BRAHMS

LIVING COLLECTIONS MODULE

DEVELOPED IN COLLABORATION WITH THE BOTANIC GARDENS IN LEIDEN AND OXFORD

Oxford Botanic Garden April 2011 - looking towards Magdalen College tower

Document prepared by Denis Filer May 2011

CONTENTS
INTRODUCTION .......................................................................................................................................................... 3 GETTING STARTED ...................................................................................................................................................... 4 ACTIVATE MODULE .............................................................................................................................................................. 4 OPTIONALLY IMPORTING SETUP FILES ...................................................................................................................................... 4 SMALLER CUSTOM LOOKUPS .................................................................................................................................................. 4 ACCESSION BACKLOGS AND DATA TRANSFERS ............................................................................................................................ 4 EDITING LIVING COLLECTION RECORDS IN BRAHMS ................................................................................................... 5 EDITING IN DATA GRID MODE ................................................................................................................................................. 5 EDITING IN DATA FORM MODE ............................................................................................................................................... 5 LINKING ACCESSIONS TO LOCATIONS ........................................................................................................................................ 6 EDITING ACQUISITION DETAILS ............................................................................................................................................... 7 IDENTIFICATION AND ADDING SPECIES DETERMINATION ............................................................................................................... 7 VOUCHERS AND ADDING LINKS TO SPECIMENS ........................................................................................................................... 8 BOTANIC GARDEN ZONES AND LOCATIONS ................................................................................................................ 9 EDITING THE MAIN LOCATIONS FILE ......................................................................................................................................... 9 MERGING LOCALITIES ........................................................................................................................................................... 9 CREATING LOCALITY GROUPS (TAG PROFILES) .......................................................................................................................... 10 IMPORTING LOCATION NAMES.............................................................................................................................................. 10 FIELD LIST BOTANIC GARDEN LAYOUT .................................................................................................................................. 10 STOCK-CHECKS AND OTHER EVENTS ..........................................................................................................................12 FIELD LIST LIVING COLLECTION EVENTS................................................................................................................................. 13 RDE AND LIVING COLLECTIONS ..................................................................................................................................14 RDE INTRODUCED ............................................................................................................................................................. 14 USING RDE TO ADD LIVING COLLECTIONS ............................................................................................................................... 14 USING RDE TO ADD STOCK-CHECKS AND OTHER EVENTS ........................................................................................................... 15 MANAGING SPECIES NAMES AND RELATED DATA .....................................................................................................17 IMPORTING EXISTING TAXA LISTS........................................................................................................................................... 17 THE MAIN TAXA FILES ......................................................................................................................................................... 17 SPECIES DESCRIPTIVE TEXTS ................................................................................................................................................. 17 ADDING AND EDITING NAMES .............................................................................................................................................. 18 CONTACTS, SUPPLIERS AND OTHER ADDRESSES ........................................................................................................19 EDITING CONTACTS ............................................................................................................................................................ 19 FIELD LIST CONTACTS AND ADDRESSES ................................................................................................................................. 19 IMPORTING NAMES/ADDRESSES FROM AN EXTERNAL FILE .......................................................................................................... 20 QUERYING LIVING COLLECTIONS AND GENERATING REPORTS ..................................................................................21 QUERYING ....................................................................................................................................................................... 21 REPORTS INCLUDING LABELS ................................................................................................................................................ 22 FIELD LIST LIVING COLLECTIONS ..............................................................................................................................23

