Scribd
Upload
94 views32 pages

Word 01

This document provides an overview of creating and formatting documents in Microsoft Word. It outlines the four main steps to creating a professional document: planning, creating and editing, formatting, and printing or distributing. It then details how to set up the Word window, open a new document, select layout and view settings, enter and format text, save a document, scroll and navigate text, check for errors and use spelling/grammar tools, adjust paragraph and line spacing, preview and print a document, and create an envelope. The tutorial aims to teach basic Word functions and workflow.

Uploaded by

Balu C Shekar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
94 views32 pages

Word 01

This document provides an overview of creating and formatting documents in Microsoft Word. It outlines the four main steps to creating a professional document: planning, creating and editing, formatting, and printing or distributing. It then details how to set up the Word window, open a new document, select layout and view settings, enter and format text, save a document, scroll and navigate text, check for errors and use spelling/grammar tools, adjust paragraph and line spacing, preview and print a document, and create an envelope. The tutorial aims to teach basic Word functions and workflow.

Uploaded by

Balu C Shekar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
You are on page 1/ 32

Word Tutorial 1

Creating a
Document

COMPREHENSIVE

Objectives

XP

Plan a document
Identify the components of the Word
window
Set up the Word window
Create a new document

New Perspectives on Microsoft Office Word 2007

Objectives

XP

Scroll a document and move the


insertion point
Correct errors and undo and redo
changes
Enter the date with AutoComplete
Change a documents line and
paragraph spacing
Save, preview, and print a document
Create an envelope
New Perspectives on Microsoft Office Word 2007

Four Steps to a Professional


Document

XP

Microsoft Office Word 2007 (or


simply Word) is a popular wordprocessing program
The most efficient way to produce a
document is to follow these four steps:
Planning
Creating and editing
Formatting
Printing or distributing online.
New Perspectives on Microsoft Office Word 2007

Four Steps to a Professional


Document

New Perspectives on Microsoft Office Word 2007

XP

Exploring the Word Window

New Perspectives on Microsoft Office Word 2007

XP

Exploring the Word Window

New Perspectives on Microsoft Office Word 2007

XP

Opening a New Document

XP

Click the Office Button in the upperleft corner of the Word window and
view the menu of commands that
opens
Click New
Verify that the Blank document
option is selected (that is, highlighted
in orange), and then click the Create
button at the bottom of the dialog box
New Perspectives on Microsoft Office Word 2007

Opening a New Document

New Perspectives on Microsoft Office Word 2007

XP

Selecting Print Layout View

XP

You can use the View buttons in the


lower-right corner of the Word window
to change the way your document is
displayed

New Perspectives on Microsoft Office Word 2007

10

Displaying the Rulers

XP

Click the View tab


In the Show/Hide group, click the Ruler
check box to display a checkmark

New Perspectives on Microsoft Office Word 2007

11

Displaying Nonprinting
Characters

XP

Nonprinting characters are symbols


that appear on the screen but are not
visible on the printed page
In the Paragraph group on the Home
tab, click the Show/Hide button

New Perspectives on Microsoft Office Word 2007

12

Checking the Font and Font


Size

XP

The term font refers to the shape of


the characters in a document
Font size refers to the size of the
characters

New Perspectives on Microsoft Office Word 2007

13

Checking the Zoom Setting

XP

Zoom level controls the documents


on-screen magnification
Setting the Zoom level to Page Width
shows the entire width of the document
on your screen

New Perspectives on Microsoft Office Word 2007

14

Saving a Document for the First


Time

XP

Click the Save button on the Quick


Access Toolbar
Type a name in the File name text box
Click the Save in list arrow, and then
select the location where you want to
save the file
Click the Save button at the bottom of
the Save As Dialog box

New Perspectives on Microsoft Office Word 2007

15

Saving a Document for the First


Time

New Perspectives on Microsoft Office Word 2007

XP

16

Scrolling a Document

New Perspectives on Microsoft Office Word 2007

XP

17

Moving the Insertion Point


Around a Document

XP

To change the location in the document


when you type, you need to move the
insertion point

New Perspectives on Microsoft Office Word 2007

18

Using the Undo and Redo


Commands

XP

To undo (or reverse) the last thing you


did in a document, you can click the
Undo button on the Quick Access
Toolbar
If you want to restore your original
change, the Redo button reverses the
action of the Undo button (or redoes
the undo)

New Perspectives on Microsoft Office Word 2007

19

Correcting Errors

XP

If you notice a typing error as soon as you


make it, you can press the Backspace key
AutoCorrect automatically corrects common
typing errors, such as typing adn for and
Words spelling checker continually checks
your document against Words built-in
dictionary
Before you can practice using AutoCorrect
and the spelling checker, you need to verify
that you have the correct settings in the Word
Options dialog box
New Perspectives on Microsoft Office Word 2007

20

Correcting Errors

New Perspectives on Microsoft Office Word 2007

XP

21

Correcting Spelling Errors

New Perspectives on Microsoft Office Word 2007

XP

22

Inserting a Date with


AutoComplete

XP

Words AutoComplete feature


automatically inserts dates and other
regularly used items for you

New Perspectives on Microsoft Office Word 2007

23

Understanding Line
and Paragraph Spacing

XP

Line spacing determines the amount


of space between lines of text within a
paragraph
Paragraph spacing determines the
amount of space before and after a
paragraph
Paragraph spacing is measured in
points
A point is approximately 172 of an inch
New Perspectives on Microsoft Office Word 2007

24

Understanding Line
and Paragraph Spacing

New Perspectives on Microsoft Office Word 2007

XP

25

XP
Selecting Parts of a
Document
With the mouse you can quickly select

a line or paragraph by clicking the


selection bar

New Perspectives on Microsoft Office Word 2007

26

Adjusting Paragraph and Line


Spacing

XP

The quickest method to adjust


paragraph and line spacing is to click
the Line spacing button in the
Paragraph group on the Home tab

New Perspectives on Microsoft Office Word 2007

27

Previewing and Printing a


Document

XP

To avoid wasting paper and time, you


should first display your document in
the Print Preview window
Click the Office Button , point to
Print, and then click Print Preview
To print your document, click the Office
Button , and then click Print
Verify settings in the Print dialog box, and
then click the OK button
New Perspectives on Microsoft Office Word 2007

28

Previewing and Printing a


Document

New Perspectives on Microsoft Office Word 2007

XP

29

Creating an Envelope

XP

Creating an envelope is a simple process


because Word automatically uses the inside
address from the letter as the address on the
envelope
Click the Mailings tab on the Ribbon
In the Create group, click the Envelopes button to
open the Envelopes and Labels dialog box
Verify that the Delivery address box contains the
correct address. If necessary, type a new address
or edit the existing one
If necessary, type a return address. If you are
using preprinted stationery that already includes
a return address, click the Omit check box to
insert a check mark
New Perspectives on Microsoft Office Word 2007

30

Creating an Envelope

XP

To print the envelope immediately, insert


an envelope in your printer, and then click
the Print button
To store the envelope along with the rest
of the document, click the Add to
Document button
To print the envelope after you have added
it to the document, insert an envelope in
your printer, open the Print dialog box, and
print the page containing the envelope
New Perspectives on Microsoft Office Word 2007

31

Creating an Envelope

New Perspectives on Microsoft Office Word 2007

XP

32

You might also like