RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION) In exercise of the powers conferred by the proviso to Article 309 of the

Constitution, the President hereby makes the following Rules, regulating the issue of passes and privilege Ticket Orders to Railway servants, for travel by trains namely:-

Pass Rules
Short Title, Commencement and Application: These Rules may be called the Railway Servants (Pass) Rules, 1986. They shall come into force on the date of their publication in the Official Gazette. Except where specifically provided to the contrary they shall apply to all railway servants under the administrative control of the Ministry of Railways (Railway Board) but shall not apply to :1. an apprentice engaged under the Apprentices Act ; 2. A person in the casual employment or employed on daily wages. 3. Any person under the administrative control of the Ministry of Railways who by a general or special order is, excluded from the facilities of Pass or a Privilege Ticket Order under these rules.

2. Definitions : In these Rules, unless the context otherwise requires: 'adopted child' means a child for whom there is satisfactory proof of adoption irrespective of the fact whether such adoption is permissible or not under the personal law governing the railway servant concerned. 'attendant' means a person exclusively employed on salary in the personal service of a railway servant. 'dependent relative' in relation to a railway servant, whose father is not alive, means: mother including a divorced mother; unmarried or widowed sister; brother/step-brother under twenty one years of age provided he resides with and is wholly dependent on the railway servant; invalid brother of any age, and brother who has attained the age of twenty one years and is a bonafide student of a recognised educational institution: legally divorced sister. Widow mother-in-law in case of widows appointed on compassionate grounds, whether her father is alive or not.

'family' includes: spouse of a railway servant whether earning or not; son or sons who have not attained the age of 21 years and are wholly dependent on the railway servant; son or sons of the age of 21 and above who are; bonafide students of any recognised educational institution; engaged in any research work and do not get any scholarship/stipend; working as an articled clerk under the Chartered Accountant; invalid, on appropriate certificate from Railway Doctor; unmarried daughters of any age whether earning or not; widowed daughters provided they are dependent on the railway servant; legally divorced daughter who is dependent on the railway servant;

Officer or authority competent to issue and sign a Pass or PTO.

A pass or PTO may be issued by such officer or authority and may be signed by such officer as the Central Government (Ministry, of Railways) may from time to time specify:
Provided that until such authorities or officers are specified, the Pass or PTO shall be signed and issued in accordance with the instructions/orders issued by the Central Government in the Ministry of Railways and in force at the commencement of these Rules.

Kinds of Passes : A railway servant or the entitled members of his/her family and dependent relatives as defined in these Rules may be issued the following kind of passes, namely: 1. Duty pass; 2. Privilege pass including passes while on deputation; 3. School pass; 4. Post-retirement complimentary pass; 5. Widow pass 6. Residential card pass; and 7. Special pass.
The Passes specified in clause (i) of sub-rule (1) may be issued in the form of metal pass, a card pass or a cheque pass.

1. Duty Pass : A railway servant may be issued a duty pass for performing journey on duty; 2. Privilege Pass : A railway servant may be issued on his/her request a privilege pass or a privilege ticket order in the prescribed format from one station to another as requested by him/her. Privilege Passes/P.T.Os are admissible for self, family, dependent relatives and adopted child, as defined in these Rules; and 3. School Pass: A school pass may be issued to the son or daughter of a railway servant who is a bonafide student of any recognised educational institution.

4. Post-retirement Pass:

a post-retirement complimentary pass may be issued to a railway servant after retirement or after he ceases to be a railway servant. 5. Passes to widows of Railway Employees: Passes may be issued to the widows of railway employees, who were in Railway service on or after 12.3.1987 and expired on or after that date whether after their retirement or during service and had opted for the scheme or were automatically governed under the scheme; and {widows of Railway employees who were in service before 12.3.87 as well as widows of railway servants who have opted out of the scheme of widow pass have also been made eligible for widow pass, on one time payment of Rs. 250 towards the cost of 2 sets of PTO vide Railway Board's letter No. E(W)95PS5-1/29 dated 24.04.1998 & Board's letter No. E(W)98 PS5-1/55 dated 12.03.2001 (RBE 52/2001)}

6. Residential Card Pass: A residential card pass may be issued to a railway servant for performing rail journey from the place of residence to the place of his work.
7. Special Pass : A special pass may be issued to Railway servants, family members or dependent relatives as the case may be, on Medical grounds; Sports account; for attending children camp or scouts camp; Cultural functions; and On any other occasion which the Ministry of Railways or a Railway Administration deems fit.