Introduction
The Living Collections module is designed for botanic gardens and other projects wishing to track data and images for individual plants. The module benefits from all standard BRAHMS features with options to view, edit, query, report, map, export and publish online. There are also tools to sort, filter, calculate, tabulate and analyse data in numerous different ways. Living collection accession records include a description of the accession in the garden, how it arrived and from where, the original source of the material, identification and vouchering. Documents such as PDF files can be linked to records, an example would be a material transfer document . A history of management events including standard garden stock-checks, name changes, propagation, plant movement and others is also be maintained. Botanic Garden localities can be described in detail with pinpoint map locations linked to botanic garden areas and theme zones. Images of living plants, their original habitat, linked specimen vouchers and others can be linked to all records. Images of botanic garden localities may also be stored. Individual projects can extend the standard living collection data structure by editing the living collections linked data file an appendix to the standard file. The module is fully supported by Rapid Data Entry which can be used to capture new data, data backlogs and data transferred from other formats such as Excel worksheets. RDE can also be used to upload stockchecks in batches. The living collection module is linked through to the main BRAHMS taxonomic framework. Thus detailed information can be stored about individual taxa from plant order through family and genus to infra-specific level s (cultivars and hybrids included) as appropriate. Species details may include synonymy, common names, descriptions, known distribution, conservation status and more. Equally, there are links to the main BRAHMS geographic framework allowing the storage of plant origin details. Voucher specimen links can be added with links through to the main botanical records file. Vouchers may be from the original wild collection or taken from established garden plants. Thus, data and images from herbaria and living collections can be united and streamlined in a single database. You can design your own website directly from BRAHMS using WebConnect and upload details about your accessions so these may be queried online. See http://dps.plants.ox.ac.uk/bol/content/documentation/BRAHMSWebConnect.pdf. The BRAHMS training guide, while not explicitly dealing with living collections, provides all the necessary background information you need to install BRAHMS, log in and get started with RDE and BRAHMS itself. See: http://dps.plants.ox.ac.uk/bol/content/documentation/BRAHMStraining2010.pdf. This module has been prepared with inputs from Gerda van Ufflen (Leiden) and Alison Foster (Oxford). Some fotos provided by Gerda van Ufflen.

Getting started
Activate module
First ensure that the living collections module is included in your menu selection using Utilities > My setup/profile >Active modules

Optionally importing setup files

New projects may already have established, useful dictionaries that could usefully be imported into BRAHMS at the start. Aside from accessions themselves, facilities exist, amongst others, to import the following categories of data: Locations with a botanical garden see section Botanic garden zones and locations Names and address of plant suppliers see section Contacts, suppliers and other addresses Lists of taxa see section Managing species names and related data

Smaller custom lookups

Small dictionaries that form your customized lookup lists can be edited using Admin > Custom lookups. Example uses would be lists of valid material origin categories or living collection status categories. Custom lists can save time typing and they also help standardise data entry. Such lists can be added at the start or built up later as you make progress. Help of these lists is available in the guide and manual.

Accession backlogs and data transfers

For those with a large number of accession records to add either from paper records or other database files, the correct procedure will be to use the living collection Rapid Data Entry (RDE) module. RDE is discussed in this short guide but more detail is provided in the training guide and the BRAHMS manual. Transfers of data from Excel and other databases can be a little complex and we suggest you contact [email protected] for advice.

Editing living collection records in BRAHMS

Editing in data grid mode
Living collection records are edited in your database by selecting LivingCollections > View/edit living collection in database. You can edit data in spread-sheet or form mode. Records are added and deleted in the normal way using the and toolbars respectively. As there are many fields in tis file, it can be useful to create several field views using the toolbar.

A sample data grid with a data field view selected (supplier data) Lookup options can be used for all the relevant fields. Some lookups refer to standard BRAHMS lists (e.g. species, places, collector names, botanic garden localities and supplier names). Others link to smaller custom lookup lists which you can define and standardise for your project. Examples are living collection status, habit and material supplied as. The fields available in the main file (and thus on the data form) are listed at the end of this document.

Editing in data form mode

The form is opened using F3 or clicking on the toolbar. The form floats on top of the grid and can be dragged to another monitor if you have that facility. Most data spread-sheet options can be used when the form is open and active. A similar form is also available in RDE. The form is divided into logical tabs for editing purposes and you can use the additional tab options on the right-side area of the form to view a taxa tree view, navigate, calculate summary, enter general comments and see the help text.

The living collections data form with the Events tab selected

Linking accessions to locations

Entries in the main living collections file (and RDE files) can be linked to a location entry using a standard lookup function is the relevant fields. You can edit data directly on the data grid or from the Plant location tab the form.

Editing acquisition details

The source of your collections can be entered directly on the data grid or from the Acquisition tab the form. This may include the name of the supplier, their reference number, date received and other details including any purchase costs involved.

Identification and adding species determination

The current identification of an accession is displayed in the main living collection file. When you first add a living collection accession, the record is linked to an indet species record (SPNUMBER is -9). The taxon names you see (family, taxstat, fullname and a few others) are being displayed from the main BRAHMS taxon files. Thus, any changes made in those files will automatically be reflected in the living collection file. The field FULLNAME is a calculated field in the species file combining the genus and species names. You can optionally include author names in FULLNAME (see Admin > Project configuration > SpeciesFormat).

