Computer applications softwares application in Project management

Made by Punit chheda Dhruv joshi Kaivalya mawale Vishal savla Rakesh shetty Sarvesh susvirkar

What is Project management ?

Sequential completion of activities and task given in specific time and cost parameters with standard specifications

What is Project Mngt Information Systems (PMIS) ?

A kind of a system necessary for integrating multifunctional tasks and for tying schedules , costs, and work performance together. Modern method of project planning and control require a system to handle information efficiently Project management software has a capacity to help plan, organize, and manage resource

Advantages of the sophistication of the software

Scheduling cost control and budget management resource allocation collaboration software Communication decision-making quality management documentation or administration systems

Today, numerous PC-based project management software packages exist, and they are finding their way into almost every type of business

Tasks and Activities of Applications

Scheduling
To sequence project activities and assign dates and resources to them The detail and sophistication of a schedule produced by a scheduling tool can vary considerably with the features provided and the scheduling methods supported. Scheduling tools may include support for
Multiple dependency relationship types between activities Resource assignment and levelling The Critical Path and Critical Chain methods Activity duration estimation and probability-based simulation Activity cost accounting

 Providing information
Project planning software can be expected to provide information to various people or stakeholders, and can be used to measure and justify the level of effort required to complete the project.
Overview information on how long tasks will take to complete. Early warning of any risks to the project. Information on workload, for planning holidays. Evidence. Historical information on how projects have progressed Optimum utilization of available resource. Cost Maintenance.

The primary challenge of project management Applications

Achieve all of the project goals and objectives The primary challenges are scope, time, quality and budget.

The secondary and more ambitious challenge is to optimize the allocation of necessary inputs and integrate them to meet pre-defined objectives.
Scheduling of operational activities to the concern team Time management and time study

Example of Project Management Applications

Applications Features

Teamwork Project Manager

Task lists ,Time tracking, File sharing, Milestones, Message boards, Notebooks, Integration

Basecamp

Multiple projects, File sharing, Time tracking, Write board, Security, Integration

Intervals

Task management, File storage, Reporting functions, Client access, Time tracking, Security, Integration

The software used in Project Management and Project life cycle

 Most softwares nowadays break up the project life cycle in 4 stages

Project initiation

The softwares help in the above stages of the initiation stage of the life cycle of project

Project Planning
After defining the project and appointing the project team, you're ready to enter the detailed Project Planning phase. This involves creating a suite of planning documents to help guide the team throughout the project delivery. The Planning Phase involves completing the following 10 key steps:

Project Execution

Project Closure

Project Closure involves releasing the final deliverables to the customer, handing over project documentation to the business, terminating supplier contracts, releasing project resources and communicating project closure to all stakeholders. The last remaining step is to undertake a Post Implementation Review to identify the level of project success and note any lessons learned for future projects.

Impacts of Software on project management.

Issue
In computing, the term issue is a unit of work to accomplish an improvement in a system. An issue could be a bug, a requested feature, task, missing documentation, and etc. For example, OpenOffice.org used to call their modified version of BugZilla Issue Zilla. As of September 2010, they call their system Issue Tracker. Problems occur from time to time and fixing them in a timely fashion is essential to achieve correctness of a system and avoid delayed deliveries of products.

severity levels
Critical High The bug or issue affects a crucial part of a system, and must be fixed in order for it to resume normal operation. Medium The bug or issue affects a minor part of a system, but has some impact on its operation. This severity level is assigned when a non-central requirement of a system is affected. Low The bug or issue affects a minor part of a system, and has very little impact on its operation. This severity level is assigned when a non-central requirement of a system (and with lower importance) is affected.

Cosmetic
The system works correctly, but the appearance does not match the expected one. For example: wrong colors, too much or too little spacing between contents, incorrect font sizes, typos, etc. This is the lowest severity issue. In many software companies, issues are often investigated by Quality Assurance Analysts when they verify a system for correctness, and then assigned to the developer(s) that are responsible for resolving them. They can also be assigned by system users during the User Acceptance Testing (UAT) phase.

Project Scheduling case study

AdHoc Resource Planner and enTouch.schedule reduce planning time by as much as 80%

The Problem
It used to take this industrial manufacturer up to 80 hours a month to modify and manage the job schedule. The scheduling manager would print out a copy of the spreadsheet and mock up changes for an administrative assistant to make the actual changes. This would take several iterations and constant updates. In addition, there was no way to easily insert a new job into the schedule when the current job would run long, or add a new job to the schedule. The spreadsheet approach had become cumbersome and difficult to manage. A new way to manage the schedule had to be found.