Pass or P.T.0 for non-railway servants.

Notwithstanding anything contained in the foregoing rules, a pass or P.T.O. may be issued to a person who is not under the administrative control of the Ministry of Railways or the Railway Administration for such purpose and subject to such terms and conditions as may be specified in the instructions issued by the Central Government (Ministry of Railways) from time to time in this behalf.

Duty Passes
Category Kind of Pass to which entitled Conditions of entitlement

On Duty For Group-A and B Officers a) Chairman and Members of Railway Board including Financial Commissioner for Railways and Officers who are equal in grade and status, Chief Commissioner for Railway Safety and General Managers of Railways, Production Units and other Establishments etc. and all other officers in the scale of Rs. 24,050-26,000 or above who directly report to the Railway Board. [Corrected vide letter No. E(W)97 PS5-1/48 dated 8.11.1999 (RBE 286/1999) ACS No. 19] 'Gold Pass' Gold Pass holder while travelling with members of his family is entitled to travel in any class over Indian Railways. Note: While travelling with family the holder of a Gold Pass may have (a) not more than two berths in first A.C. class and two berths in A.C Sleeper/First Class or (b) not more than four berths in A.C. Sleeper/first Class. Permitted to carry a dog in case First A.C./first Class Coupe is allotted exclusively.

Category

Kind of Pass Conditions of to which entitlement entitled

'Silver Pass' Entitles the holder to travel on Indian Railways alone in any class, or along with his family in any Class other than First A.C. Class, or in First A.C. class on payment of one third difference of fare between First A.C. Class and A.C. Sleeper for his family, subject to reserving a maximum number of four berths.

b)

Senior Administrative Grade officers of the Railways and in Railway Board or Heads of the Department of the Railway administrations.

Category

Kind of Pass to which entitled

Bronze Pass'

Conditions of entitlement

c)

All Officers of the Ministry of Railways and Railway Administrations in J.A. Grade except those mentioned Officers of the Railway Administration other than those referred to in (a), (b) & (c) above

Entitles the holder to travel on Indian Railways in any Class other than First AC class along with his family, subject to reserving a maximum number of four berths.

d)

Bronze Pass'

Entitles the holder to travel over his Zonal Railway alone or along with his family in any class other than First AC Class, subject to utilisation of maximum number of four berths.

Category

Kind of Pass to which entitled

Conditions of entitlement

e)

Officers of the Ministry of Railways other than those mentioned in (a) to (d) above whose duties necessitate frequent journey.

Card Pass for Entitles the holder to travel First Class in a class other than First 'A' AC on Indian Railways alone or along with his family between the stations and for the period mentioned in such pass, subject to utilisation of maximum number of four berths. Cheque Pass for First Class 'A' Entitles the holder to travel in a class other than First AC on Indian Railways alone or along with his family between the stations mentioned in such pass, subject to utilization of maximum number of four berths.

f)

All other Officers of the Ministry of Railways and Railway Establishments

Category

Kind of Pass to which entitled a.'Card Pass' for the same class to which the railway servant is entitled on privilege provided his duties require frequent journey. b. 'Cheque Pass' for the same class to which the railway servant is titled on privilege account

Conditions of entitlement

g)

Group 'C' & Group 'D' Officials

Entitles the railway servant to travel alone between the stations and for the period mentioned in the Card Pass.