To change the determination of an accession, open the form and go to the Identification tab. A standard lookup (right-click or F9) on any taxon field in the main living collections file will auto-open the form on the Identification tab.

If the species in not in your species file, you will need to add that first. Refer to the section on managing species names and related data in this document. When you change a determination of an accession, an entry is auto-added to the events file to record the old and new species names, the date of the change and the name of the person making the change.

Accession determination changes are auto-registered as an event for the edited record.

Vouchers and adding links to specimens

To link a living collection accession to a specimen voucher stored in BRAHMS, use the Select voucher option on the Voucher tab.

Botanic garden zones and locations

Editing the main locations file
Botanic gardens have a structure that can be defined that may include order beds, theme zones and areas (e.g. arid forest, rockery ), glass houses of different types, nurseries and so on. These zones, locations and structures can be registered in a special file using LivingCollections > Zones and locations within Botanic Garden. Each specific entry/location can optionally be classified within a zone and assigned an area category. Each entry has a name and a shorter code. You can store descriptions for each entry as well as images and other linked documents all of which can be included in reports. Areas can also be assigned map references.

Snapshot of the locations file. The field LVTOTAL (total living collections linked to an area is updated using Calculate > Update calculated fields.

Merging localities
Not uncommonly, dictionaries such as the garden locations file can build up 2 or more separate entries that represent the same entity. For example, you may have a botanic garden locality Alpine House and another entry called Alpine glass house and these may represent the same place. There may be yet further entries such as Alpines and Alpine glass houses. Ideally, you would simply delete the entries you do not want, keeping the one you prefer. However, you cannot delete an entry if it has accessions linked to it in your database. The trick here is to merge the wrong entries into the correct one using the MERGETO field and the record ID numbers. Merging is activated by select Edit > Merge records. Using MERGETO is described in more detail in the manual.

Two records are being merged here into the (correct) record with ID 171 called Alpine Frame

Creating locality groups (tag profiles)

As in other files, you can use Tag > Tag profiles and groups to create groups of related records. Such groups can be very handy when you want to query your database for all plants that occur in a logical group of places. For example, you might create a group called South Facing locations or Glass houses. You can then query all accessions for the group using the option LivingCollections > Extract/query data > Garden location > Garden location group. Tag groups are discussed in the BRAHMS guide and manual.

Importing location names

If you have a list of places in an external file, the names can be imported to the locations file. To do this, select LivingCollections > Zones and locations within Botanic Garden to open the locations file and the select Tools > Import locality list. Your external file must be in DBF format. The fields that can be imported in the way are listed below with the maximum field size:

Field list botanic garden layout

The following fields are available in the botanic garden locations file.
fieldname TAG DEL BGLOCCODE Notes Standard tag field using toolbar or F6 Standard del field used to mark records for deletion using toolbar or F7 Location code 15 Location name 100 Zone name 15 Category or type of location 15 Map reference fields X/Y coordinate Free text Memo notes Location aspect Altitude Max altitude

BGLOCATION BGZONE BGTYPE

LAT/LONG XCOOR/YCOOR NOTE COMMENTS ASPECT Alt1 Alt2

Stock-checks and other events

Living collection events are used to record things that happen to plants from their acquisition through to possible death. Examples are Sowing, Potting, Plant movement, Spraying, Tree surgery, Propagation and Death. Inventories or stock-takes of garden plants can also be stored as events records. A living collection may have many events registered, each with a date, a description of the event and, optionally, confirmation of the species and garden location. Refer to the field list section at the end of this document for event field explanations. You can edit events directly in the database or import events from RDE files (see next section). There are two ways to edit events in the main database: a) Opening the events file directly using LivingCollections > View/edit living collection events in database. Here, events can be individually added and linked to the correct accession entry.

b) From the Events tab on the main Living Collections editing form. Events are updated as you move from record to record.

