EMIS Toolbox UserAdmin

Training
Designed for one (1) day Training
Course

Agenda
8:30 9:00
8:30 9:00
9:00 9:30
9:30 10:00
and Graphs
10:00 10:15
10:15 11:00

11:00 12:00
12:00 1:00
1:00 3:00

3:00 3:15
3:15 4:00
Improvement

Overview ,Welcome Message and Direction Setting

Registration of official email to deped.gov.ph
Introductions and Overview of EMIS
Session 1. Intro to BERC standard indicators, Charts
Break
Run Analysis and Browse Data
- Charts , Graphs & Tabular
- practice and exercises
Priority Lists and Maps (practice and exercises)
Lunch
Session 2. Generate Basic Education Report Cards
- Regional
- Division
- School
- Cropping and practice and exercises
Break
System Users Initial Feedback and Discussion for
2

Goals of this Workshop

Become proficient/very comfortable
with EMIS Toolbox User Interface
Create core capacity to step down
training

LETS GET
STARTED
Online: Access your EBEIS
Account

Start
your
EMIS TB
experie
nce by
clicking
here

For Offline Version

1. Copy the emistoolbox.exe file to

your desktop
2. Open and run the program
3. When finished, double-click the icon
on your desktop

Session 1.

EMIS TOOLBOX OVERVIEW

EMIS Toolbox Overview

Designed as a service of the EBEIS:
Decision-support tool for Planning/Statistics
Officers and decision-makers
Automate production of Basic Education
Report Cards
Provide rapid, visual and customized EBEIS
and NAT data analysis

Standard Indicators
Ratios, Percentages, Rates and Simple Counts
Prioritized for inclusion in Basic Education Report Cards
Reflect extensive consultations with DepEd and stakeholders

Common across most education levels

Region to School levels

Reflects 4 dimensions of school effectiveness

Access
Quality
Efficiency
Governance

Take Note
All EBEIS variables and indicators come
directly from the GESP/GSSP BoSY and EoSY
forms
Not all EBEIS data is captured
NAT Data comes from the NETRC
The Toolbox thusly limited to the data
collected

Variable

BEIS Reference

ENROLMENT
Enrolment (BoSY)
Beginning of Year, Table A
Enrolment (EoSY)
End of Year, Table A
Dropouts by Cause End of Year, Table B
Enrolment by
Beginning of Year, Table A
Background
Enrolment by
Beginning of Year, Table D
Disability
Enrolment by
Beginning of Year, Table E
Program
(GSSP)
TEACHING PLANTILLA
Teacher Plantilla
End of Year, Table E
Teacher Plantilla
End of Year, Table E
by level
Teachers by
End of Year, Table E
Funding
CLASSROOMS AND INFRASTRUCTURE
Classrooms by
End of Year, Table C4
Funding
Classrooms by
End of Year, Table C5
State
Classrooms by Use End of Year, Table C1
Furniture
End of Year, Table C6
Toilets
End of Year, Table C7
Water
End of Year, Table D1
Computer
End of Year, Table H
Computer
End of Year, Table I
Connection
Electricity
End of Year, Table D2
PERFORMANCE INDICATORS
NER, GER
Division Level (calculated)
NIR, AIR
Division Level (calculated)
Retention,
District Level (calculated)

Classifications (Disaggregate or Split

Classification)
Gender,
Gender,
Gender,
Gender,

Grade
Grade, Type (Completed, Dropout)
Grade, Cause
Grade, Type

Gender, Grade, Type

Gender, Grade, Program

Position, Plantilla Status

Level (Grades 1-7, Years 1-5, SPED, KG, ALS) and Gender
Funding Sources

Funding Source
Repair type, Level
Type, Level
Level, Furniture Type (Desks, Seats)
Level, Gender
Level, Water Type
Funding Source, Usage
Connectivity Type, Usage
Electricity Type, Level
Gender, Education Level
Gender, Education Level
Gender, Education Level

User Types and Roles

System Administrators (DepEd HQ)
Manage the backend configuration, update the data
model and support deployment

User Administrators (DepEd HQ, Region and Division

Planning Officers)
Maintain reports, indicators and access privileges for end
users

BERC Users
National/Regional/Division Officers
District and School Officers

Session 2

INTRO TO EMIS TOOLBOX

USER INTERFACE

EMIS Toolbox UI/Navigation

Primary UI Functions
Analysis
Charts
Maps
Priority Lists
Reports

Indicators

System Requirement

OS: Windows XP, 7 pref.