III. ENTITLEMENT FOR TRAVEL BY RAJDHANI EXPRESS WHILE ON DUTY

Category 1 1) 2) Gold Pass holders Silver Pass holders Conditions of Entitlement 2 First AC Coupe or four berths in 2-AC One berth in First AC for self and one extra berth for the eligible family member on payment of 1/3rd difference of the fare between 1st AC and 2nd AC of Rajdhani Express Trains OR Two berths in 2-AC or four berths in 3-AC One berth in First AC or two berths in 2-AC or four berths in 3-AC One berths in 2-AC or two berths in 3-AC

3) 4)

Metal & First 'A' Pass holders (Pay Rs. 14,300/- & above) Metal & First 'A' Pass holders (Pay Rs. 12,000/- & above but less than Rs. 14,300/-) Metal & First 'A' Pass holders (Pay less than Rs. 12000/-) First Class pass holders

5) 6)

One berths in 2-AC or two berths in 3-AC One berth in 3-AC

IV. ENTITLEMENT FOR EXPRESS WHILE ON DUTY

Category 1

TRAVEL

BY

SHATABDI

Conditions of Entitlement 2

1)
2) 3)

Gold Pass holders

Silver Pass holders

Four seats in Executive Class/ Chair Car

Two seats in Executive Class or four seats in Chair Car

Metal & First 'A' Pass Two seats in Executive Class or holders (Pay Rs. 14,300/- & four seats in Chair Car above) Metal & First 'A' Pass Two Seats in AC Chair Car. holders (Pay Rs. 12,000/- & above but less than Rs. 14,300/-) Metal & First 'A' Pass Two Seats in AC Chair Car. holders (Pay less than Rs. 12000/-) First Class pass holders One Seat in AC Chair Car.

4)

5)

6)

V. PASS ON TRANSFER Cheque Pass

Category Group and 'B' 'A' Kind of Passes Cheque Pass for self, family and dependent relatives as defined in Rule 2(c) of these rules for the class of his entitlement on privilege account to the transferred station. For this purpose, father of the Railway servant if residing with and wholly dependent upon the Railway servant may also be included. Administrative Grade Officers drawing a basic pay of Rs.14500/- p.m. or above may, however, travel in First AC Class without payment of difference in fares between First AC Class and AC Sleeper for self only. Break of journey is also permissible provided a suitable endorsement on the pass is made; Cheque Pass for self, family and dependents as for Group 'A' and Group 'B' above, for the class of his entitlement on privilege account to the transferred station; Cheque pass for self, family and dependents as defined for Group 'C' employees for the class of his entitlement on privilege account to the transferred station.

Group 'C'

Group 'D'

1.Employees appointed on or after 01.05.1976. Kit Pass

(a) Railway servants drawing a pay of Rs. 16,400 and above. Full 4-wheeler wagon plus one 4-wheeler wagon for motor car OR 6000 Kgs. by goods train plus one four wheeler wagon for motor car. OR One container (40 Feet E. U.) or Two containers (20 Feet E. U.) (including cost of door-to-door movement of container) plus one four wheeler wagon for motor car. OR One VPU by passenger carrying trains subject to cut of 20% in the admissible amount of composite transfer grant if the car is carried in the VPU and 25% if car is not carried. Full Four wheeler wagon plus one 4 wheeler wagon for Motor car. OR 6000 kgs by goods train plus one 4 wheeler wagon for Motor Car. OR One single container ( 1 TEU) (including cost of door-to-door movement of container) plus one 4-wheeler wagon for Motor Car. OR One VP/VPU by passenger carrying trains subject to cut of 20% in in the admissible amount of composite transfer grant if the car is carried in the VPU and 25% if car is not carried. 3000 Kgs by goods train plus one 4 wheeler wagon for motor car or one Motor Cycle/Scooter by Goods Train 1500 Kgs of Luggage plus one Motor Cycle/Scooter/Moped/Bicycle by goods train. 1000 Kgs of Luggage plus one Motor Cycle/Scooter/Moped/Bicycle by goods train.

(b)

Railway servants drawing Rs. 8000 and above but less then Rs. 16,400.

