?


Go to wallingfordschools.org

Password Reset

Choose someone
and send them an
email asking them to
reset your password.

Valuable Resources can be found @


wallingfordschools.org

Links to Resources

Important

Ap
ps

bu
tto
n

1. If there is no Apps button on left side of


toolbar, you are not signed into chrome
2.
>Settings- choose sign in
3. Say yes to Link Data - This will allow you to
track History, Bookmarks, Pushed apps, etc
across all devices

Difference between how people


use Outlook vs. Gmail
- Outlook - deleted mail is in the trash and
can be retrieved unless the trash is
emptied.
- Gmail - deleted mail in the trash is
automatically deleted after 30 days.

Additional Information
- Use Archive to move mail out of your
Inbox for future access
- Use labels or search to find emails you
have archived
- Gmail has unlimited storage

How to Archive Mail


https://support.google.com/mail/answer/6576?hl=en

Archive individual messages


1.
2.
3.

Open Gmail.
Open the message (or select the checkbox next to it).
Click the Archive button.

Ar c
hive

How to Archive Mail Continued


https://support.google.com/mail/answer/6576?hl=en

Archive many or all messages at once


1.

Open Gmail.

2.

Find a group of messages you want to archive, such as all messages that match

your search criteria or all messages in a label.


3.

Select messages using the checkbox in the toolbar above your messages. This

will select all messages that are currently visible on the page.

Finding Archived Mail


https://support.google.com/mail/answer/6576?hl=en

All your archived messages can be found with Search or by looking in the
All Mail view. When someone responds to a message you've archived, the
conversation containing that message will reappear in your inbox.

Search:

The easiest way to find archived messages is to Search. If you're

having trouble finding the result you want, you can refine your search by
clicking the small arrow in the search box and entering your criteria in the
appropriate fields.

Finding Archived Mail Continued


https://support.google.com/mail/answer/6576?hl=en

Look in labels or All Mail


If you applied a custom label to a message, click your label on the left side of Gmail and look for your
message there. Any message you've archived can be found in All Mail, so if you cant find your
message in search or a custom label, follow these directions:
1.

Open Gmail.

2.

Hover over your label list on the left side of Gmail (under the

compose button).
3. Click More at the bottom of your label list (you may need to scroll down).

MORE

Finding Archived Mail Continued


https://support.google.com/mail/answer/6576?hl=en

4. Select All Mail.


1.

Al
lM

If you dont see All Mail under More ,

ai l

look for All Mail towards the top of your label list.
2.

Look through the pages of messages.

Move archived messages back to your inbox


1.

Find the message (see above).

2.

Open the message (or select the checkbox next to it).

3.

Click the Move to Inbox button in the toolbar.

Mail from Outlook


- mail from Outlook Inbox will be moved to
your Gmail Inbox
- Put the cursor over the word Inbox and
scroll down
- Outlook Inbox folders will appear
- they are labeled Inbox/ Name of folder

Mail from Outlook Continued...

Example: Inbox/data teams

Finding Mail
Option One:
Click on the label in the list in the column on
the left of your email.

Finding Mail Continued


Option Two:
use the search function at the top of your
mail
Search tool bar

Gmail Layout
When you select an email you have more options.
- select an email by clicking the check box, clicking an
email, or double-clicking to open
re
o
M
- click on More

Organizing Your Email with Categories


Configure your Inbox
Gear
>Configure Inbox
Select tabs you
want to enable
Do
n

t f
o

rge
t to

Sa
ve

Categories (tabs)
Primary, Social, Promotions, Updates,
Forums - sorts mail for you and leaves
important emails in Primary.

Categories (tabs) Continued

Categories (Tab)

Many people use only the first three

Train Your Email


- Send messages to different categories
(tabs)
- Right click on email and choose
Move to tab
- All tabs available
will appear

La
be
lB

- Open an email
- click label button

ut t
on

Create Your Own Labels

Create Your Own Labels Continued


- type label in the Label as box
OR
- Choose Create New
Create new

s
a
l
e
b
a
L

Use Filters to
Automatically label Mail
Gear>Setting>Filters>Create New Filter

3.
Fil
te

rs

1. Gear button
2.
S

et
tin

gs

r eat
4. C

i l t er
f
w
e
ean

Another way filters can


automatically label mail
Select an email, click More, choose Filter
messages like these
re
Mo

Filter messages like these

Benefits of Filters
- perform actions on emails automatically
- any time you receive an email from X,
apply label Y

Sending Email
Click on Compose (top left)

Compose

Formatting a Message
Click
(bottom left)
and a toolbar will appear.
You can change font size,
color, bold, italicize, etc.
Clic
k

on A

Adding Attachments, Images,


Links or Google Drive items
Attachments from
Office(ex. Word)
Google Drive
Pictures
Links

Tools

CC and Bcc
- Click CC or Bcc
(top right)
- use Bcc for group
emails

Autocomplete the recipient


- in the To box - start typing the last name
of the person you are sending an email to
- ****Pay attention to the person you are
sending an email to - Students have
email in the domain!

Replying to an email
gmail groups messages in Conversations by
subject heading (you should change the
subject heading when replying about other
subjects)

Replying to an email continued


A conversation is indicated by a number
next to the email and new messages in the
conversation are shown in bold
Number of messages in
conversation

Dont like Gmail conversations?


Turn Conversations View Off
Gear > Settings > Conversations View
1. Gear

Dont
forget to
save!!!!
2. Settings

3. Conversation view

Signatures
Follow first three steps for changing
Conversations.
Gear > Settings > General > Signature
t
Don to
t
e
g
r
fo
!!
!
!
e
sav

Insert Signature

Out-of-Office / Vacation Responder


Gear > Settings > General > Vacation
Responder
(scroll down to bottom)
t
n
o
D
o
et t
g
r
fo e!!!!
sav

Vacation Responder

Changing the theme

1. Click on the Gear

2. Click on Theme

Personalize with a Photo/Avatar


Gear > Settings > Change Picture
Change Picture

Tips and Tricks


- Turn on Send + Archive button - clears
email from your inbox after replying
Gear > Settings > Send and Archive

Unsend Feature
Unsend or edit an email that has a typo
Gear > Settings > General > Undo send

Enable Keyboard Shortcuts


Gear > Settings > General > Keyboard shortcuts
j to go to older messages
k to go to newer messages
e to go archive
shift + # to go to trash
/ to type in the search bar
a to reply all
r to reply individually

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