Memory (RAM): Min. 2GB (the higher the faster)
Disk Space (C:/) 1 GB min.
No other application running (social networking,
email, etc.)

How to check your laptop/pc specs.:

-On My Computer icon, right-button click
Optimize the memory and processor
-Task Manager

SESSION 1. CHARTS,
PRIORITY LISTS AND
INTRO TO MAPS

Session 1 Overview
In this session you will learn the
following:
How to create and analyze charts
How to array data and indicators in
graphs
How to mine the data
How and when to develop different chart
types
How to export tables to MS Excel
How to create Priority Lists

[http://www.beis.deped.gov.ph]

Currently on the Production Site.

http://ebeis.deped.gov.ph/beis/

In case of EBEIS Failed to

Connect, click link:
http://121.58.236.78/emistoolbox/?token=viewer-49.144.198.164default-ee5459692b837471efacc8a227c26ef5

EMIS Toolbox User Interface

Create Charts
1. Select Hierarchy*
2. Select indicator
3. Choose x-axis
options
4. Select Location
5. Choose split-by
option (same as
above)*
6. Select Date (Year)*

1
2
3

4
5
6

Additional Features
Switch Axes
Choose Chart
Style
Sort Options
Add to Report

Hierarchies
Academic (combined elementary and secondary
schools)
organized by DepEd administrative locations:
National > Region > Division > District > School

Elementary only (elementary schools)

organized by DepEd administrative locations
National > Region > Division > School

Secondary only (secondary schools)

organized by DepEd administrative locations
National > Region > Division > School

Political (on-going)
organized by political boundaries
Region > Province > Legislative District>Municipality

Standard Indicators
Ratios, Percentages, Rates and Simple Counts
Prioritized for inclusion in Basic Education Report Cards
Reflect extensive consultations with DepEd and stakeholders

Common across most education levels

Region to School levels

Reflects 4 dimensions of school effectiveness

Access
Quality
Efficiency
Governance

X-Axis Options (multiple

arrays)
Horizontal Analyses
All Regions in the
Philippines
All Divisions for a Region
All Districts for a Division
All Schools for a District

Trend Analysis
All Years (3-year)

Location Variables
School characteristics
Eg public/private, shift
count, etc.

Vertical Analyses
School vs. District vs.
Division vs Region vs.
National
School vs. Municipality vs.
Province vs. Region vs.
National

Enum Analysis
Variable (filter) analysis
Eg by grade, gender, etc.
Depends on the indicator,
the variable and its
classifications

What are Location Variables

School-specific characteristics
*Education Level

= Elementary or Secondary

*Classroom Organization
= Monograde, Multigrade, Combined
*Curriculum Type

= Kinder, Elementary, Secondary, Integrated

*School Completion

= Elementary Complete, Elementary

Incomplete,
Primary Complete, Primary Incomplete

*Public/Private
= Government or Private School
*Shift Count
= Number of School Shifts

One indicator, multiple

arrays
G6 MPS
Horizontal Analysis: drill down from
All regions in a nation;
All divisions in a region;
All districts in a division

Compare vertical analyses

Compare Years
Compare Variable (Subjects)
Incorporate Splits (Disaggregates)
By year
Split by subject
Line chart

Practice Together
1.

Show Enrolment (BoSY) for Basilan (ARMM)

Array by Gender
Split by Education Level, (2012)

2.

Pupil/Teacher ratio : A) all regions in the Philippines (2012)

B) all divisions in ARMM (2012)
C) all districts in your Division (2012)
D) all schools in selected Division
(2012)
Sort by Ascending
Sort By Descending

3.