(c)

Railway servants drawing Rs. 6500 and above but less then Rs. 8000. Railway servants drawing Rs. 4100 and above but less then Rs. 6500. Railway servants drawing pay below Rs. 4100/-

(d)

(e)*

RAILWAY SERVANTS (PASS) RULES,1986 (1993 EDITION)

PASS ON PRIVILEGE ACCOUNT

Category

Class of Privilege Pass and Privilege Ticket Order admissible 2 I Class 'A'

Number of Privilege Pass and Privilege Ticket Order admissible Privilege Pass Privilege Ticket order

1 I. Group 'A' & Group 'B' (Gazetted)

3 6 sets per year

4 6 sets per year. In case of those Railway employees who had opted/are compulsorily governed under the scheme of widow passes entitlement would be limited to four sets of Privilege Ticket Orders.

Category

Class of Privilege Pass and Privilege Ticket Order admissible

2

Number of Privilege Pass and Privilege Ticket Order admissible

Privilege Pass 3 Privilege Ticket order 4

1
2.

Non-Gazetted Group 'B' & Group 'C' employees Appointed prior to 1.8.1969
(i)

Drawing pay I Class of Rs. 4900/- or above provided the employee are in scale the maximum of which is Rs. 6000/- or above.

1 Set per year Number of Privilege upto the end of Ticket Orders same as for 5th year of Groups A & B railway service. 3 Sets per year after 5 years of Railway Service

(ii)

(ii)Employees other than those covered in items (i) above

II/ Sleeper Class

Appointed on or after 1.8.1969 to [10.11.1987]*.

(i) Drawing pay of Rs. 5375/- I Class or above provided they are in a scale the maximum of which is Rs. 7000/- or above. 1 Set per year Number of Privilege upto the end of Ticket Orders same as 5th year of for Groups A & B railway service. 3 Sets per year Employees other than those II/ Sleeper after 5 years of Railway covered in items (i) above Class Service

(ii)

Appointed on or after [10.11.1987]* to 1.2.99

(i)

Drawing pay of Rs. 7250/- I Class or above or those who are in scale the minimum of which is Rs. 6500/-.

(ii)

1 Set per year Number of Privilege upto the end of Ticket Orders same as 5th year of for Groups A & B railway service. Employees other than those II/ Sleeper 3 Sets per year after 5 years of covered in items (i) above Class Railway Service

Employees appointed after 01.02.1999

(i)

Employees in scale the I Class minimum of which is Rs. 6500/- or above.

(ii)

(iii)

1 Set per year upto the end of 5th year of railway service. Employees drawing pay I Class 3 Sets per year of Rs. 7600/- or above after 5 years of Employees in pay scales IInd Railway of Rs. 5000-8000/- and Class 'A' Service Rs. 5500-9000/- and drawing the pay of Rs. 7250/- or above but less then Rs. 7600/Employees other than II/ those covered in items Sleeper (i), (ii) and (iii) above Class

Number of Privilege Ticket Orders same as for Groups A & B

(iv)

3.

Group 'D'

II/ Sleeper 1 Set per year upto the end Number of Privilege Class of 5th year of railway Ticket Orders same service. as for Groups A & B 3 Sets per year after 5 years of Railway Service

Note : Maximum 05 persons including 02 dependants can be included in a Pass/PTO. But there is no restriction when Pass/PTO is issued only in favour of the employee himself and his/her family. Period of availability of Passes/PTOs: 03 months for single journey Passes /04 months for returned journey passes and 03 months for PTOs

Condition of Entitlement I. First Class A Privilege Pass entitles the holder to:1. travel in any class other than First AC Class; 2. deleted as per railway Board's Letter No. E(W)93 PS 5-1/1 dated 9.1.1995 (RBE 2/95) 3. carry 140 Kilograms of luggage for each adult member the Pass and half that quantity for each child: but only 70 Kgs. for each adults and half of this quantity for each child on Nilgiri Railways. 4. to travel in AC sleeper class without payment of any extra fare. 5. to travel in First AC Class on payment of 1/3 of difference between the First AC class fare and AC sleeper class fares 6. carry one 'attendant' in Second Class II. First Class Pass entitles the holder to :1. carry one attendant in Second Class; 2. travel in any Class other than First AC; 3. to travel in AC sleeper class without payment of any extra fare; 4. to travel in First AC class on payment of full difference between First AC sleeper and AC sleeper class fare; and 5. to carry 70 Kg. of luggage for each adult member in the pass and half that quantity for each child.

