SAP HR AND HRM Interview

Questions and Answers

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1. What are Dynamic Actions? Give few

examples?
Dynamic actions when triggered by the system. They are
result of some personnel action. If changes are made
(personnel action) to the personnel data of an info type,
then has an effect on the data of a second info type, the
system automatically displays the info type. One of the
main purposes of the dynamic action (of the system) is to
have a consistent and coherent data. These actions are
started automatically by the system, unlike the Personnel
actions which you start by yourself. The best example is
when an action is carried out like hiring; it needs to
populate a set of info types. In the initial entry of details
in info type 0000 is personnel action. Then the system
automatically displays next info types- which are result of
dynamic action.

2. What is the difference between

Indian and US Payroll? Does each of
them have their own ITs and the
taxation differs?
Yes, since the Benefits which are more important
in US. In US unemployment tax will come.
Garnishments will come, Residence taxation, Work
tax and others.

3. What is the role of an administrator

in PA?
The role of an administrator is to restrict access to
Personnel administration based on PA/PSA.
Administrator can come across for Personnel
administration,Time management, and Payroll in
sap. Each administrator is responsible for each
individual activity. We can get the name of the
administrator in the pay slip so the employee for
any clarification we can meet the responsible
administrator (accessed through payslip).

4. What are employee attributes and

how are they classified?
The employee attributes are all the information
pertaining to that employee. They are typically
classified according to the HR structures to which
the employee belongs such as organization
structure, pay structure, and are stored in form of
well defined and related information called info
types.

5. What is Recruitment Cycle?

Its is the complete process of recruitment right
from identifying the vacancies displaying the
same, notifying them, inviting the applicants,
screening the applicants, interviewing them,
selecting them, and recruiting them and
appointing them(giving an organizational position
in the organization all these processes constitute
the recruitment cycles.

6. What is an Organizational
Management?
Organizational Management is a plan and
reporting structure of a company. OM is helpful to
depict the organizational plan and reporting
structures of a company, whereas organizational
plan is a blue print. The relationship in OM is two
way i.e. Top to Bottom and Bottom to Top.

7. How can Organization plan be

created?
The organizational plan can be created
through different modules. They are:
Organizing & Staffing
Simple Maintenance
Expert Mode
Graphical Structure

8. What is meant by authorization?

Authorizations are the transactions given to the
end users or the developers for only some areas
to work, info types, transaction codes, org units
and others depending on the requirement of the
client or the developing enterprise.

9. What is IT 41 used for? How to default IT

41?
Date Specifications (Info type 0041). The following
information is recorded in the Date Specifications info
type (0041). The Date type specifies the type of
information. A concrete Date type (specified by the
user) is used in a series of reports, for example to
evaluate an entry date that cannot be derived from the
organizational assignment history but which is stored in
the Date Specifications info type (0041). This info type
can be used in payroll as well as for the leave program.
The standard system contains twelve combinations of
Date type and Date. If the requirement is more than
twelve date specifications for an employee at the same
time, then the time constraint 3 is used.

10. What are the different software

packets available in market?
Few of the top /old ERPSs are Baan,JD Edwards
EnterpriseOne from Oracle,Maximo from
IBM,Microsoft Dynamics,PeopleSoft from
Oracle,mySAP from SAP,Ramco ERP from Ramco
Systems.

11. What are the different modules of

SAP?

SAP Modules are classified into 4 types

SAP Functional Modules
SAP Technical Modules
SAP New Dimensional Modules /SAP New Modules
SAP IS - Industries specific modules.

12. What are the different type of

projects?
There are 7 types of SAP HR projects
1. SAP Implementation Project.
2. SAP Support Project.
3. SAP Roll-Out Project.
4. SAP Enhancement Project.
5. SAP Up gradation Project.
6. SAP Migration Project.
7.SAP Acquisition/Merger Project.

