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    Repo RT Writi NG

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    tanvir09
    The document discusses the key components of a business report. It defines a business report as an objective communication of factual information that serves a business purpose. It outlines the prefactory parts which set up the report, including the title fly, title page, letter of authorization, letter of transmittal, table of contents. It also discusses the report proper which presents and analyzes the information gathered, including the introduction, literature review, organizational overview, analysis and interpretations, findings, and conclusions and recommendations. Finally, it mentions the appended parts such as the appendix and bibliography/references.

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    Repo RT Writi NG

    Uploaded by

    tanvir09
    215 views35 pages
    The document discusses the key components of a business report. It defines a business report as an objective communication of factual information that serves a business purpose. It outlines the prefactory parts which set up the report, including the title fly, title page, letter of authorization, letter of transmittal, table of contents. It also discusses the report proper which presents and analyzes the information gathered, including the introduction, literature review, organizational overview, analysis and interpretations, findings, and conclusions and recommendations. Finally, it mentions the appended parts such as the appendix and bibliography/references.

    Original Title

    Report Writing

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    The document discusses the key components of a business report. It defines a business report as an objective communication of factual information that serves a business purpose. It outlines the prefactory parts which set up the report, including the title fly, title page, letter of authorization, letter of transmittal, table of contents. It also discusses the report proper which presents and analyzes the information gathered, including the introduction, literature review, organizational overview, analysis and interpretations, findings, and conclusions and recommendations. Finally, it mentions the appended parts such as the appendix and bibliography/references.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    215 views35 pages

    Repo RT Writi NG

    Uploaded by

    tanvir09
    The document discusses the key components of a business report. It defines a business report as an objective communication of factual information that serves a business purpose. It outlines the prefactory parts which set up the report, including the title fly, title page, letter of authorization, letter of transmittal, table of contents. It also discusses the report proper which presents and analyzes the information gathered, including the introduction, literature review, organizational overview, analysis and interpretations, findings, and conclusions and recommendations. Finally, it mentions the appended parts such as the appendix and bibliography/references.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 35

    Repo r t Writi ng

    Definition

    ❚ A Business Report is an
    orderly and objective
    communication of factual
    information that serves a
    business purpose.
    Determining the Report
    Purpose

    The Preliminary
    Investigation
    Clear statement of Problem

    ❚ The problem statement may be


    ❙ Infinitive Phrase: “ To determining the
    causes of decreasing sales at Store X”
    ❙ Question: “ What are the causes of
    decreasing sales at Store X?”
    ❙ Declarative statement: “ Store X sales
    are decreasing , and management
    wants to know why.”
    Parts of a Business Report

    ❚ The Prefatory Parts


    ❚ The Report Proper
    ❚ Appended Parts
    The Prefatory Parts
    Title Fly

    ❚ Answers 5 Ws
    ❙ Who
    ❙ What
    ❙ Where
    ❙ When
    ❙ Why
    ❙ How
    Title: Sales Training Recommendations for
    ARMOR Motors based on a 1995 study of
    company sales activity.

    Who: ARMOR Motors


    What: Sales Training Recommendation
    Where: Implied ( Armor dealership)
    When: 1995
    Why: Understood (to improve sales training)
    How: based on a 1995 study of company sales
    activity.
    ❚ Title Page
    ❚ Letter of Authorization
    ❚ Letter of Transmittal, Foreward,
    Preface
    ❚ Acknowledgement
    ❚ Table of Contents, List of
    Illustrations
    2 systems

    ❚ Conventional System.
    ❚ Decimal System.
    Conventional System
    1. First-level Heading
    A. 2nd Level, 1st part
    B. 2nd Level, 2nd part
    1. 3rd level, 1st part
    2. 3rd level, 2nd part
    a. Fourth level
    (1) 5th level
    (a) 6th level
    Decimal System
    1.0 1st level heading
    1.1 2nd level, 1st part
    1.2 2nd level, 2nd part
    1.2.1 3rd level, 1st part
    1.2.2 3nd level, 2nd part
    2.0 1st level Heading
    2.1 2nd level, 1st part
    2.2 2nd level, 2nd part
    Executive Summary

    ❚ Also called synopsis,


    abstract, epitome, précis,
    digest.
    The Report Proper
    1.0 Introduction

    ❚ The introduction should prepare the


    readers.
    ❚ Consider all likely readers
    ❚ Determine what those readers need
    to know
    ❚ Use the following Checklist
    1.1 Origin of the Report

    The facts of authorization.


    1.2 Problem
    &purpose/objective/goal/aim

    ❚ The problem is whatever report


    seeks to do.
    ❚The objective is commonly
    stated in infinitive or question
    form.
    2 types of objectives

    ❚Primary
    ❚Secondary
    1.3 Scope

    ❚ The boundaries of the


    problem.
    1.4 Limitations

    ❚ Anything that impairs the


    quality of the report.
    ❚ May be shortage of time,
    fund crisis, unavoidable
    conditions, restrictions within
    the problem, absence of
    historical information etc.
    1.5 Historical Background

    ❚ History- how the problem


    developed and what is
    known about it.
    1.6 Methodology

    ❚Primary sources
    ❚Secondary
    sources
    1.7 Definitions, Initials &
    Acronyms.

    ❚ Definitions of unfamiliar
    words acronyms or initials.
    ❚ This can also be placed either
    in footnotes or in appendix
    part of the report.
    1.8 Report Preview

    ❚ A description of the
    route ahead.
    The Report Body

    ❚ The report body presents


    and analyses the
    information gathered.
    2.0 Literature Review

    ❚ Also known as
    Conceptual framework.
    3.0 Organizational Overview

    ❚ Brief description of the


    organization where you
    will work.
    4.0 Analysis & Interpretations
    5.0 Findings
    6.0 Conclusions &
    Recommendations.
    Appended Part

    ❚Appendix
    ❚Bibliography/
    Reference

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