Storing Organizational Information - Databases

Chapter 7
Storing
Organizational
Information Databases
Learning Outcomes
7.1
Define the fundamental
concepts of
the relational database model
7.2 Evaluate the advantages of the
relational database model
7.3 Compare relational integrity
constraints and business-critical
integrity constraints
Learning Outcomes
7.4
Describe the benefits of a data
driven
Web site
7.5 Describe the two primary
methods
for integrating information across
multiple databases
Relational Database
Fundamentals
Information is everywhere in an
organization
Information is stored in databases
Database maintains information about
various types of objects (inventory), events
(transactions), people (employees), and
places (warehouses)
Relational Database
Fundamentals
Database models include:
Hierarchical database model information
is organized into a tree-like structure (using
parent/child relationships) in such a way that it
cannot have too many relationships
Network database model a flexible way of
representing objects and their relationships
Relational database model stores
information in the form of logically related twodimensional tables
Hierarchical Structure
Network Structure
Relational Structure
Entities and Attributes

Entity a person, place, thing, transaction,
or event about which information is stored
The rows in each table contain the entities
In Figure 7.1 CUSTOMER includes Daves Sub
Shop and Pizza Palace entities
Attributes (fields, columns)

characteristics or properties of an entity
class
The columns in each table contain the attributes
In Figure 7.1 attributes for CUSTOMER include
Customer ID, Customer Name, Contact Name
Keys and Relationships

Primary keys and foreign keys
identify the various entity classes
(tables) in the database
Primary key a field (or group of fields)
that uniquely identifies a given entity in a
table
Foreign key a primary key of one table
that appears an attribute in another table
and acts to provide a logical relationship
among the two tables
Keys and Relationships

Potential relational database for Coca-Cola
Relational Database
Advantages
Database advantages from a
business perspective include
Increased flexibility
Increased scalability and performance
Reduced information redundancy
Increased information integrity (quality)
Increased information security
Increased Flexibility
A well-designed database should:
Handle changes quickly and easily
Provide users with different views
Have only one physical view
Physical view deals with the physical storage
of information on a storage device eg hard disk
Have multiple logical views

Logical view focuses on how users logically
access information
Eg: a mail-order buss- 2 people view diff

format (logical views) but same physical
view
Increased Scalability and Performance
A database must scale to meet

increased demand, while
maintaining acceptable performance
levels
Scalability refers to how well a system
can adapt to increased demands
Performance measures how quickly a
system performs a certain process or
transaction
Reduced Information
Redundancy
Databases reduce information
redundancy
Redundancy the duplication of
information or storing the same information
in multiple places
Inconsistency is one of the primary

problems with redundant informationdifficult to decide which is most current and most
accurate
Increase Information Integrity (Quality)
Information integrity measures

the quality of information
Integrity constraint rules that help
ensure the quality of information
Relational integrity constraint-rule that
enforces basic and fundamental information-based
constraints
Eg. Users cannot create an order for a
nonexistent customer, provide a markup
percentage that was negative etc
Business-critical integrity
constraint -rule that enforce business rules
vital to an organizations success and often
require more insight and knowledge than
relational integrity constraints
Eg. Product returns are not accepted for fresh
product 15 days after purchase,
Increased Information
Security
Information is an organizational asset and
must be protected
Databases offer several security features
including:
Password provides authentication of the
user
Access level determines who has access to
the different types of information
Access control determines types of user
access, such as read-only access
Database Management Systems

Database management systems (DBMS)
software through which users and
application programs interact with a database
DATA-DRIVEN WEB SITES

Data-driven Web sites an interactive Web
site kept constantly updated and relevant to
the needs of its customers through the use of
a database
Data-Driven Web Site Business

Advantages
Development:
Allows the Web site owner to make

changes any timeall without having to rely on a developer
or knowing HTML programming. A well-structured, datadriven Web site enables updating with little or no training.
Content management:
A static Web site

requires a programmer to make updates. This adds an
unnecessary layer between the business and its Web
content, which can lead to misunderstandings and slow
turnarounds for desired changes.
Future expandability:
Having a data-driven Web

site enables the site to grow faster than would be possible
with a static site. Changing the layout, displays, and
functionality of the site (adding more features and sections)
is easier with a data-driven solution.
Minimizing human error:
Even the most competent

programmer charged with the task of maintaining many pages will
overlook things and make mistakes. This will lead to bugs and
inconsistencies that can be time consuming and expensive to track
down and fix. Unfortunately, users who come across these bugs will
likely become irritated and may leave the site. A well-designed, datadriven Web site will have error trapping mechanisms to ensure that
required information is filled out correctly and that content is entered
and displayed in its correct format.
Cutting production and update costs:
A datadriven Web site can be updated and published by any competent

data entry or administrative person. In addition to being convenient
and more affordable, changes and updates will take a fraction of the
time that they would with a static site. While training a competent
programmer can take months or even years, training a data entry
person can be done in 30 to 60 minutes.
More efficient:
By their very nature, computers are excellent

at keeping volumes of information intact. With a data-driven solution,
the system keeps track of the templates, so users do not have to.
Global changes to layout, navigation, or site structure would need to
be programmed only once, in one place, and the site itself will take
care of propagating those changes to the appropriate pages and areas.
A data-driven infrastructure will improve the reliability and stability of a
Web site, while greatly reducing the chance of breaking some part of
the site when adding new areas.
Improved Stability:
Any programmer who has to update a

Web site from static templates must be very organized to keep track
of all the source files. If a programmer leaves unexpectedly, it could
involve re-creating existing work if those source files cannot be found.
Plus, if there were any changes to the templates, the new programmer
must be careful to use only the latest version. With a data-driven Web
site, there is peace of mind, knowing the content is never losteven if
your programmer is.
Data-Driven Business Intelligence

BI in a data-driven Web site
Integrating Information
among Multiple Databases
Integration allows separate
systems to communicate directly
with each other
Forward integration takes information
entered into a given system and sends it

automatically to all downstream systems
and processes
Backward integration takes information
entered into a given system and sends it
automatically to all upstream systems and
processes
Forward integration
Backward integration
Building a central repository
specifically for integrated information
Without integration, an organization

will:
Spend considerable time entering the
same info in multiple system
Suffer from the low quality and
inconsistency typically embedded in
redundant info.

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Chapter 7

Entities and Attributes

Attributes (fields, columns)

Keys and Relationships

Keys and Relationships

Have multiple logical views

Eg: a mail-order buss- 2 people view diff

Increased Scalability and Performance

A database must scale to meet

Inconsistency is one of the primary

Increase Information Integrity (Quality)

Information integrity measures

Database Management Systems

DATA-DRIVEN WEB SITES

Data-Driven Web Site Business

Allows the Web site owner to make

A static Web site

Having a data-driven Web

Minimizing human error:

Even the most competent

Cutting production and update costs:

A datadriven Web site can be updated and published by any competent

By their very nature, computers are excellent

Any programmer who has to update a

Data-Driven Business Intelligence

entered into a given system and sends it

Without integration, an organization

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