Converting Hand Times

For track events - convert times to next higher

1/10th of a second

Time on watch =
Reported time is
Time on watch =
Reported time is

10.43
10.5
10.50
10.5

For races not fully on the track, convert times

to next highest second, e.g.marathon:
Time on watch =
Reported time is

3:29:45.12
3:29:46

Presentation Components
Planning and
Analysis

Content
Message
Supporting
Points

Visuals

Practice &
Do It!

Managing Your Time

Slide to time ratio = 3 minutes each

Check points (agenda and clock)
Coordinate with other presenters
Rehearse for time sense
Determine timing of questions
Leave time for questions/discussion
When less time is available

Handouts and Speakers Notes

T he

MESSENGER

Y o u r C o m p a n y N a m e G o e s H e re

S p r in g 2 0 0 1

BB rr ee aa kk iinn gg NN ee ww GG rr oo uu nn dd !!
fh jr u tu tfh j gfh jfg jfgu jfg jh
u r tu j d j h f jh f jh f d h fj fj ty j y jj
y y tj fj h f y x jx r t x d t h
x d gh xfgh x fgh gfx j x fgh j
t gh z td g h t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g jh gjh g c j yfh jh jh v jh v j h
jh v j h jh gjh h gj h jc h v j g f j
c h j c h jh jh jy h gjh n jh h gjh
gjh jh g c h jh vb jj h vjh vj v h
h v j h jh h jc h jh v j h j f gj fg j
h h v j h jh jc h j h jh jh

fh jr u tu tfh jg fh jfgjfg u j fg jh
u r tu jd jh f jh fjh fd h fjfjty jyjj
y y tjfjh f y x jx r t x d th
x d gh x fgh x fgh gf x j x f gh j
tg h z td gh t th x td h yz d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g jh gjh gc j y fh jh jh v jh v jh
jh v jh jh gjh h gj h jch vj gfj
c h j c h jh jh jy h gj h n jh h gjh
g jh jh g c h j h v b j j h v jh vj v h
h v j h jh h jc h jh v j h j fgj fgj
h h v j h jh jc h j h j h jh
h cj jj xd xh d x h g x gf xgfx j
n jb k k h gc
fh jr u tu tfh jg fh jfgjfg u j fg jh
u r tu jd jh f jh fjh fd h fjfjty jyjj
y y tjfjh f y x jx r t x d th
x d gh x fgh x fgh gf x j x f gh j
tg h z td gh t th x td h yz d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g jh gjh gc j y fh jh jh v jh v jh
jh v jh jh gjh h gj h jch vj gfj
c h j c h jh jh jy h gj h n jh h gjh
g jh jh g c h j h v b j j h v jh vj v h
h v j h jh h jc h jh v j h j fgj fgj
h h v j h jh jc h j h j h jh
h cj jj xd xh d x h g x gf xgfx j
n jb k k h gc

INSIDE
INSIDE
T h is i s a H e a d l in e 2 ,
page 2
A n o th e r H e a d li n e 2 ,
page 2
T h is i s a H e a d l in e 3 ,
page 2
A n o th e r H e a d li n e 3 ,
page 3
T h is i s a H e a d l in e 4 ,
page 4
A n o th e r H e a d li n e 4 ,
page 4

Handouts

Notes sheet during, slide handouts after

Assume 25% more than size of group
Place in front of room
T he
MMESSENGER
ESSENGER
Distribute at one time
Options:

Y o u r C o m p a n y N a m e G o e s H e re

S p r in g 2 0 0 1

BB rr ee aa kk iinn gg NN ee ww GG rr oo uu nn dd !!

Put on CD
Post on web site
Use Handouts Master
Transfer to MS Word

fh jr u tu tfh jgfh jfg jfg u jfg jh

u r t u j d jh f j h f jh fd h f j fj ty jy jj
yytj fj h fy x jx r t x d th
x d gh xfgh x fgh gfx j xfgh j
tgh z td gh t th x td h yz d h
x yj k c gh k k k h g j lu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g j h g j h g c j y f h jh j h v j h v j h
jh v jh jh g jh h g j h jc h v j g fj
c h j c h jh jh jy h gj h n j h h gj h
gj h jh g c h j h v b jj h v jh vj v h
h v j h jh h jch jh v j h j f gj fgj
h h v j h jh jc h j h jh jh

fh jr u tu tfh jg fh jfgj fgu j fg jh

u r t u j d j h f j h f j h f d h fj f j ty j y jj
y y tj f j h f y x j x r t x d t h
x d gh x f gh x f gh gfx j x f gh j
t g h z t d g h t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h gjh gjh gc j y fh jh jh v jh v jh
jh v jh jh gjh h g j h jc h vj gf j
c h j c h jh j h j y h gj h n jh h gjh
g jh jh g c h j h v b jj h v jh v j vh
h vj h jh h jch jh v j h j fgj fgj
h h v j h j h jc h j h j h jh
h c j jj xd x h d x h g x gf xgfx j
n jb k k h g c
fh jr u tu tfh jg fh jfgj fgu j fg jh
u r t u j d j h f j h f j h f d h fj f j ty j y jj
y y tj f j h f y x j x r t x d t h
x d gh x f gh x f gh gfx j x f gh j
t g h z t d g h t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h gjh gjh gc j y fh jh jh v jh v jh
jh v jh jh gjh h g j h jc h vj gf j
c h j c h jh j h j y h gj h n jh h gjh
g jh jh g c h j h v b jj h v jh v j vh
h vj h jh h jch jh v j h j fgj fgj
h h v j h j h jc h j h j h jh
h c j jj xd x h d x h g x gf xgfx j
n jb k k h gc

