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EMP Lecture 1

1. This lecture introduces engineering project management, outlining key concepts like project definition, characteristics, and differences between projects and operations. 2. It describes project management as applying knowledge and skills to meet project requirements, and balancing competing demands. 3. Finally, it discusses the relationships between projects, programs, portfolios, and project management offices (PMOs), which centralize and coordinate project resources and management.

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Alauddin Khan
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82 views19 pages

EMP Lecture 1

1. This lecture introduces engineering project management, outlining key concepts like project definition, characteristics, and differences between projects and operations. 2. It describes project management as applying knowledge and skills to meet project requirements, and balancing competing demands. 3. Finally, it discusses the relationships between projects, programs, portfolios, and project management offices (PMOs), which centralize and coordinate project resources and management.

Uploaded by

Alauddin Khan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Course:

Engineering Project Management

LECTURE NO:1

Recommended Books:
Text Book:
A Guide to the Project Management Body of Knowledge Third
3rd Edition 2004 PMBOK PMI

Reference Book:

PMP Project Management Professional Study Guide by Joseph


Phillips

Objectives
Inform professionals in the art and science of directing and

coordinating human, equipment, material, and financial


resources to develop a project in a way that they could give
maximum attention to project details in the most cost- effective
way possible
Enhance the following attributes of the professionals:
Technical skills
Communication skills
Decision-making skills
Problem-solving skills
Interpersonal skills
Leadership skills

Definition
PROJECT:
A temporary endeavor(attempt) undertaken to create a unique
Product, service or result
Temporary: Project has definite beginning and definite ending.
Temporary doesnt mean the short in duration.
It does not apply to the product, service or result achieved

by the project.

Unique Product, services or Results


A project creates unique deliverables , which are products,

services, or results.
Project can create:
1.

2.

3.

A Product or artifact that is produced, is quantifiable, and


can be either an end item in itself or a component item.
A capability to perform a service, such as business functions
supporting production or distribution.
A result such as outcomes or documents. For example a
research project develops knowledge that can be used to
determine whether it is effective or not.

Contd
Note:

Uniqueness is an important characteristics of project


deliverables. For example, many thousands of office
buildings have been developed, but each individual
facility is unique different owner, different design,
different location, different contractor and so on.

Project characteristic
1.
2.

3.

4.

Temporary means that any project will have a start dates and an end
date (but it has nothing to do with short duration).
Projects differ from operations, because operations are continuous
and repeating (projects are temporary), and operations deliver the
same or almost the same results (project results are in contrast to
unique).
A temporary piece of work with a finite end date undertaken to create
a unique product or service. Projects bring form or function to ideas
or need.
Planning, execution and controlling of project is the primary field of
project management.

Progressive Elaboration

Progressive elaboration is a characteristic of projects that

accompanies the concepts of temporary and unique.


Progressive elaboration means developing in steps, and continuing

by increments.
For example, the project scope will be broadly described early in the

project and made more explicit and detailed as the project team
develop a better and more complete understanding of the objectives
and deliverables.

Project vs. Operational Work


Organizations performs work to achieve a set of objectives. Work

can be categorized as either project or operations


Sharing characteristics
Performed by people
Constrained by limited resources
Planned, executed and controlled
Differences

Operations are ongoing and repetitive while projects are


temporary and unique

Contd
The purpose of project is to attain the objectives and then

terminate.
Projects are different because the project concludes when its

specific objectives have been attained, while operation adopt new


set of objectives and work continues.
Projects are undertaken at all the levels of the organization and

they can involve a single person or many thousands. Their


duration ranges from a few weeks to several years.
Examples: new product, new design, building construction etc.

Project & Strategic Planning


Projects are authorized as a result of one or more

following strategic considerations

A market Demand (e.g. an oil company authorizes


a project to build a new refinery in response to
chronic gasoline shortages)

An organizational need (e.g. a training company


authorizes a project to create a new course in
order to increase its revenues)

Project & Strategic Planning


A customer request (e.g. an electric utility authorizes a project

to build a new substation to serve a new industrial park)


A technological advance (e.g. a software firm authorizes a new

project to develop a new generation of video games after the


introduction of new game playing equipment by electronics
firm)

A legal requirement (e.g. a paint manufactures authorizes a

project to establish guidelines for the handling of new toxic


material).

Project Management
So what is project Management?
It is application of knowledge, skills, tools and techniques to

project activities to meet project requirements.


It includes:

Identifying requirements
Establishing clear and achievable objectives
Balancing the competing demands for quality, scope, time
and cost
Adapting the specifications, plans and approach to the
different concerns and expectations of the various
stakeholders

Programs & Programs Management


A program is a group of related projects managed in

a coordinated way to obtain benefits and control not


available from managing them individually. E.g. A new
car model program, National Internship program,
construction program, etc.
Program management is a centralized, coordinated

management of a group of projects to achieve the


programs strategic objectives & benefits.

Portfolio and Portfolio management


A portfolio is a collection of projects or program and

other work that are grouped together to facilitate


effective management of that work to meet strategic
business objectives.
A customer request (e.g. an electric utility authorizes a

project to build a new substation to serve a new


industrial park)
Organizations manage portfolios on basis of

specific goals

PMO
Project Management Office

Also known as Program Office or Project


Office or Program Management Office.
PMO is an organizational unit to centralize and
coordinate the management of projects under its
domain.

PMO Key Features


shared and coordinated resources
Project Management methodology
Project policies, procedure, templates etc.
Centralized configuration management
Centralized repository & management of risks
Office of Operation & Management
Central coordination of Communication
Mentoring platform for Project Managers
Central monitoring of all projects
Coordination of overall project quality

PMO and PM differences


Pursue different objectives and driven by different

requirements
PM is responsible to deliver specific task while PMO is an
organization with specific mandates.
PM focuses on specified project objectives while PMO
manages major program scope changes
PM control assigned project resources while PMO optimized
use of shared organizational resources
PM manages scope, cost, time and quality while PMO
manages overall risk, overall opportunities and
interdependencies among projects
PM reports on project progress & other project specific
information while PMO provides consolidating reporting and
enterprise overview.

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