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    Employment Letters: Silvia Irimiea, PHD Associate Professor of Linguistics

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    Dustin Walker
    The document discusses various types of employment letters, including application letters, resumes, reference requests, offer responses, resignation letters, and thank you notes. It outlines the typical steps in applying for a job, such as identifying strengths, researching opportunities, drafting application materials, interviews, and follow-ups. Specific guidance is provided on writing effective application letters, resumes, and reference letters to help job seekers highlight their qualifications for a role and increase their chances of securing employment.

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    Employment Letters: Silvia Irimiea, PHD Associate Professor of Linguistics

    Uploaded by

    Dustin Walker
    64 views28 pages
    The document discusses various types of employment letters, including application letters, resumes, reference requests, offer responses, resignation letters, and thank you notes. It outlines the typical steps in applying for a job, such as identifying strengths, researching opportunities, drafting application materials, interviews, and follow-ups. Specific guidance is provided on writing effective application letters, resumes, and reference letters to help job seekers highlight their qualifications for a role and increase their chances of securing employment.

    Original Description:

    Suport De curs LMA ANUL III En-GE UBB CLUJ

    Original Title

    Employment Letters

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    The document discusses various types of employment letters, including application letters, resumes, reference requests, offer responses, resignation letters, and thank you notes. It outlines the typical steps in applying for a job, such as identifying strengths, researching opportunities, drafting application materials, interviews, and follow-ups. Specific guidance is provided on writing effective application letters, resumes, and reference letters to help job seekers highlight their qualifications for a role and increase their chances of securing employment.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    64 views28 pages

    Employment Letters: Silvia Irimiea, PHD Associate Professor of Linguistics

    Uploaded by

    Dustin Walker
    The document discusses various types of employment letters, including application letters, resumes, reference requests, offer responses, resignation letters, and thank you notes. It outlines the typical steps in applying for a job, such as identifying strengths, researching opportunities, drafting application materials, interviews, and follow-ups. Specific guidance is provided on writing effective application letters, resumes, and reference letters to help job seekers highlight their qualifications for a role and increase their chances of securing employment.

    Copyright:

    © All Rights Reserved
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 28

    EMPLOYMENT LETTERS

    Silvia IRIMIEA, PhD


    Associate Professor of Linguistics

    AML Dept, S.Irimiea, commerc


    ial correspondence, 2005

    EMPLOYMENT LETTERS
    Types of EL:
    Application letters/employment applications
    The rsum
    Letters requesting references or recommendations
    Letters of acknowledgement
    Letters accepting or refusing a job offer
    Thank-you letters
    Letters of resignation

    AML Dept, S.Irimiea,

    Employment steps
    The steps undertaken by a job applicant are:
    Identifying your strengths and skills
    Researching job opportunities/sources
    Finding the job opportunity / advertisement
    Reading it carefully to understand the job requirements
    Preparing the Application letter/cover letter and the
    CV/rsum- identify
    Drafting the AL and the CV/rsum
    Sending the documents
    Preparing for the interview
    The interview
    Interview follow-up letters

    AML Dept, S.Irimiea,

    Identifying your strengths, abilities,


    interests and skills
    A sound understanding and awareness of your abilities and
    qualifications is crucial; this leads to a thorough survey or
    scrutiny of your
    present
    past
    professional background
    professional knowledge
    professional and non-professional
    experience
    interests
    crafts
    vocational skills tests

    AML Dept, S.Irimiea,

    Researching job opportunities/sources


    Once you have assessed your qualifications and determined
    which jobs you would like to have you look at several
    employment sources that can help you find openings that
    match your qualifications.
    Job sources:
    School/university placement offices
    Newspapers and professional journals
    Employment agencies(state, private)
    Professional groups and associations
    Personal referrals and recommendations(job hunting,
    activate network of people you know)
    Civil service and institutional offices
    Inquiries to companies

    AML Dept, S.Irimiea,

    Finding the job opportunity / advertisement


    and understanding the job requirements

    This means reading a chosen advertisement carefully for a


    complete and accurate understanding of the
    job requirements,
    specifics, and
    any other relevant pieces of information

    AML Dept, S.Irimiea,

    Sample advertisement
    Head Receptionist
    We are looking for a remarkable leader for our reception
    department in our 60 bedroomed hotel in London. The
    candidate must be: smart, communicative, demonstrative.
    The position offers good chances of promotion. Candidates
    must possess wide experience of computerised front office
    administration.
    The salary will reflect the importance we attach to this
    position.
    Please contact:
    ..

    AML Dept, S.Irimiea,

    Application letter/cover letter


    Application Letters
    are written as a response to a job advertisement
    are meant to attract the interest of the prospective
    employer
    Will help prospective employers
    - scrutinise and weed out the ones that do not fit their
    requirements list
    - find the information they are looking for
    -assess the applicants suitability for specific job
    requirements, ability to organise data clearly
    and effectively

    AML Dept, S.Irimiea,

    must focus on the qualifications that meet the


    requirements of the prospective employer
    are not written to tell the story of your life, but to convince
    the employer to grant you an interview
    the interview will give further details about your skills
    and experience

    AML Dept, S.Irimiea,

    Basic characteristics of AL

    Application letters
    should be direct
    sincere(rest on solid foundation of fact)
    informative(contain relevant and requested information)
    provide a clue to the applicants personality, character,
    should be convincing by providing specific/requested
    details, qualifications, relevant test results etc
    should call for action

    AML Dept, S.Irimiea,

    10

    Main components

    According to some guidebooks(Virginia EVANS,


    1998:107) the AL should contain:

    1.

    a statement of why and how the applicant can be useful


    a longer paragraph on education, qualifications and
    qualities, experience, personal qualities, suitability
    a reference to the enclosed resume
    a request for an interview

    2.
    3.
    4.

