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The Art of Presentation

This document provides guidance on how to effectively prepare and deliver presentations. It discusses defining presentation purposes and types, analyzing the audience, conducting research, and organizing content. Specific tips are provided on capturing attention with an engaging introduction, structuring the main body, and leaving the audience wanting more with a strong conclusion. Questions from the audience should be handled respectfully and concisely. With proper preparation, a presenter can overcome fears and feel confident effectively communicating their message.

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102 views23 pages

The Art of Presentation

This document provides guidance on how to effectively prepare and deliver presentations. It discusses defining presentation purposes and types, analyzing the audience, conducting research, and organizing content. Specific tips are provided on capturing attention with an engaging introduction, structuring the main body, and leaving the audience wanting more with a strong conclusion. Questions from the audience should be handled respectfully and concisely. With proper preparation, a presenter can overcome fears and feel confident effectively communicating their message.

Uploaded by

nasirenam
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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The Art of Presentation

Presentation Agenda
Definition Purposes

Types of presentation
Audience Analysis Preparation

Research
Organization Starter, Mover, Flyer How to make interesting presentations

Answering Questions
Format of Effective Presentation

Problems in speaking
Hesitation Shakiness

Fear of crowd
Language Confidence Technicality

Power of Presentation

Definition
A presentation is a communication among a group of individuals one of whom is speaking aloud at any given time.

General Purposes for Presentations


To inform To share information by defining, describing, or explaining a thing, person, place, concept, process, or function. To persuade To change or reinforce a listeners attitude, belief, value, or behavior. To entertain To help an audience have a good time by getting listeners to relax, smile, and laugh.
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Type of Presentation
Snap Presentation.

Extemporaneous.
Duration 1.5-2 Min. No A / V aids.

Manuscript Presentation.

Fully Scripted.
Duration 2 min.

Short Presentation.

Memorized
Duration 5-6 Min

A / V aids

Long / Group Presentation. Memorized

Duration 10 min(long)
30-40 min (Group) A / V aids Question Answer Session

Audience Analysis
You are not the most important part of your presentation; your audience is. If you are not interested in them, why should they be interested in you and what you have to say.

Audience analysis is the process of examining information about the listeners whom you expect to hear your speech.
The audience should be the central focus of the presentation. Audience vary, so find out everything you can about them. An effective presenter is audience-centered.

A-U-D-I-E-N-C-E
A Analysis- Who are they ? How many will be there? U Understanding- What is the Knowledge of the subject? D I E N Demographics- What is their age, sex, educational background? Interest- Why are they there? Who asked them to be there? Environment- Where will I stand? Can they all see and hear me? Needs- What are their needs? What are your needs as the speaker?

C Customized- What specific needs do you need to address? E Expectations What do they expect to learn and hear from you?

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Preparation
The single best way to have a successful presentation is to prepare properly. Nothing will help you feel more confident than having a carefully planned, thoughtfully written and well rehearsed presentation. The first step towards preparation is RESEARCH.

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Research
A successful presentation always begins with careful background research. This requires:

Initiative Hard work Time


Allocate sufficient time for research and explore as many sources as possible ranging from encyclopedic clips, press cuttings to the internet. A good starting point for research is to review one of the leading books on the subject of your presentation, and to look at its bibliography. From there you should be able to find a large amount of relevant reference material.

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Other sources are


Newspapers or magazine articles Management reports, government papers, and professional journals Friends, family, and other personal contacts. Videos, Cable Net , Extranet as well as the Internet. Encyclopedia, Atlas, Almanacs

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Organizing
One of the main reasons people give poor speeches or presentations, is an inability to organize thoughts in to a clear and cohesive style. The two parts of your presentation that will be remembered most clearly are the introduction and conclusion. Capture the attention by an effective presentation. Here is a way to do this: Starter Mover Flyer

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In general, your presentation will consist of an opening, a main body , and


a closing. The opening will usually consist of two slides:(1) a title slide and (2) an overview/general idea of slide. The main body of your presentation will have many slides necessary to make and support the points you are trying to make Like the opening, the closing will typically consist of two or perhaps three slides: (1) a summary or recap slide,

(2) an action (e.g., ask for the order or propose a next step) slide, and
(3) a contact slide (i.e., a slide indicating how your audience can contact you).

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A. Starter
Dramatic statement Joke Story Lead in question Use of names

Visual

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B. Mover
Establish the problem or issue in general. Give its components. Give solutions using Contingent approaches

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C. Flyer
Always aim to finish a presentation (no matter what the subject) on a positive note. Make the audience feel that you and they have shared in a worthwhile experience. In the old show business adage, Always leave them wanting more

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Answering Questions
Do anticipate question. Generate a list of every possible question your audience might ask you Dont let few people dominate the scene. Provide opportunity to all sections of your audience to ask you questions. Dont let the questioner give a speech. Listen to the question carefully and give answer precisely (not more than one minute. Be sincere to your audience. Dont guess and dont bluff. End the question & answer session on a strong note. Do assist a nervous questioner. Dont send the questioner a negative non-verbal message. Dont attack the questioner. Dont limit your eye contact to the questioner.
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How to make your Presentation a success


Speech contents word usage The presenters own voice and personality Non verbal signs and body language

Audio / Visual aids photographs, drawings, graphs, OHP transparencies.

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Format of Effective Presentation


Stage # 1 Introduction (05% of total time)

Stage # 2 Main body

(80% of total time)

Introduction Main Body

Stage # 3 Recapitulation (3% of total time)

Recapitulation
Question Answer Conclusion

Stage # 4 Question Answer (8% of total time)

Stage # 5 Conclusion

(5% of total time)

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Any Questions

Thank You

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