III. IInd Class 'A' pass entitles the holder to :1. Travel by AC 3 tier 2. IInd Class 'A' pass shall be be of yellow colour.
Privilege Ticket Order holder irrespective of whether he belongs to Group A, B, C or D:1. To travel in the same class as on the privilege pass to which he is entitled as mentioned herein before or in a lower class by paying 1/3 of the fare of the entitled class or the lower class in which he is travelling ,as the case may be. First class PTO holder can however travel in AC sleeper class by paying 1/3 of the fare of AC sleeper class. 2. To carry one attendant in II nd Class in the case of First class 'A' and First Class Privilege Ticket Order by paying 1/3 of the fare of the IInd Class. 3. Break of journey and distance restrictions as application in the case of ordinary ticket. How ever, a holder of ticket ex changed for a PTO travelling by mail train can break journey enroute without distance restrictions. 4. Travel in a Class higher then the entitled class on payment of charges for travel in the entitled class against Privilege Ticket order together with difference between, full fare of the class shown in the privilege ticket order and that of the class in which he elects to travel; and 5. free luggage allowance on the same condition applicable to a holder of an ordinary ticket for the same class in which he elects to travel;

Privilege pass shall be issued for journey from the starting station to the destination station as desired by the railway servant, via shortest route, provided that a longer route may be permitted on the Privilege Pass in the following circumstances :1. two alternative routes are available for a destination, for example Bombay to Calcutta via Nagpur or via Allahabad and Bombay to Delhi by the Central Railway or by the Western Railway - such passes may be permitted by either route irrespective of the distance involved; or 2. If the distance to destination via a longer route preferred by the Railway servant does not exceed by fifteen percent of the distance via the direct route such passes may be issued even if a double journey over a small portion is involved (for example - ex-Chittaranjan to Kancharapara via Howrah or ex-Lucknow to a station on the Southern/South Central Railway via Bombay V.T.), provided the distance does not exceed the distance via the shortest route by more than 15% to take advantage of terminal facilities as in Bombay V.T. Kalyan or Madras-Arkonam sections; or 3. If the longer route to destination is quicker than the direct route irrespective of distance involved.

ENTITLEMENT TO TRAVEL ON EACH PRIVILEGE AND POST-RETIREMENT COMPLIMENTARY PASS

Status

Entitlement on each pass Rajdhani Express Shatabdi Express Two seats in Executive Class or two seats in Chair Car One seat in Executive Class OR two seats in Chair Car.

(i)

Retired and serving Board Members Serving Officers with Pay of Rs. 22,400 and above and retired officers of equivalent status

Two berths in I-AC oe two berths in 2-AC or 4 berths in 3-AC One Berth in I-AC (on payment of 1/3dr of the difference of fare between IAC & 2-AC of Rajdhani or two berths in 2-AC or Four berths in 3-AC Two berths in 2-AC or Four berths in 3-AC

(ii)

(iii)

Serving Officers with Pay of Rs. 14,300 and above and retired officers of equivalent status Serving Officers with Pay below Rs. 14,300 and retired officers of equivalent status Other Serving and retired First Class holders

Two seats in Chair Car.

(iv)

One berths in 2-AC or two berths in 3-AC -Do-

Two seats in Chair Car.

(v)

-Do-

POST RETIREMENT COMPLIMENTARY PASS

Category Group A & B (a) (b) With Railway service of 20 years or more 2 Sets but less than 25 years. With minimum Railway service of 25 3 Sets years With Railway service of 20 or more but 1 Set less than 25 years. With minimum Railway service of 25 2 set years With minimum Railway service of 20 1 Set Every year years

Number of passes admissible in one year

Group C (a) (b)

Group D (a)

Note: A benefit of additional 5 years service for post-retirement complimentary passes may be allowed to those medically decategorised /unfit Railway servants who retire either by refusing to accept the alternative post or the alternative post being not available.

Residential Card Pass

(i)

Groups A and B Groups C & D (a) Appointed prior to 1-4-1987 Drawing pay of Rs. 6,700/-or above or in scale the minimum of which is Rs. 6,500/Less than Rs. 6,700/(b)

First Class sections

on

Suburban

(ii)

First Class sections.

in

Suburban

II Class /Sleeper Suburban sections.

