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Intro To Ms Excel

This document provides an introduction to spreadsheet software Microsoft Excel 2003. It discusses what a spreadsheet is and how it is divided into rows and columns with cells at the intersection. It describes how to launch Excel and how the active cell is surrounded by a heavy border. It covers modifying the worksheet using commands like insert and delete and how to use cell ranges. It also discusses creating basic formulas with mathematical operators and functions, formatting cells, and creating different types of charts and graphs to represent data.

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Ata Ullah Mukhlis
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227 views32 pages

Intro To Ms Excel

This document provides an introduction to spreadsheet software Microsoft Excel 2003. It discusses what a spreadsheet is and how it is divided into rows and columns with cells at the intersection. It describes how to launch Excel and how the active cell is surrounded by a heavy border. It covers modifying the worksheet using commands like insert and delete and how to use cell ranges. It also discusses creating basic formulas with mathematical operators and functions, formatting cells, and creating different types of charts and graphs to represent data.

Uploaded by

Ata Ullah Mukhlis
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Introduction to

Spreadsheet Software Microsoft Excel 2003

Introduction to Spreadsheets
Spreadsheet a computerized ledger Divided into rows and columns
Columns identified with alphabetic headings Rows identified with numeric headings

Cell the intersection of a row and a column


Cell reference uniquely identifies a cell
Consists of column letter and row number

Launching Excel
Start Button, Programs
Microsoft Office
Microsoft Office Excel 2003

Start Button, Run


Type Excel Click OK or Tap <Enter>

Rows, Columns, and Cells


Cell referenced by column, then number

Active cell surrounded by heavy border

Row headings to the left of each row. Rows designated with numbers

Column headings above each column. Columns designated with letters

The Excel Spreadsheet


Menu Toolbars Title Rows

Columns

The Excel Spreadsheet


Cells Active Cell Formula Bar Tabs Status Bar

Excel 2003
256 Columns, A-Z,AA-AZ,BA-IV 65536 Rows 16 million+ Cells A Contiguous Group of Cells is Called a RANGE
Ex. A1:B9, K5:Z100

Types of Cell Entries


Labels
Constant an entry that does not change Letters, Numbers, Titles

Values Contain the numeric data Formula a combination of numeric constants, cell references, arithmetic operators, and functions
Always begins with an equal sign

Data Types

An Excel Workbook
Menu bar gives lists of commands

Formatting toolbar

Standard toolbar

Title bar shows name of workbook

The Active Cell, Formula Bar, and Worksheet Tabs


Formula bar displays contents of active cell

Active cell is highlighted

Click tabs to move to a different worksheet

Modifying the Worksheet: The Insert Command

Can be used to add rows, columns, or cells

Modifying the Worksheet: The Delete Command

If deleting a cell, specify whether to move other cells up or to the left Specify whether youre deleting cell, row, or column

Using Cell Ranges


Range a rectangular group of cells
May be a single cell or the entire worksheet May consist of a row (or part of a row), a column (or part of a column) or multiple rows and/or columns

To select a range:
Click left mouse button at the beginning of the range Hold left mouse button as you drag the mouse Release left mouse button at the end of the range

Formatting Cells
Format Cells command controls the formatting for numbers, alignment, fonts, borders, and patterns (color)

The Format Cells Command


Number tab allows you to specify appearance of numbers Alignment tab specifies vertical and horizontal alignment

Font tab allows you to specify font type and size

Borders and Patterns tabs allow you to create special effects

The Completed Worksheet

Shading is used to identify labels and assumptions, and to show class averages.

Order Of Operation
Parenthesis Exponentiation Multiplication/Division Addition/Subtraction

(2 + 2) * 3 = ???

Formulas
When you select a cell on a spreadsheet, you can enter data (e.g., text or numbers) into it, or you can enter a formula. Formulas are equations that perform calculations or values in your worksheet. Formulas always begin with an equal sign (=). When you enter an equal sign into a cell, you are basically telling Excel calculate this. Try entering =5+2*3 into an empty cell and press Enter to see what happens. To edit a formula, you can double-click the cell containing it.

Creating Basic Formula


You do math in Excel by typing a simple formula into a cell. An Excel formula always begins with an equal sign (=). Math operators
Addition: + Subtraction:Multiplication:* Division:/

Example: Gas + Utilities

Click on the cell that displays the expense of Gas and Utilities. Enter =. Click on the Gas cell for January. Enter +. Click on the Utilities cell for January Hit Enter key.

Compute the Student Semester Averages

Absolute and relative references used in formulas

Create the formula in cell E4 and copy to other cells

Display the Cell Formulas

Functions
Functions are Excel-defined formulas. They take data you select or enter, perform operations on them, and return a value or values. The most common format for the functions we will use today is:
=FunctionName(first cell label:last cell label) =SUM(B2:B9) =SUM(B1,B2,B3,B4,B5,B6,B7,B8,B9) **BOTH functions above will give you the same result, but notice the two different ways of telling Excel which cells should be added together.**

Today we will begin by calculating means, medians, modes, variances, and standard deviations.

Built in Functions

Use of colon = through

Excel Built-In Functions


SUM

AVERAGE
SIN IF AND COUNT Many More (look at Help and fx)

The =SUM() Function


Excel Has Many Functions to Expedite Calculations =SUM() is the Most Commonly Used
Sums a Group of Contiguous Cells

Syntax =SUM(firstcell:lastcell)
Ex. =SUM(B1:B100) sums all the numbers in cells B1 to B100, inclusive.

The Autosum Tool Works Well if the Sum is to be Next to the Range to be Totaled

Graphs and Charts


States Arizona Orlando Iowa Public Websites 34 33 35 Non-public websites 32 43 22

States New York Chicago Indiana Washington

Public Websites 88 10 67 98

Non-public websites 32 24 76 99

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What is a Chart?
A graphic representation of data in a worksheet The chart is based on descriptive entries called category labels, and on numeric values called data point.

Deferent Kinds of Charts:


Column Chart Line Chart Pie Chart Bar Chart Scatter Chart

Non-public websites
Non-public websites 99 76 43 22

32

32

24

28

Public Websites

Non-public websites 120

100

80

60

40

20

0 Arizona Orlando Iowa New York Indiana Washington Chicago

Figure 1-1 Public and Non-public Parks and Recreations Websites

29

Public Websites

Arizona Orlando Iowa New York Indiana Washington Chicago

Non-public websites
Non-public websites

99 76

43 32 22 32 24

Arizona

Orlando

Iowa

New York

Indiana

Washington Chicago

30

Charts
Salesperson Performance
1000 800 600 400 200 0 Bob Sue Tom Jan Feb Mar Apr

Jan Bob Sue Tom 700 600 700

Feb 750 800 650

Mar 800 900 750

Apr 800 950 850


1000

Cases Sold

Salesperson Performance

Cases Sold

800 600 400 200 0 Jan Feb Mar Apr

Bob Sue Tom

Thanks?

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