Office Automation

Chapter 1 Operating System Windows 2000

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Types of Windows
Windows 2000 uses two types of windows:

Program Window: A computer program is a set of

instructions that perform a specific task, such as word
processing (MS Word) or data management (MS Access).
Each time you open a program, Windows 2000 opens a
program window through which you enter commands for
the program. The more programs you start, the more
windows you open.
Document Window: A document is any information you
create with a program, such as a letter, spreadsheet, or
database file. When you open or create a document in a
program, you open a document window. Each document
window contains a single document and always appears
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in the program window's work area.

Starting Windows 2000

Windows 2000 automatically starts when you turn on
the computer.
Depending on the way your computer is set up, you
might be asked to enter your user name and
password.

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Identify the objects on the Windows

2000 desktop
When you start Windows 2000, the area displayed on
your screen is the Windows 2000 desktop.
The desktop is a workspace for projects and contains
the tools needed to manipulate those projects.
The desktop contains icons that represent the
resources on your computer.

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The Windows 2000 desktop

Icons represent objects

available on your computer.

The pointer moves when

you move your mouse.

The desktop area is your

workplace on the screen.

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The desktop taskbar

The tray contains
information about tasks
running in the
background.
The taskbar contains
information about running
programs and system
information.
The Start button gives access
to Windows functions,
programs and more.

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Using the mouse

You use the mouse to click objects, to select objects,
and to right-click objects.
You use the mouse to interact with objects on the
screen.
When you move the mouse on the mouse pad, the
pointer, which is shaped as an arrow, will move to
different objects on the screen.
You can change Windows setup options for righthanded or left-handed mouse operations.

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Clicking the mouse

Clicking is when you
press a mouse button
and immediately
release it.
Clicking sends a
signal to the computer
that you want to
perform an action on
the object you clicked.
You usually click an
object with the left
mouse button.

The Start
menu appears
when you
click the Start
button.

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Selecting with the mouse

Pointing and clicking with
the mouse is often used
to select an object.
The mouse can be used
to select text by clicking
and dragging over the
text.
Selected objects usually
appear highlighted, or a
button may appear to be
depressed.

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Right-clicking with the mouse

Left-clicking the
Start button
brings up the main
Start menu.

Right-clicking the
Start button brings
up a short-cut menu
with other options.

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Using the keyboard

Here are some tips of short cut menus when using keyboard
Short Cut Keyl

Desciption

Ctrl + A

Select All Objects

Ctrl + C

Copy

Ctrl + V

Paste

Ctrl + Z

Undo

Ctrl + X

Cut

Ctrl + P

Print

F1

Help

Print Screen

Copy Screen Page

Windows

Start Menu

Windows + E

Explore Computer

Windows + L

Log Off

Alt + F4

Close Program or Exit

Ctrl + Alt + Del

Task Manager

Alt + Tab

Switch Program
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Start Windows 2000 programs

using the Start menu
1. Click the Start button
to display the Start menu.
2. Point to the Programs
option to display the
programs menu.

3. Select the program

to run from the menu.

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Use the taskbar to switch between

programs and to close them
All open applications are represented by a button on
the taskbar.
The active programs button appears depressed
Inactive program buttons are not depressed
You can quickly switch between programs by clicking
the application's taskbar button.
You can close a program by right-clicking its icon on
the taskbar and then selecting Close on the shortcut
menu.
Customize the Quick Launch toolbar for applications
you use most frequently.
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Use taskbar buttons

A depressed button means
that the program is active.
The taskbar contains
buttons for active and
inactive programs.

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Right-clicking a taskbar
button opens a short-cut
menu from which you can
close the program.

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Use the Quick Launch toolbar

The Quick Launch toolbar can be
customized to include the applications
you run most frequently.

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An application in the Quick

Launch toolbar can be started by
clicking once on its icon.

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Use the Quick Launch toolbar

The Quick Launch toolbar can be
customized to include the applications
you run most frequently.

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An application in the Quick

Launch toolbar can be started by
clicking once on its icon.

