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BUS 404 Management Science

The document discusses a tender by the High Court of Punjab and Haryana to digitize over 20 crore pages of documents and index over 40 lakh cases. It outlines an implementation methodology including unbundling documents, barcoding, scanning, indexing, and storing. It provides details on required facilities, equipment, hardware, personnel, scheduling, and finances. The project aims to digitally archive court documents and make them searchable through indexing to improve access to justice.

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sonia_hun885443
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124 views40 pages

BUS 404 Management Science

The document discusses a tender by the High Court of Punjab and Haryana to digitize over 20 crore pages of documents and index over 40 lakh cases. It outlines an implementation methodology including unbundling documents, barcoding, scanning, indexing, and storing. It provides details on required facilities, equipment, hardware, personnel, scheduling, and finances. The project aims to digitally archive court documents and make them searchable through indexing to improve access to justice.

Uploaded by

sonia_hun885443
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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The High Court of Punjab & Haryana, Chandigarh

BUS 404 Management


Science
Agenda
Agenda Continued
The Tender

Tender Link
The High court of Punjab and Haryana http://haryana.gov.in/EOI_highcourt.pdf
Problem Statement
Implementation
Methodology Continued
Implementation
Methodology Continued
Implementation
Methodology
Unbundling and removal of
tags and pins
Towards Indexing
Unbundling and removal of
tags and pins
Estimated Quantity: 20,00,00,000
Bar-coding/Indexing
documents
Bar-coding/Indexing
documents
Estimated Quantity: 20,00,00,000
Sorting documents: for
scanning/ typing
Scanning/Digitizing
documents
Scanning/Digitizing
documents
Scanning/Digitizing
documents
Scanning/Digitizing
documents
Scanning/Digitizing
documents
Estimated Quantity: 20,00,00,000
Indexing of Cases(Level-
II)

Based on our interview with a High Court lawyer


Indexing of Cases(Level-
II)
 Evident from
statistics, NO
accurate
calculation can
be done to
identify the
varying length
of each case.

 The Level II of
indexing is
required on ‘per
case’ basis and
not ‘per page’
Indexing of Cases(Level-
II)
Estimated Quantity: 40,00,000 CASES
Storing
Operating Plan
Physical location

 Approximate of
12000 square
feet of ground
space.

 Minimum of 200
KVA of
dedicated
Premises of the High Court of Punjab and Haryana, Cha
power supply.

Facilities and Equipment

 Air-conditioned working environment



 Security controlled area with limited
access

 Approximate of 12000 square feet of
ground space.

 Minimum of 200 KVA of dedicated
power supply.
Hardware resources
required

# Type Quantity
1 Desktop Computers 38
2 XC Multi-functional paper collating machine 5
3 Kodak i800 Series Bulk Scanning machine 5
4 Air Cooling units (4tonne, for machine cooling only) 21
5 Licensed Operating System 38
6 Licensed Adobe Acrobat Professional 38
8 Scanner and Collating Supplies As per usage
Project Scheduling
A daily time-table of the
workflow
Task 8:00 9:00 AM10:00am 11:00 12:00 PM1:00 PM 2:00 PM 3:00 PM 4:00 PM 5:00 PM 6:00 PM Daily Output
AM AM
Bucketing Bucketing for 1 HOUR of Indexing (Needs 10 employees &10 buckets) Bucketing of pages
Pages:
Bucketing Bucketing for 1 HOUR of Indexing (Needs 10 employees & 10 buckets) 1,62,000 Time:
3+3+3 hours
Manpower: 10
Bucketing Bucketing for 1 HOUR of Indexing (Needs 10 employees & 10 buckets) FULL-TIME & 10
PART-TIME
Collating/ Indexing (Needs 20 employees) Collating &
Indexing Indexing of pages
Collating/ Indexing (Needs 20 employees) Pages:
Indexing 1,62,000 Time:
1+1+1 hour
Collating/ Indexing (Needs 20 employees)Manpower: 20
Indexing FULL-TIME
Compilatio Scanning Scanning &
n/Scanning Digitization
Scanning/ Scanning Pages: 1,62,000
Digitization Time: 1+1+1 hour
Manpower: 10
Scanning/ Scanning FULL-TIME & 10
Digitization PART-TIME
Time Statistics
Personnel
Identifying technical and
non-technical
work/employees
How many employees will
we have and in what
positions?
A snapshot of the
salaries/wages
# Type Annual Total Total Annual
1 Deputy Manager Salary
Rs. 3.6 Lac employees
1 Salary
Rs. 3.6 Lac
2 Department Rs. 2.4 Lac 2 Rs. 4.8 Lac
3 Supervisors
Maintenance head Rs. 1.2 Lac 1 Rs. 1.2 Lac
4 Bundling Staff Rs. 1.2 Lac 10FT&10PT Rs. 18 Lac
5 Inside Process Staff Rs. 1.6 Lac 20 Rs. 32 Lac
6 Scanning staff Rs. 1.8 Lac 10FT&10PT Rs. 27 Lac
7 Indexing Staff Rs. 1.2 Lac 28 Rs. 33.6 Lac
8 Maintenance staff Rs. 0.96 Lac 4 Rs. 3.84 Lac
Rs. 1 Crore
& 20 Lacs
Project future needs for
adding employees
Project future needs for
adding employees
 10 % of the total
employee
salary budget
will be
allocated as a
buffer for
adding
employees if
required.
Financial Resources
Answering the Problem
Statement
Thank you

A +

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