Field list living collection events

The following fields are available on the Events tab of the living collections form, the main event file and its RDE equivalent.
fieldname TAG DEL ACCESSION CHECKBY EVENT EVENTDD EVENTMM EVENTYY BGLOCCODE LIVING STATUS LOSSCAUSE TAXA FIELDS DETSTATUS PLANT POPULATION TOTAL LABELCHECK LABELTYPE EVENTNOTES Notes Standard tag field using toolbar or F6 Standard del field used to mark records for deletion using toolbar or F7 Accession Number Barcode/RFID A botanic garden registry number Event day Event month Event year Locality in garden (code) Alive, dead, etc. If not located, explanation if known Family, Genus, Sp1, etc. used to confirm or change det Det status How many plants. You can use text like Mass for a mass of plants Coded entry for label status What sort of label the is or is needed Notes

RDE and living collections

RDE introduced
While living collections and living collection events can be added directly to BRAHMS, if large numbers of accessions are being added or transferred from elsewhere, Rapid Data Entry (RDE) is faster. RDE is described in detail in the BRAHMS guide and in the main manual. In summary, RDE files are independent, external DBF data files (FoxPro format). The files are rather like Excel worksheets with a flexible structure. You can re-structure RDE files to include only those data fields you need for your project. RDE has functions to speed up, check-as-you-type and standardize data entry. If your database already includes data, you can access these as you add data to RDE files using AutoComplete, Automatching or standard lookup functions. You can also link images of accessions to RDE files to assist when adding or editing data in RDE. The BRAHMS RDE manager keeps track of your RDE files.

Using RDE to add living collections

The quickest way to make a start will be to select LivingCollections > Add/edit living collections using Rapid Data Entry files. And then select File > Create a new RDE file choosing the system template. Refer to the field list section at the end of this document for field explanations. For more details on using RDE, refer to the BRAHMS guide and manual.

An example RDE file screen. In RDE, data are entered into an external DBF file. Once checked, these data are easily transferred into your main database. RDE file structure is very flexible you can add and remove columns to suit your project.

The RDE data can also be edited using a form. Use F3 or click on the

toolbar to open the form.

Using RDE to add stock-checks and other events

RDE files with a special structure can be batch imported. In general, this is a faster way to add data when you have a batch of new records. Also, you can create an RDE file that is already populated with a batch of accessions as stored in your database. This latter function is especially useful for garden stock-checks. To create a new, empty events RDE file, select LivingCollections > Add/edit living collections using Rapid Data Entry files. And then select File > Create a new RDE file choosing the Living collection events template option.

You can then freely add data to this file. When the data are transferred to BRAHMS, the event(s) will be added in and linked to the accession number you enter in the ACCESSION field. Use F9 to look up accession numbers. You may want to update a species name, garden location, the accession status or simply add a free text note. However, if you are adding events to a group of accession records already in your database, a better procedure will be as follows: a) From your main database, extract the living collections you want to add or edit events for. For example, if you wanted to do a stock-check/inventory of all plants in a selected garden area or glass house, extract these accessions. Remember, a very flexible way to extract records is to use the Tag method: tag records in your main living collections file and then select Living collections > Extract/Query data and choose Tagged. b) In the opened extract file, select Tools > Create events/Stock-check RDE file for tagged This will create your RDE file and register it in the living collections RDE manager, ready to open and edit.

Part of an events RDE file created for AF (Alpine Frame). The file is pre-populated with data, ready to edit prior to transfer to BRAHMS.

Managing species names and related data

Importing existing taxa lists
If you already have a list of taxa in another format or file, these names can usually be imported to BRAHMS via an RDE taxon file without difficulty.

The main taxa files

Each living collection record is linked to a species name in the main species file and thus to a genus and family record. Considerable detail can be stored in each of these three taxa files especially the species file. As a general rule, details stored in the taxa files will apply to all living collection accessions linked to these names. A full complement of species level data can be stored including common names, conservation status, range (for botanic garden labels) habit and hardiness. If relevant to your project, you can store complete taxonomic nomenclature and related details for some or all of the entries of your species file (synonyms, publication details, etc.).

Snapshot of a species file Details on how to extend the structure of your species file, adding non-standard fields to the species link file are explained in the guide and manual. Examples are adding new fields to store text notes as below.

Species descriptive texts

You can store general descriptions of names at any taxonomic level and subsequently include these descriptive texts in reports on your accessions. The text you enter could be formal descriptive text, notes on overall known distribution, conservation status, ecology, plant uses or any other details specific to your requirements. For example, you may want to add details about the origin of the Latin species names and include these with other interesting snippets about the species in your collection in a formatted report export to a PDF. If BRAHMS does not have a data field for the data you wish to store, you can add this to your system using a link file. Link files are discussed in the training guide.