13. What are the Roles And Responsibilities

Of Sap Hr Consultants?
1)Legacy Process Understanding.
2)Identifying the Gaps and Solution Design GAP

analysis & Solution Design

3) Requirement Gathering
4) Business blue print Preparation
5)Writing functional specifications
6)Configuration & customization
7) Testing
8) End user manual preparation and End user training
9)Go live cut over activities
10)Post Go live Support

14. What are theImportance of Info types in

SAP HR ?
Info types are used to store all relevant Hr data of

employees in an organization.
It is represented by a 4 digit number.Eg:0000,2001,1002
etc.
Info type is a collection of logical or business related
characteristics of an object. Info types are also called
information types to enter rational related information for an
employee.
For e.g. Personnel data (0002) info type have fields like
title, first name, middle , last name, birth date, language etc

15. What are theImportant info types in

SAPPersonnel Administration?
Important Personnel Administration Info types are
0000 Actions
0001 Organizational Assignment
0002 Personal Data
0003 Payroll Status
0005 Leave Entitlement
0006 Addresses
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details
0007 Planned Working Time
0008 Basic Pay
0009 Bank Details0014 Recur. Payments/Deds.
0015 Additional Payments

16. What are theImportantT Codes in

SAPPersonnel Administration?
PA10 - Personnel file
PA20 - Display HR Master Data
PA30 - Maintain HR Master Data
PA40 - Personnel Action
PA41 - Change Hiring Data
PA42 - Fast Data Entry for Events
PRMD - Maintain HR Master Data

17. What is Concurrent employment ?

Concurrent employment allows one Person to hold more
than one position in under a single company code.
Conditions for Concurrent Employment are
(i)An person has several personnel assignments with the
same organizational unit at the same time.
(ii) employees data is managed in the same SAP R/3
system for all personnel assignments.
Example :
Kimberly Mathew is a Consultant holds to two positions
(i) SAP HR consultant &
(ii) SAP FICO consultant at the same time under same
organizational unit SAP consulting North America".

18. What are the different type of Wage

Types? What are the characteristics of
wages?
Types of wage types
1) Primary wage type
2) Secondary/Technical wage type
3)Customer specific wage type
Wage type characteristics:
1) Amount
2) Number
3)Rate

19. What is time management status?

Time Management status is the link between time
management and payroll .The feature for time
management status is TMSTA.
Time Management status field is available in info type
0007 .
Values for the Time Management status are
0 - No time evaluation
1 - Time evaluation of actual times
2 - PDC time evaluation
7 - Time evaluation without payroll integration
8 - External services
9 - Time evaluation of planned times

20. Structures in SAP Human

Resources/HCM
There are three types of Human Resource
structure
1. Enterprise Structure
2. Personnel Structure
3.Organizational Structure

21. Reports in PA &

OMIntegration/Integration tools
1. RHINTE00 - To transfer data from PA to OM
2. RHINTE10 - To transfer OM data to PA tables
3. RHINTE20 - To determine whether the data
relevant for integration is available in both PA and
OM
4. RHINTE30 -To update IT0001 (org assignment)

22. What is the difference between a

job and a position?
Job is not concrete, it is is generic.(Eg: Manager,
Assistant Manager, Consultant).
Positions are related to persons .Position is
concrete and specific which are occupied by
Persons. (Eg: Manager Finance , Consultant SAP
HR).

23. What is an evaluation path?

An evaluation path describes a chain of
relationships that exists between individual
organizational objects in the organizational plan.
You can maintain evaluation paths on img ->
Personnel Management ->Organization
Management-> Basic Settings-> Maintain
Evaluation Paths .

24. How does any company use an

organizational plan?
The company organization structure and reporting
structure is represented through the organization
plan. The active plan version is the current plan
version and the other plan versions are
considered as various planning Stages. Used for
manpower planning. Normally plan version"01" is
always made the active plan version.

25. What are the three administrators ?

The three administrators are:
1.Personnel Administrator
2.Payroll Administrator
3.Time Administrator

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