Scribd
Upload
552 views22 pages

MS Excel

The document provides an overview of key concepts for using Microsoft Excel including how to create workbooks and worksheets, enter and edit data, use formulas and functions to calculate dates and values, create charts and pivot tables, and more.

Uploaded by

Karthikkumar Baskaran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
552 views22 pages

MS Excel

The document provides an overview of key concepts for using Microsoft Excel including how to create workbooks and worksheets, enter and edit data, use formulas and functions to calculate dates and values, create charts and pivot tables, and more.

Uploaded by

Karthikkumar Baskaran
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 22

IT for Business

Microsoft Office Excel Training

Create your first


workbook
When you start Excel, you open a file called a workbook.
Each new workbook comes with three worksheets, like
pages in a document.
You enter data into the worksheets.

The first workbook you open is called Book1 in the title bar
at the top of the window until you save it with your own title
You can add additional worksheets if you need more than
three
Its a good idea to rename the sheet tabs to make the
information on each sheet easier to identify.
2

Columns, Rows and cells


A cell is an intersection of a row and a column
Cells are where the data goes

Cell Reference
You can see the cell reference of the active cell by
looking in the Name Box in the upper-left corner.

Active Cell
The band at the top of the Excel 2007 window
is called the Ribbon.
Microsoft Office Button
3

The Ribbon
The Ribbon is made up of different tabs, each of
which is related to specific kinds of work that
people do in Excel.
You click the tabs at the top of the Ribbon to see
the different commands on each tab.
Commands on the Ribbon are organized in small
related groups.
For example, commands to work with the contents
of cells are grouped together in the Editing group,
and commands to work with cells themselves are
in the Cells group.
4

Enter data
You can use Excel to enter all sorts of
data, professional or personal.
You can use Excel to create budgets,
work with taxes, record student
grades or attendance, or list the
products you sell.
You can even log daily exercise, follow
your weight loss, or track the cost of
your house remodel. The possibilities
really are endless.
5

Sales Details

To enter todays date, press CTRL and the


semicolon
together
To enter the
current time, press CTRL and
SHIFT and the semicolon all at once.
6

Enter numbers
To enter fractions, leave a space
between the whole number and the
fraction.
For example, 1 1/8
To enter a fraction only, enter a zero
first, for example, 0 .
If you type (100) to indicate a negative
number by parentheses, Excel will
display the number as
-100.

Edit data
Double-click a cell to edit the data in
it.
Or, after clicking in the cell, edit the
data in the Formula Bar.
Format Cells
Remove Format
Home tab-> Editing group-> Clear
Formats

Insert a column or row


8

AutoComplete and
AutoFill
AutoComplete: Type a few letters in a
cell, and Excel can fill in the
remaining characters for you.
AutoFill: Type one or more entries in
an intended series, and then extend
the series.

Learn how to figure out dates


using formulas in Excel
How many workdays until vacation? Whats the finish
date for a project?
In this course, well show you how to use formulas to
find the number of days between dates.
Use formulas to find the number of days between
dates.
Determine the date that falls after a number of
workdays.
Find a date that falls after a number of years, months,
or days.
10

What dates mean to Excel

Theres a difference between what dates


mean to you and what they mean to Excel.
To you, 8/22/2010 is a month, day, and
year.
To Excel, 8/22/2010 is serial number
40412.
Dates are stored in Excel as serial numbers
starting with 1, which represents January 1,
1900. Thats when the Excel calendar starts.
11

What dates mean to


Excel
Each day after that adds one number to the
sequence. For example, January 2, 1900 is stored as
2.
That means if you type 8/22/2010, Excel stores the
date as 40412 or 40411 days from January 1,
1900.
To find the number of days between two dates, for
example, Excel subtracts one serial number from
another.

12

Calculate dates by using


formulas
Function

Used to find

NETWORKDAYS

Net number of workdays between two dates

WORKDAY

Date that falls a specified number of workdays after another


date

DATE

Date that falls a specified number of years, months, or days


after another

TODAY

Current date

1.How many days there are until


vacation.
2.Finding the number of workdays
(Monday through Friday)

13

Calculate dates by using


formulas
3. Imagine that you have approximately
80 workdays in which to complete a
project that begins on 12/31/2013, and
you need to find the project end date.
WORKDAY

4. Say that you have about 25 months


from 6/9/2011 to complete a project,
and you need to find the project end
date.

DATE
14

Calculate dates by using


formulas
Imagine that youve been given an
estimate of 1 year and 7 and a half
months (15 days) to finish a project,
and you need to find the project end
date.

DATE

15

Working with Formulas


Do math by typing simple formulas to add,
divide, multiply, and subtract.
Use cell references in formulas, so that
Excel can automatically update results
when values change or when you copy
formulas.
Relative Referencing
Absolute Referencing- add a $ symbol to
cell reference
16

Prewritten formulasFunctions
Examples:
to add up values SUM()
calculate averages AVERAGE()
find the smallest MIN() in a range of
values
or largest value MAX() in a range of
values

17

Three common error


display
#REF! A cell reference isnt valid.
Cells may have been deleted or
pasted over.
#NAME?
You may have
misspelled a function name or used
a name that Excel doesnt
recognize.
#### The column isnt wide
enough to display the contents of the
cell. To fix the problem, you can
increase column width, shrink the
contents to fit the column, or apply a
different number format.
18

Functions and Formulas


Concatenating Text
Separate Information in One
Column to Multiple Columns
Names of Cells and Ranges in
Excel
Calculate the outstanding
number days for each invoice.
If Functions and Conditional
Formatting
Lookup

19

Functions and Formulas

Subtotals
Filter
Freeze
Data Validation
What-if Analysis

20

CHARTS
Charts make data visual
With a chart, you can transform worksheet data
to show comparisons, patterns, and trends
1.Create a chart.
2.Look at chart data in different
ways.
3.Update chart data.
4.Add titles.
5.Change chart layouts.
6.Change the chart type.
21

Pivot Table Reports


Your worksheet has lots of data, but do you
know what those numbers mean? Does the
data answer your questions?
PivotTable reports offer a fast and powerful
way to analyze numerical data, look at the
same data in different ways, and answer
questions about it.
In this short course youll learn how
PivotTable reports work and find out how to
create one in Excel 2007.
22

You might also like