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Identify and use the

controls in a window
A window is characterized by various controls that enable
you to manipulate the window and its contents.
Most windows contain the Close, Minimize, and Maximize
buttons.
You click the Minimize button to reduce it to a button on
the taskbar.
You click the Maximize button to enlarge a window to
fill the entire screen.
When a window is maximized, the Maximize button
changes to the Restore button. Click the Restore button to
return the window to its previous size.
The Sizing handle can be used to resize the window.

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Common window controls

The Close button.

The Minimize button.
The Maximize button.
The Window sizing handle.

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Use the minimize button

Click the minimize button.
The window is at
maximum size.

The window is reduced to

a button on the taskbar.

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Use the maximize button

Click the maximize button.

The window is
at restored size.

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The window is restored

to maximum size.

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Use the restore button

The window is reduced
to its normal size.

The window is at
maximum size.
Click the restore button.

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Use the close button

The application window
is closed and no longer
visible on taskbar.

An open window for

an active application.
Click the close button.

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Use Windows 2000 controls

The Windows 2000 interface is characterized by
standard components that you see and use in any
Windows-based program.
Windows application programs typically have a title
bar, menu bar, toolbar, status bar, and taskbar.
The menus on the menu bar and the buttons on the
toolbars will vary from program to program.

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Menus exist in nearly all

Windows application programs
Menus contain commands that you select to carry out
an action.
Selecting a menu command that's followed by an
ellipsis will cause a dialog box to open.
A dialog box will open when the computer needs
more instructions from you to carry out a
command.
Dialog boxes contain additional controls, such as
tabs, which categorize options within the dialog
box, list boxes, check boxes, and option buttons.
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Windows application drop down

menu

Clicking the
menu name
causes a drop
down menu
to appear.

Nearly all Windows applications have a

menu bar with similar options.

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Some menus lead to a dialog box

1. Click the View menu, then point to the Zoom option.

3. Clicking the
Custom option will
cause the Custom
Zoom dialog box
to open.
2. Another sub-menu appears.
Note the Custom option is
followed by ellipsis.

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Use Windows toolbars

Placing the pointer over a toolbar
button will display a ScreenTip.

Click a toolbar button to

perform that tools function.

The toolbar buttons function

also displays in the status bar.

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Using list boxes and scroll bars

Nearly all Windows applications use list boxes to
provide a list of options from which you can select.
A list box has a list arrow that can be clicked to
see a drop down list of choices.
Selecting a choice will close the drop down list and
display your selection in the text window.
Scroll bars can be used to navigate list boxes and
even application windows.

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Examples of list boxes and scroll

bars
List boxes showing the
currently selected choice.

Click the list box arrow to

display the drop down list.

The scroll bar can be used to

scroll through the list of options.

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Use other dialog box controls

Click a tab to view
its related controls.

Enter text directly

into the text box.

Click the up or down

arrow to change the count.

You can group controls using

option buttons and check boxes.

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Basic Multi tasking

The greatest advantage of windows is the ability to
have several programs and documents open at the
same time.
Having this capability to work quickly and efficiently
(by not having to exit a program when you want to
access information from another program).
Can quickly switch among programs to activate the
one you need to use.
For example, you can have a word processing
program, a database program, and an Internet
browser open at the same time.
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Use Windows 2000 online Help

system
Windows 2000 Help provides on-screen information
about programs.
To start the Help system, click the Start button and
then click the Help command on the Start menu.
You can also open Help by pressing the F1 key.
The Help window contains tabs to help find
information, including Contents and Index.

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Windows Help system Contents tab

Click the Contents tab to
see the Contents view.

The Contents view lists

Help topics as if they
were a book. Click on a
book to open it and see
the information for that
topic.

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Windows Help system Index tab

1. Click the Index tab
to see the Index view.
2. Enter a keyword or
phrase for a subject.
3. Choose a topic from the
displayed list of topics.
4. Read the information
in the right-hand pane.

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Shutting down Windows 2000

It is important to shut down Windows 2000 before
you turn off your computer.
If you turn off your computer without correctly
shutting down, you might lose data and damage
your files.
To shut down Windows 2000:
Click the Start button on the taskbar to display the
Start menu and then click the Shut Down menu
option.
Click the list arrow to select your shut down
method, and then click the OK button.
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The Shut Down Windows dialog box

Click the list arrow

and select your shut
down option.

Click the OK button

to begin the shut
down process.

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