Class

in

Appointed during 1-4-1987 to 1.2.1999 Drawing pay of Rs. 7,250/- or above or in scale the minimum of which is Rs. 6,500/Less than Rs. 7,250/First Class sections. in Suburban

II Class / Sleeper Suburban sections.

Class

in

(c)

Appointed after 1.2.1999 Drawing pay of Rs. 7,600/- or above or in scale the minimum of which is Rs. 6,500/Less than Rs. 7,600/Ist Class in Suburban sections.

II Class / Sleeper Suburban sections.

Class

in

Eligibility for School Card Pass as under:Entitlement/ Facilities I Class 'A'

Category I. II . Group 'A' & Group 'B' (Gazetted) Non-Gazetted Group 'B' & Groups 'C' employees
a)

Appointed prior to 1.8.1969 i) Drawing pay of Rs. 4900/- or above provided the employee are in scale the maximum of which is Rs. 6000/- or above. I Class

ii)
b)

Employees other than those covered items (i) above

in

II/ Sleeper Class

Appointed on or after 1.8.1969 to 10.11.1987

(i)

Drawing pay of Rs. 5375/- or above provided they are in a scale the maximum of which is Rs. 7000/- or above. Employees other than those covered items (i) above in

I Class

(ii)

II/ Sleeper Class

Eligibility for School Card Pass as under:c) Appointed on or after 10.11.1987 to 1.2.99 (i) Drawing pay of Rs. 7250/- or above or those who are in scale the minimum of which is Rs. 6500/-. Employees other than those covered in items (i) above I Class

(ii)

II/ Class

Sleeper

d)

Employees appointed after 01.02.1999 (i)

(ii)

Employees in scale the minimum of which is Rs. 6500/- or above.

I Class

Employees drawing pay of Rs. 7600/- or above

Employees in pay scales of Rs. 5000-8000/and Rs. 5500-9000/- and drawing the pay of Rs. 7250/- or above but less then Rs. 7600/Employees other than those covered in items (i), (ii) and (iii) above

I Class
IInd Class 'A'

(iii)

(iv)

II/ Class II/ Class

Sleeper Sleeper

III

Group 'D'

SPECIAL PASSES

1. On Medical Grounds
2. On sports account 3. For appearing before RRB/ Selection Board while on leave or on duty. 4. For attending Courts. 5. For attending departmental disciplinary enquiries and for inspection of documents. 5-A. For attending complainant's enquiry

6. For personal hearing of the Appellate Authority.

7. Office bearer and representative of recognised railway unions and of the Federation for whom grant of Pass is governed by the instructions issued by Railway Board from time to time. 8. Members of Staff Benefit Fund Committee etc. 9. Special Class Railway Apprentices. 10. Other apprentices. 11. For Scout and Guide activities. 12. For St. John's Ambulance Brigade. 13. to receive settlement dues. 14. for motor vehicle 15. On First appointment to Railway Service 16. On retirement/decease - grant of settlement pass.

17. For enquiries by Commissioners for Railway Safety.

18. To staff of quasi Railway Institutions. 19. Railway servants under suspension. 20. Attending conferences, congresses or meetings.

21. Family passes to Territorial Army Personnel proceeding to camps. 22. Candidates summoned for test/ interview by Railway Recruitment Boards and Railway Administrations. 23. Journeys in connection with children's camps. 24. Attending cultural activities etc. 25. Passes to members of Railway User's Consultative Committees, National Railway User's Consultative Council. 26. Passes for families of reservists. 27. Retired Railway servants for perusal of documents for preparation of his Defence in disciplinary case instituted against him. 28. Medically decategorised staff when called for adjudging their suitability for alternative appointment. 29. To retired Railway servant for assistance to defend a Railway servant involved in disciplinary proceedings, to attend any meeting of a commission of enquiry or of a Board, Conference, Committee, or departmental enquiry convened under proper authority or is required to perform any public duty in an honorary capacity. 30. To Casual Labour on recruitment/ discharge. 31. Complimentary passes to next of kin of the victims as well as to the surviving victims involved in Railway accidents. 32. RPF Dogs with Handler/Inspectors. 33. Issue of Bazar Passes. 34. Grant of I AC Complimentary Pass to the visiting Lecturer of a appropriate status. 35. Whole time employees of the Zonal Recognised Unions and Federations. 36. Railway Magistrates 37. Government Railway Police. 38. Participants in Workers Education Programmes Conducted by AIRF/ NFIR in the Zonal Headquarters Station/ Divl. Headquarters Station / Centralised Training Institutes. 38. Rail travel facilities to MR/MOS(R)/DMR.