    AML Dept, S.Irimiea,

    11

    Mary Stephens(1994:23) recommends the following


    structure:
    reason for writingrelevant job experiencehobbies and interests where relevantwhy you want the jobclosing remarks

    AML Dept, S.Irimiea,

    12

    Recommended tips:
    For openings:
    rhetorical questions: Are you looking for an energetic
    person who.
    summaries of relevant qualities and qualifications
    For the main part of the letter
    focus on relevant aspects
    cover all points that are relevant
    arrange the points to convey an overall, complete picture
    of your personality and skills

    AML Dept, S.Irimiea,

    13

    the paragraphs must be kept simple to facilitate the


    readers access to the information

    The concluding paragraph must tell the reader what action


    you expect him to take

    AML Dept, S.Irimiea,

    14

    The CV/ RSUM

    The applicant starts writing the CV/ rsum after


    having researched the job options/opportunities
    having identified the personal traits and strengths
    having matched the qualities with the job (special)
    requirements
    The CV/rsum is a written summary or account of the
    qualifications, experience and education of the applicant
    There are 2 types of CVs:
    1. Functional CVs
    2. Chronological CVs

    AML Dept, S.Irimiea,

    15

    It includes:

    career objective,
    employment record,
    references,
    a summary of the applicants formal education,
    other information (professional memberships,
    awards, publications, any other item that is helpful)

    AML Dept, S.Irimiea,

    16

    According to the HARRAPS American Business Writing


    Handbook, 1988; 176) the sections are:

    position sought or career objective


    experience
    education
    references

    AML Dept, S.Irimiea,

    17

    The CV is a sales piece and as such it must be written as


    any sales letter: it must present you in the best light
    It must be tailored to the needs of various employers; you
    may write several CVs each focused on highlighting one
    aspect(ie your writing skills, management abilities, IT
    literacy etc)
    Before writing it out, research the company and the
    prospective employer; it will help you better respond to
    various job-related issues; you will stand better chances of
    being granted the job

    AML Dept, S.Irimiea,

    18

    Physical appearance and layout

    Both physical appearance and layout are important as it is


    a sales piece intended to attract attention and move to
    action
    It should be typed or processed
    Good paper should be used
    Keep the information to one page; if the information
    exceeds one page, use one page for the basic information
    and work experience and another for the other items

    AML Dept, S.Irimiea,

    19

    Layout

    There are no fixed rules for CV format and layout


    It must present the information in a clear, concise and
    readable manner
    Headlines should highlight major issues: position sought,
    experience, education, honours, activities, references
    The name, address, tel no should be written at the top of
    the page either flush left or centered
    The age, marital status, state of health, birth date etc
    should not be mentioned unless requested

    AML Dept, S.Irimiea,

    20

    The experience section:


    it may serve as a summary of the responsibilities
    held and indicate the skills you have acquired
    throughout your work career
    Each job should comprise: title, name and address
    of the company. dates of employment, brief
    summary of work responsibilities and skills; last job
    comes first
    Any gap longer than a year should be accounted for
    or else it would raise questions

    AML Dept, S.Irimiea,

    21

    The education section

    The education section is the most important section: it


    should underline your suitability for the job
    details about education are important
    special interests that are relevant should also be
    mentioned
    awards, honours, scholarships, and other
    recognition
    memberships
    other relevant aspects

    AML Dept, S.Irimiea,

    22

    The reference section

    The reference section should be tailored to the job for


    which the applicant writes
    References should be asked permission from the applicant
    to use their reputation and names
    The reference list should include the following information:
    full name and title
    name and address of the institution
    work or home phone number

    AML Dept, S.Irimiea,

    23

    REFERENCE LETTERS
    There are 2 types of Reference Letters
    1.
    2.

    Letters requesting references from others


    Letters of recommendation for someone else

    AML Dept, S.Irimiea,

    24

    Letters requesting references from others

    The applicant must ask permission to use the names and


    positions
    These letters should provide information on the applicants
    character
    work habits
    training
    experience
    other skills and
    interests

    AML Dept, S.Irimiea,

    25

    Letters of recommendation for someone


    else

    It should include the following:


    How long you have known the person
    The nature of your relationship
    Your assessment of the persons qualifications,
    character and work
    Your enthusiasm will be reflected in the amount of detail
    you provide
    A few generalized statements are necessary
    Details will support a strong recommendation

    AML Dept, S.Irimiea,

    26

    The interview

    1.
    2.
    3.

    The interview is a face-to-face verbal exchange which


    seeks to reveal as much information as possible about a
    person etc within a limited amount of time. The
    information should relate to: the applicants personality,
    character, educational background, qualifications,
    suitability for the job vacancy.
    The purposes of the interview:
    to obtain
    to assess information about a candidate and
    to predict behavioural and competence
    standards or patterns

    AML Dept, S.Irimiea,

    27

    Bibliography:
    Silvia IRIMIEA, 2000, Written and Oral Communication(ed.
    Mihaela Toader)
    HARRAPS American Business Writing Handbook, 1988(176)
    Mary STEPHENS, 1994, Practise Advanced Writing, Longman
    Virginia EVANS, 1998, Successful Writing, Express Publishing

    AML Dept, S.Irimiea,

    28

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