Dropout Rate:
A) compare School vs. District
District vs. Division
Division vs. Region
Region vs. National
Array by Education Level

BREAK FOR 15 MINUTES

When to use different chart

types
Chart types
Pie Chart

Indicator types
Simple Counts (enum
analyses)

Component Bar
Chart
Component Bar
Chart (100%)

Variable Splits (enum

analyses)

Counts with Variable Splits

(enum analyses)

Line Graphs
Time Series

Practice Together Chart

Types
1. Line Graph: Simple Dropout Rate for ARMM
Array by Year
Split by Gender
Select Line Graph

2. Stacked Bar Chart: G6 NAT Standards for ARMM

Array by Year / Split by Standard, select Component Bar Chart
Array by Subject/ Split by Standard, select Component Bar Chart

3. Pie Chart: Classrooms by State of Condition for ARMM

Array by State (of condition)
Select Pie Chart
(Select area of your interest as practice)

Individual/Small Group
Practice Exercises
1. Create pie chart: Teachers by gender,
Basilan, 2012.

2. Stacked Bar: Dropout rate by year and cause,

Lanao I, 2012.

3. Composite Stacked Bar: Enrolment by Background

and Year,
- Sulu 2, 2012

4. Line Graph: Y2/Y4 MPS by Year by Subject

Marawi City, 2012

Displaying Tables

Intro to Priority Lists

Priority Lists rank order locations according
to indicators
Priority lists can calculate resource
requirements for planning resources
Plantilla
Classrooms
Toilets
Furniture (Seats)
Textbooks (if data is available)

Basic Steps to
Constructing
Priority Lists
Step 1. Select
Priority List tab
Step 2. Select
Hierarchy
Step 3. Select
location
Step 4. Select
variable
Step 5. Select
data to display

1
2
3

 Step 7. Select
Location

Step 8. Select Year

Step 9. Select OK

Additional Features
Add additional
variables or
indicators

Sort by
variable

Sort by
column

Group and Self-Directed

Practice
Identify the high performing Division, District
and School for your region for the following:
G3 MPS
G6 MPS
Y2/Y4 MPS

Identify where teachers are needed most:

Region
Division
District
School

Intro to Maps
Creating Maps is Easy: 3 steps:
1. Select Maps Tab under Analysis
2. Choose hierarchy and plot location (region or
division)
3. Select indicator and the location

*Note- GIS data is available only for

Regions/Divisions, not Municipalities or Provinces
For Region Locations: view at National Level
For Division locations: view at National or
Regional

BREAK FOR LUNCH. 12-1

PM

SESSION 2. BERCS AND

CUSTOM REPORTS

Session 2 Overview
In this session you will review the
following:
How Basic Education Report Cards are
constructed
Content and features of the BERCs
Provide feedback on content and format
of indicators for Division and Region
Report Cards

Standard Reports
Basic Education Report Cards
School Report Cards
Elementary
Secondary

Division Report Cards

Regional Reports
School Heads will access SRCs through the EBEIS
Region and Division UserAdmins will customize
reports

School Report Card

Customizing Selected
Graphic/s
Screen Shot PDF Report Card (ctrl key
press together with prtsc key)
Open powerpoint blank slide and paste
(press ctrl key and v together)
Place cursor within the object then right
button click on your mouse and select
save as picture
Once Saved, edit to crop the specific
area to be cut and paste to document

Your initial assessment about the ebeistoolbox

1.emis
How did
you find the emis TB useful?
1/2/3/

4/5
(1:irrelevant 3: Good to have 5: Must Have)
2. In what activity or task that the emis TB may be useful and
efficient?
Nature/Title of Activity:
Objective:
Schedule:
Output/Report:
3. Basic Education Report Card: On a scale of 1 to 10, with one
being least important and ten being most important, how important is
it to you the report card?
4. Who are other possible audiences of BERC that do you think may
also benefits?
why?
5. What additional information or indicators would you like to
have the Report Card contain?

Send us feedback

Office of Planning Service

Project Development & Evaluat
ion Division
[email protected]
Facebook: Jonathan Diche
EMIS Toolbox Group
0916-511-0454