39. Non-Railwaymen.
40. Claimant before Railway Claims Tribunal 41. Retired Railway Officers of Selection Grade and above who are empanelled as Railway Inquiry Officers in D&AR cases to undertake journey either for conduct of inquiry or for training or any other official purpose in this connection

Use/Misuse/Fraudulent of use of Passes and Privilege Ticket Orders :

1. Passes and PTOs are not transferable and should be used only by the person in whose favour they have been issued. Special care should be taken to ensure that passes and PTOs are not lost while in the custody of the pass holder. In the case of loss the pass or privilege ticket order may pass into unauthorised hands leading to fraudulent use for which the pass or PTO holder may have to share responsibility and be also liable for action under the rules. In case of loss of pass or PTO a report should be made immediately to the police by the pass or PTO holder sending a copy of the same to the Pass/Privilege Ticket Order issuing authority. 2. Deterrent punishment should be awarded to railway servants detected misusing passes and privilege ticket orders; this may take the form of dismissal or removal from service or reduction to a lower post depending upon the seriousness of the offence. 3. In case of a retired railway servant, misuse of post-retirement complimentary pass renders the retired railway servant liable to be declared ineligible for getting such passes.

4. A fine of Rs. 10/- for second class and Rs.25/- for First Class passes may be imposed on the Railway employees for not filling the date of commencement of the journey on the passes both privilege and duty granted them. This amount has to be recovered from the employee by the ticket checking staff and the proper receipt issued. This fact may also be endorsed on the passes. Passes may also be returned within one month of the expiry of the pass or its utilization whichever is earlier. In regard to those cases where a fine has been imposed by the T.T.Es for non-filling the date of commencement of journey on the passes, the following action may be taken
(a) (b)

First case Subsequent

Warning 'To be dealt with on merits'. This should be taken serious view of and suitable deterrent action taken against the defaulting staff.

(I)

Railw ay Staff: -

Loss of duty Card Passes available for a period without stipulation of the number of the journey.

(a)

Gold/Silver/ passes

Bronze

Actual cost of replacement to be recovered. See Railway Board's Letter No. 98/G/127/4/Mint/Pass dated 16.07.1998 Rs. 35/Rs.12.50

(b) (c)

I-A &I Class II Class

Loss of duty cheque passes with limited validity and specified destination.

(a)
(b) (a) (b) (a) (b)

I-A &I Class

II Class I-A &I Class II Class I-A &I Class II Class

Rs.10/Rs.5/Rs. 10/Rs. 5/Rs. 35/Rs. 12.50

Loss of privilege passes.

Residential card pass/school card pass, provision (Bazar) card pass.

(II)

Non-Railway Staff :Complimentary passes issued non-Railway organisations/ individuals.

(i) Loss of card passes available for a period with-out stipulation of the number of journeys
(a)

I Class II Class

Rs.150/Rs 75/-

to

(b)

(ii) Loss of cheque passes available for a specified destination and limited validity.
(a)

I Class

Full fare subject to a maximum of Rs.50/- and a minimum of Rs.10/Full fare subject to a maximum of Rs.30/- and a minimum of Rs.5/-. Rs. 35/Rs. 12.50

(b)

II Class

Card Passes issued to GRP/P&T/Railway Magistrates. Retired Employees. Railway

(a) (b)

I Class II Class

Loss of post-retirement complimentary pass

(a) (b)

I-A &I Class II Class

Rs. 25/Rs. 10/-