The Analysis
The customers bottom line depended on the timely and efficient scheduling of heavy equipment trucks and operating crews. The widely separated job locations and extended planning windows were significantly affecting job costs and profit margins. Jobs were often moved from one truck to another truck, which caused a bull whip effect on the overall schedule. For example, if a truck and crew were already in Illinois when a new job in Illinois hit the queue, it would be beneficial to reassign the Illinois truck rather than move a truck from Florida to Illinois or send the Illinois truck out-of-state as originally planned. The constantly changing schedule due to new business, varying skill level of crews, and how the trucks were equipped placed it clearly on the critical path.

The Solution
By implementing AdHoc Systems Resource Planner in conjunction with our enTouch.schedule framework, PSC was able to reduce the monthly schedule management time from 80 hours to less than 16 hours about 20% of the original effort The drag-and-drop user interface of the Resource Planner was used to move and insert jobs into the current job schedule as they occurred. enTouch.schedule was then called from the Resource Planner to readjust and update the schedule, which was redisplayed in the Resource Planner. Using the Resource Planner, the scheduling manager can now print a variety of schedules by truck, type of job, availability of crew, or by customer. The user interface and the use of colors to differentiate between the various types of jobs for easier readability make the management of the job schedule more intuitive.

How to Choose ProjectManagement Software

When the project is sufficiently complex, we can use software for a wide variety of tasks, including storing and retrieving important information; analyzing and updating that information; and preparing presentations and reports that describe the information and results of the analyses.

Stand-alone specialty software for project managers.

Word processing: Useful for preparing the narrative portions of project plans, maintaining a project log, creating progress reports, and preparing written project communications (Microsoft Office Word) Business graphics and presentation: Useful for preparing overheads and slide shows for project presentations and developing charts and artwork for written reports and publications (Microsoft Office PowerPoint) Spreadsheet: Useful for storing moderate amounts of data, performing repetitive calculations, running statistical analyses, and presenting information in chart formats (Microsoft Office Excel) Database: Useful for storing and retrieving large amounts of data for analysis and presentation (Microsoft Office Access)

 Accounting: Useful for keeping records of project income and expenses and producing a variety of descriptive and comparative reports (Intuit QuickBooks) Time and information management: Useful for scheduling your calendar, maintaining a to-do list, keeping your address book, and managing your e-mail activities (Microsoft Office Outlook) Advantages of Stand alone software They offer powerful capabilities in their areas of specialty. You most likely have several packages already on your computer. People probably know how to use many of the common specialty packages.

Integrated project-management software

Integrated project-management software combines database, spreadsheet, graphics, and word-processing capabilities to support many of the activities normally associated with planning and performing your project.
Advantages Create a hierarchical list of activities and their components. Define and store key information about your project, activities, and resources. Define activity interdependencies Develop schedules by considering activity durations, activity interdependencies, and resource requirements and availability.

Advantages Display your plan for performing project activities in a network diagram. Display a schedule in Gantt-chart and table formats. Assign people to work on project activities for specific levels of effort at certain times. Schedule other resources for project activities at specified times. Determine your overall project budget .

Gantt chart example.

CPM Example

Types of Softwares

Microsoft Project
Developed and sold by Microsoft. Compatible with SQL server and Oracle Database It is designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analyzing workloads. As resources are assigned to tasks and assignment work estimated, the program calculates the cost, equal to the work times the rate, which rolls up to the task level and then to any summary tasks and finally to the project level. It has two editions, Standard and Professional.

Welcom
Welcom has three software plans Open plan, Cobra and Spider. Open Plan has advanced scheduling and modeling tools for resource management. It integrates company wide information and enables information sharing across multiple projects. Team members can work on pieces of the project then roll up information for composite reporting. Cobra is cost management tool designed to manage and analyze budgets, earned value and forecasts. Spider is multi user, multi project web based tool for viewing and updating project data from Open Plan user web browser.

Trakker
Trakker offers a interesting products including tools for cost management, activity based costing, earned value

management as well as usual planning, budgeting and

tracking tools. These tools interface with commercial accounting systems and can be web enabled for use on the internet and intranet with browsers.

Primavera
The focus of Primavera EPPM software is to allow organizations to effectively manage their programs and projects regardless of complexity. The software provides end-to-end, real-time visibility of all corporate information to inform portfolio management decisions, determine the correct resources, and ensure individual project teams have the appropriate skills to complete any given project. Primavera software includes project management, collaboration and control capabilities and integrates with other enterprise software such as Oracle or SAPs ERP systems.

As of 2012 Primavera enterprise project portfolio management software products include:

Primavera P6 Enterprise Project Portfolio Management Primavera P6 Professional Project Management Primavera P6 Analytics Primavera Portfolio Management Primavera Contract Management, Business Intelligence Publisher Edition Primavera Risk Analysis Primavera Inspire for SAP Primavera Earned Value Management Primavera Contractor

Thank you!!!