INSIDE
INSIDE
T h is i s a H e a d l in e 2 ,
page 2
A n o th e r H e a d l in e 2 ,
page 2
T h is i s a H e a d l in e 3 ,
page 2
A n o th e r H e a d l in e 3 ,
page 3
T h is i s a H e a d l in e 4 ,
page 4
A n o th e r H e a d l in e 4 ,
page 4

Handouts
Options:
Use Handouts Master
Put on CD
Post on web site
Transfer to MS Word

T he

MESSENGER
M ESSENGER

Y o u r C o m p a n y N a m e G o e s H e re

S p r in g 2 0 0 1

BB rr ee aa kk iinn gg NN ee ww GG rr oo uu nn dd !!
f h jr u tu tfh jgf h jfg jfgu jfg jh
u r tu jd jh fjh f jh f d h fjfjtyjy jj
yy tjfjh fy x jx r t x d th
x d gh x fgh x fgh gfx j xfgh j
tg h z td gh t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g jh gj h g c j y f h jh j h v j h v jh
jh vjh jh gjh h gj h jch vj gfj
c h j c h jh jh jy h gjh n jh h gjh
gjh jh g ch jh vb jj h vjh vj vh
h v j h jh h jc h jh v j h j f gj fg j
h h v j h jh jc h j h j h jh

Word
Advantage = formatting options
Disadvantage = file size

fh jr u tu t fh j g fh j fg jfg u j fgjh
u r t u jd j h f j h f jh f d h fjf jty j y jj
y ytj fj h f yx jx r t x d th
x d gh xf gh x f gh gf x j x f gh j
tgh z td g h t th x td h yz d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc c h g h g c h gc h g
k h gj h gj gh k j h k j
h gjh gjh gcj yfh jh jh v jh vjh
jh v jh j h g jh h g j h jc h v j g f j
c h j c h jh jh jy h gjh n jh h gjh
g jh jh g c h jh v b j j h v jh vj v h
h v j h jh h jch jh v j h j f gj f gj
h h v j h jh jch j h jh jh
h cj jj x d x h d x h g x gf x gfx j
n jb k k h gc
fh jr u tu t fh j g fh j fg jfg u j fgjh
u r t u jd j h f j h f jh f d h fjf jty j y jj
y ytj fj h f yx jx r t x d th
x d gh xf gh x f gh gf x j x f gh j
tgh z td g h t th x td h yz d h
x yjk cgh k k k h g jlu k g fk fk
jgk g k h gc c h g h g c h gc h g
k h gj h gj gh k j h k j
h gjh gjh gcj yfh jh jh v jh vjh
jh v jh j h g jh h g j h jc h v j g f j
c h j c h jh jh jy h gjh n jh h gjh
g jh jh g c h jh v b j j h v jh vj v h
h v j h jh h jch jh v j h j f gj f gj
h h v j h jh jch j h jh jh
h cj jj x d x h d x h g x gf x gfx j
n jb k k h gc

INSIDE
INSIDE
T h is is a H e a d lin e 2 ,
page 2
A n o th e r H e a d l i n e 2 ,
page 2
T h is is a H e a d lin e 3 ,
page 2
A n o th e r H e a d l i n e 3 ,
page 3
T h is is a H e a d lin e 4 ,
page 4
A n o th e r H e a d l i n e 4 ,
page 4

Handouts
Options for Handouts in PowerPoint
9 slides per page only for speaker
6 slides same as 3 with notes
Complex content = 2 per page
For dark graphics print pure black
and white rather than grayscale
Consider bright white paper

T he

MESSENGER
M ESSENGER

Y o u r C o m p a n y N a m e G o e s H e re

S p rin g 2 0 0 1

BB rr ee aa kk iinn gg NN ee ww GG rr oo uu nn dd !!
f h jr u t u t f h j gf h j f g j f g u j f g j h
u r t u j d j h f j h f j h f d h f j f j ty j y jj
y y t j f j h f y x jx r t x d th
x d gh x fgh x fgh gfx j x fgh j
t gh z t d g h t th x td h y z d h
x y jk cgh k k k h g jlu k g fk fk
j gk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h g jh gj h gc j y f h j h j h v j h v j h
jh v jh jh gjh h gj h jch vj gfj
c h j c h jh j h j y h gj h n jh h gjh
g j h j h g c h j h v b j j h v jh v j v h
h v j h jh h j ch jh v j h j fgj fgj
h h v j h j h j c h j h j h jh

