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Files and Directories

Files contain data and are stored in folders on disks like hard disks, USB drives, CDs and DVDs. Folders can contain other subfolders in a hierarchical file structure. Organizing files into appropriately named folders helps efficiently store and locate data. Files and folders can be navigated to, created, moved, copied, renamed, and deleted with options to send items to the Recycle Bin for potential recovery. Compression utilities zip files to reduce file sizes for storage and transfer.

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Sudheer Ayaz
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84 views13 pages

Files and Directories

Files contain data and are stored in folders on disks like hard disks, USB drives, CDs and DVDs. Folders can contain other subfolders in a hierarchical file structure. Organizing files into appropriately named folders helps efficiently store and locate data. Files and folders can be navigated to, created, moved, copied, renamed, and deleted with options to send items to the Recycle Bin for potential recovery. Compression utilities zip files to reduce file sizes for storage and transfer.

Uploaded by

Sudheer Ayaz
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Concept of files and folders

Organizing Files and Folders

A file, or document, is a collection of data that has a name and is stored in a computer A folder stores a number of files Disks contain folders that hold documents, or files
USB drives Compact discs (CDs) Digital video discs (DVDs) Hard disks

Removable disks are inserted into a drive


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New Perspectives on Microsoft Office PowerPoint 2007

Organizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Understanding the Need for Organizing Files and Folders


Windows

organizes folders and files in a hierarchy, or file system

Folders

stored within other folders are called subfolders


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New Perspectives on Microsoft Office PowerPoint 2007

Windows file hierarchy

New Perspectives on Microsoft Office PowerPoint 2007

Developing Strategies for Organizing Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Exploring Files and Folders

New Perspectives on Microsoft Office PowerPoint 2007

Navigating to Your Data Files

The file path is a notation that indicates a files location on your computer F:\FM\Tutorial\Holiday.bmp
F: is the drive name FM is the top-level folder on drive F Tutorial is a subfolder in the FM folder Holiday.bmp is the full filename with the file extension

New Perspectives on Microsoft Office PowerPoint 2007

Working with Folders and Files


right-click a blank area in the folder window, point to New, and then click Folder) Type a name for the folder, and then press the Enter key

New Perspectives on Microsoft Office PowerPoint 2007

Working with Folders and Files

Moving and Copying Files and Folders


Moving a file removes it from its current location and places it in a new location you specify Copying, places the file in both locations

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New Perspectives on Microsoft Office PowerPoint 2007

Working with Folders and Files

Naming and Renaming Files


Filenames provide important information about the file, including its contents and purpose
Main part of the filename Dot File extension

A filename extension identifies file type and indicates program in which file was created

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New Perspectives on Microsoft Office PowerPoint 2007

Working with Folders and Files

Deleting Files and Folders


Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently

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New Perspectives on Microsoft Office PowerPoint 2007

Working with Compressed Files

Files stored in a compressed (zipped) folder take up less disk space Allows you to transfer files more quickly Extracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folder Compression programs WinZip PKZIP

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New Perspectives on Microsoft Office PowerPoint 2007

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