Brown Paper Mcrs

Systems
BROWN PAPER THE GUN & THE SIMPLE TOOL FOR SYSTEMS IMPROVEMENT IN ALL ORGANIZATION FUNCTION
Systems Methodology
Systems
brown paper current system
Systems brown paper - definition
a brown paper is a presentation aid which is used to outline current systems and to identify systems weaknesses. it is also used to outline proposed or upgrade systems.
Systems mini flow - definition
a mini-flow is a presentation aid. it is used to outline a current or proposed system. it is normally an a4 flow diagram which can be used as an handout, an ohp slide or filed in an area book. it is often used as an exact copy of a brown paper.
Systems completing a brown paper - 10 steps
1 pre present 2 copies 3 understand 4 preliminary
6 7 8 9
finalise critique test present
5 test
10 action
Systems brown paper - detail

separate two copies into two piles and file second copy go through documents with client, understand detail write details on copy with client separate documents into five piles: forecast order entry planning control reporting place brown paper in rough order with one dab of glue understand flow and review with client to confirm complete brown paper
Systems brown paper - typical pitfalls

missing system elements blank copies only only one copy mismatched mini-flow & brown paper too much detail too little detail so what ? syndrome brown paper deterioration size of brown paper client disagreement out of date
Systems
sequence of operations
resources activities
activity listing observation s recap volumes data development resource levels implementatio n plan volume forecast
machines/ processes
statistics
observations lost time summary
systems
brown paper current system critique system objectives proposed system
training
diagnostics identified training needs training flows training sessions
action plans
new planning rates master schedule dry run implementation plan
installation
see implementation steps
Systems
critiques
Systems critiques - system facets

is information complete? is information timely? is information correct? is information of use / relevant? is the level of detail too little / too much? are there system disconnects? is there too much paperwork? what can be computerised for ease of use? is the system wrong or are people just not using the information?
Systems forecast - possible critiques of the system

out of date data no basic sales info to production wrong people involved inflexible for production capacity not used does not exist not enough detail produced too late
wrong timescale
Systems plan - possible critiques of the system

wrong standards frequent changes doesnt relate to forecast inflexible timeliness not enough detail no procedure no commitment meetings illogical runs
customer resources available

not used
incompatible plans
no contingency plans no comparison to actual
distributed to wrong people
Systems control of execution - possible critiques of the system

wrong standards frequency information missing wrong area duplication consistency people cannot fill reports in
no short interval control wrong / irrelevant information
Systems reports - possible critiques of the system

no review meeting
dont generate actions no report
not used
consistency do not review standards
no agenda / poor meeting inappropriate information timeliness attention to detail report not user friendly frequency
doesnt feed into production control
Systems
sequence of operations
resources activities
activity listing observation s recap volumes data development resource levels implementatio n plan volume forecast
machines/ processes
statistics
observations lost time summary
systems
brown paper current system critique system objectives proposed system
training
diagnostics identified training needs training flows training sessions
action plans
new planning rates master schedule dry run implementation plan
installation
see implementation steps
Systems
system - system objectives
measure, control and manage the area / business so that performance can be improved, and the improvement process sustained. links company strategy, operational strategy and day to day execution
Systems proposed system brown paper

describes a complete proposed system
no system disconnects
links logically with its interfaces answers all critique points raised on existing brown paper reviewed with the project leader
reviewed and signed off by the client

neat and professional manner
Systems generic management control system

Short Term Forecast Master Schedule -activity -people -materials Monthly Planning Meeting Monthly Business Report -P&L - Budget Monthly Business Review Meeting Weekly Management Report - Production -Sales -Quality -Safety Weekly -Engineering Action Plans Weekly Management Performance Review Short Interval Control Daily/Weekly Operating Report Downtime Report Daily/Weekly Action Plans Weekly Production Report
Monthl y forecas t review
Daily/Weekly Production Plan
Weekly Action Plans

Weekly Production Performance Review
Weekly planning Commitment Meeting
Daily Production Performanc e Review
Systems
RE-DESIGNIG ORGANIZATION STRUCTURE
Systems
Brown paper is simple & quick methodology with many benefit
Business process mapping & re-engineering Designing organization structure Restructuring system & organization (make more simple & flexible) KPI design Job analysis Performance system design Find missing link the integration system (SAP, BSC, Lean, ISO, MBNQA, etc) Flow chart design SOP design Form & format design Working instruction design Improvement system Designing control & check system Designing report system Designing planning system Integration all system in organization etc

Brown Paper Mcrs

Uploaded by

Copyright:

Available Formats

Brown Paper Mcrs

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Brown Paper Mcrs

Uploaded by

Copyright:

Available Formats

Systems

brown paper current system

Systems brown paper - definition

Systems mini flow - definition

Systems completing a brown paper - 10 steps

1 pre present 2 copies 3 understand 4 preliminary

finalise critique test present

Systems brown paper - detail

Systems brown paper - typical pitfalls

Systems critiques - system facets

Systems forecast - possible critiques of the system

Systems plan - possible critiques of the system

customer resources available

distributed to wrong people

Systems control of execution - possible critiques of the system

no short interval control wrong / irrelevant information

Systems reports - possible critiques of the system

doesnt feed into production control

Systems proposed system brown paper

reviewed and signed off by the client

Systems generic management control system

Monthl y forecas t review

Daily/Weekly Production Plan

Weekly Action Plans

Weekly planning Commitment Meeting

Daily Production Performanc e Review

RE-DESIGNIG ORGANIZATION STRUCTURE

You might also like