f h jr u t u tf h j g fh jfg jf gu jfg jh
u r t u jd jh fj h f jh f d h fj fjty j y jj
y y tjfj h f y x jx r t x d t h
x d gh xfgh x fgh gfx j x fgh j
t g h z t d g h t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
j gk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h gjh gjh gcj yfh jh jh v j h vjh
jh vjh jh gjh h gj h jc h vj gfj
c h j c h jh jh jy h gjh n jh h gjh
g j h jh g c h j h v b j j h v j h v j v h
h vj h jh h jc h jh v j h j fgj fgj
h h v j h jh jch j h jh jh
h cj jj x d x h d x h g x gf x gfx j
n jb k k h gc
f h jr u t u tf h j g fh jfg jf gu jfg jh
u r t u jd jh fj h f jh f d h fj fjty j y jj
y y tjfj h f y x jx r t x d t h
x d gh xfgh x fgh gfx j x fgh j
t g h z t d g h t th x td h y z d h
x yjk cgh k k k h g jlu k g fk fk
j gk g k h gc ch g h gc h gc h g
k h gj h gj gh k j h k j
h gjh gjh gcj yfh jh jh v j h vjh
jh vjh jh gjh h gj h jc h vj gfj
c h j c h jh jh jy h gjh n jh h gjh
g j h jh g c h j h v b j j h v j h v j v h
h vj h jh h jc h jh v j h j fgj fgj
h h v j h jh jch j h jh jh
h cj jj x d x h d x h g x gf x gfx j
n jb k k h gc

INSIDE
INSIDE
T h i s is a H e a d l in e 2 ,
page 2
A n o th e r H e a d l in e 2 ,
page 2
T h i s is a H e a d l in e 3 ,
page 2
A n o th e r H e a d l in e 3 ,
page 3
T h i s is a H e a d l in e 4 ,
page 4
A n o th e r H e a d l in e 4 ,
page 4

9 Per Page

6 Per Page

3 Per Page

2 Per Page

Speaker Notes
Options personal choice
Speaker notes in PowerPoint
Word notes
Note cards
Bullet slides

Ideas
Notebook with colored paper
2 slides per page for unfamiliar
6-9 per page for familiar
Problem: reading/seeing whats next

Common Mistakes

What are the most irritating

mistakes or distractions you have
noticed in recent PowerPoint
presentations?

Common
Mistakes
Lack of planning
Rushed job, last minute
Wrong message for this audience
Unresponsive to audience
Lack of logic to points
Poor or missing handouts
Audience reading handouts, not
watching

Common
Mistakes
Lack of planning
Poor proofing/editing
Too many slides/content for allotted
time
No flow between points
No contingency plan
No evaluation
Failure to follow-up

Common
Mistakes
Poor slides
Cluttered content
Distracting template or colors
Too many fonts or too small to read
Endless word slides without break
Confusing content or graphics
Inconsistent or overactive transitions

Common
Mistakes
Poor slides
Not enough white space
Use of HARD TO READ OF ALL CAPS
Too many words per line
Implying priority by using numbers
Too many whistles, bells, movement
overuse of features

Common
Mistakes
Bad delivery habits
Um, uh, and, like
Distracting actions coins, pointer
Inappropriate clothing
Turning back to audience
Blocking the screen
Reading the slides
Reading presentation

Common
Mistakes
Bad delivery habits
Lack of movement
No pausing
Hiding behind the podium
Not managing audience
Running over schedule
No time for questions
Not answering questions asked

PowerPoint Tips and Tricks

Presentation
Tips and Tricks
Rehearse with someone unfamiliar with
topic
Develop a checklist
Arrive 30 minutes early to
Check room
Layout
Equipment

Meet with venue staff have phone #

Presentation
Tips and Tricks
Have spare batteries, flashlight and 6
foot power cord
Bring your own computer and wireless
mouse
Put handouts in back of room
Place handouts on a website

Presentation
Tips and Tricks

Walk your audience (Donohue style)

Use a wireless mousefingers off buttons
Use pointers, lasers sparingly
Use slide printouts for notes
Use two-sided notes with alternating pages
in a different color
Think about props or the unexpected

PowerPoint Tips
and Tricks
Use View Master
Slide Master
Established defaults before creating slides
Use appear in builds with dimming
2nd level builds

Handouts Master
Slide Master View Handouts for footers
and titles
Number slides for handouts, not screen

PowerPoint Tips
and Tricks
Pictures
Crop to adjust or improve
JPG rather than BMP for smaller files
Layered fills

Graphics
Use View Guides to align graphics
Drag and drop charts from Excel

PowerPoint Tips
and Tricks
Format and transitions:
Use features sparingly, only to
enhance impact of message
Cut through black for slide transitions
2 animation schemes, avoid random
Sounds and video sparingly for effect

Group/Ungroup
Align
Back to Front for layering

PowerPoint Tips
and Tricks
Preparation Logistics:
Packn go for transfer to floppies
Drag presentation to be icon on window
Use Slide Show-Set Up Show
command to run show automatically
Blank slide at front and back
Hide feature to turn off, but retain, slides

PowerPoint Tips
and Tricks
When presenting
Commands:
Use FN-F8 laptop monitor and screen
B key to blacken screen, W key = white