The Pro Action Caf version 1.

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The Pro Action Caf is a space for creative and action oriented conversation where participants are invited to bring their call - project - ideas - questions or whatever they feel called by and need help to manifest in the world. The concept of Pro Action Caf is a blend of 'World Caf' and 'Open Space' technologies. It was first conceived by Rainer von Leoprechting and Ria Baeck in Brussels / Belgium. What is Pro Action Caf Good For? As a conversational process, the Pro Action Caf is an collective, innovative methodology for hosting conversations about calls, questions and projects that matter to the people that attend. These conversations link and build on each other as people move between caf tables, cross-pollinate ideas, and offer each other new insights into the questions or issues that are most important in their life, work, organization or community. As a process, the Proaction Caf can evoke and make visible the collective intelligence of any group, thus increasing peoples capacity for effective action in pursuit of good work. Pro Action Caf can be used with a network of people and/or as a methodology for specific group / organization / community to engage in creative and inspirational conversation leading to wiser and more collectively informed actions. General Flow of a Pro Action Caf: A quick check-in circle to connect to purpose of the session and with each other. If check- in has already taken place as part of a longer process go straight to building the agenda. You need 2 to 3 hours for good Proaction caf. Invite participants step forward with their call and in that way ask the community for the help you need to move your project into action. People with a call / project stand up, speak it and write it on the agenda that corresponds to a numbered caf table. Count the amount of participants divide by 4 that gives the amount of callers with projects / sessions that can be worked - with f. ex. 40 people you can have maximum 10 callers with each their project. The principle is first come first serve. If you have less callers add chairs to caf tables but no more than 5 at each table. During this process each contributing participant ( those who do not step forward) get to contribute / support to 3 of the different calls /projects. When the agenda has been created invite the callers to go to their numbered caf tables. There will be 3 rounds of conversation in caf style of 20 to 30 minutes - each guided by a few generic question to help deepen and focus the conversations: Round 1:

What is the quest behind the call /question/ project? - to deepen the need and purpose of the call.

Round 2:

What is missing? when the quest has been deepened, explore what could makes the project more complete and possible. Round 3:

What am I learning about myself? What am I learning about my project? - What next steps will I take? - What help do I still need? to help bring it all together for caller and his/ her project. This 3rd round is in 2 steps: First 20-25 minutes for the callers to reflect by themselves on the 4 questions above and harvest their key insights. Then a last round where 3 new contibutors visit the tables to listen to the harvest of the caller, their learning, their steps, help needed and then offer any insight and any further support they can offer Between each round create breaks for the contributors to have a drink, relax together and get ready to support another caller in their quest/ project. Last step is to meet in the circle and invite the callers from each table to share answers to these 2 question: What am I grateful for? What are my next steps?

If there is time the whole group call reflect shortly on: What applications do we see for practicing proaction caf in our contexts? End the Pro Action Caf with a collective gesture to appreciate the work done and the gifts offered and received. Materials and Set-Up: Ideally create a large circle in one part of the room and enough caf tables with 4 chairs in another part (if the size of the room does not allow this, then participants will move the tables and chairs themselves as soon as the agenda is created). Dress the tables with flipchart paper, colour pens and markers as basic caf set up. Prepare the matrix for the agenda setting of the session with the right amount of sessions according to the number of participants divided by 4. Have fun and do good work together.
http://sites.google.com/a/pro-action.eu/pro-action-caf-/how-to-become-a-host/hosting-kit, The real voyage of discovery lies not in seeking new landscapes, but in seeing with new eyes. Marcel Proust