Some of the text items added to the Conifer database species file. Text entries can be formatted into reports. For botanic garden databases, details about uses, common names, natural distribution and name origin may be useful. All of the information you choose to store in your taxa files can be drawn upon when creating living collection reports.

Adding and editing names

Taxon names can be added manually to the respective files. Before adding a species name, ensure the genus and family names are stored. The manual addition of names directly to the database is fine. However, if you are starting a new project, it makes sense to use RDE for taxa to add names as a batch process. You may have a list of names in Excel or some other format. Refer to the guide/manual for further information on importing these data into BRAHMS.

Contacts, suppliers and other addresses

Editing contacts
The names and addresses of your suppliers and other contacts are maintain in a separate file opened using LivingCollections > Suppliers and botanic garden contacts. Records can be edited in data grid and/or form mode.

Editing the suppliers file

Field list contacts and addresses

The following fields are available on the Events tab of the living collections form, the main event file and its RDE equivalent.
fieldname TAG DEL CONTACT POSITION INSTITUTE ORGANIZATION CATEORY ORGANIZATION STATUS ORGANIZATION CODE ORGANIZATION SECTION ADD1-ADD6 ZIPCODE Notes Standard tag field using toolbar or F6 Standard del field used to mark records for deletion using toolbar or F7 Contact name Contact role/position Name of institute Type of organization Organization status Organization code Organization section/division Address lines Zip code

COUNTRY TEL NUMBERS EMAIL URL NOTES

Country name Telephones and fax numbers Email address Website link Notes

Importing names/addresses from an external file

Names/addresses can be imported from an external file. Data should be stored in a file that includes field names/types as in the below table. Not all fields are required. To import a list, select LivingCollections > Suppliers and botanic garden contacts > Tools > Import names/address

Querying living collections and generating reports

Querying
The process for querying living collections is the same as for other categories of data and is explained in the BRAHMS training guide. When you extract/query data, the data are selected and assembled from your main database files and are copied to one or more temporary extract files.

Extract files are normally created when you want to prepare outputs and reports, for example general lists, labels, a determination list, a map, a checklist, an index to collections, a species list , etc. Select Living collections > Extract/Query data to open the extract form and choose one of the search options. Extracting tagged records can be used with flexibility to query almost any group of records. In the query form shown here, records are being queries by a botanical garden locality group (All glass houses) created by this project.

An extract of Bromeliaceae, filter applied to show living plants, fast-sorted by species. The been used to tally up the number of records per species.

toolbar has

Reports including labels

BRAHMS is delivered with some sample report templates. However the reporting facilities provided enable you to design your own report templates, either for printing directly or for passing to your word processor as text files. Procedures to generate Visual and Text reports are discussed in the guide. Typical reporting examples for botanic gardens are accession lists and labels, both discussed in the BRAHMS training guide. The guide section Text reports: a sample checklist explains the design of a checklist which would be easily modified to create an interesting botanic garden annotated checklist which you could send to your word processor. The section Visual reports: designing a specimen label explains the design of herbarium specimen label templates step by step, easily modified to create botanic garden labels.

Field list living collections

formtab Not displayed on form Not displayed on form Not displayed on form Accession Accession Accession Accession Accession Accession Accession Accession Accession accession Accession Accession Accession Accession Accession Accession Accession Accession Acquisition Acquisition Acquisition Acquisition Acquisition Acquisition Acquisition Acquisition Acquisition Acquisition All tabs Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin fieldname ID TAG DEL ACCESSION BARCODE BGREGISTER IPEN RESEARCH CATALOGUE NOTONLINE LVSTATUS LASTCHECK HABIT PLANTDESC CULTNOTES SPONSOR RESTRICT RESTRNOTES SURPLUS SURPLUSMEM DOCUMENTS INSTITUTE CONTACT RECDD RECMM RECYY ACCESSIOND SUPPLIEDAS QUANTITY COST DONORNOTE COMMENTS ORIGINSTAT CONAME MAJOR MINOR LOCALITY LAT NS LONG EW LLRES LLUNIT ALT1 Notes BRAHMS-generated unique database record ID for living collection record Standard tag field using toolbar or F6 Standard del field used to mark records for deletion using toolbar or F7 Accession Number Barcode/RFID A botanic garden registry number IPEN Material used for Research yes/no Catalogue Entry Exclude from online publication Living collection status Accession last checked Habit Description of plant Cultivation notes Sponsorship Material restricted yes/no Restriction notes Surplus available yes/no Surplus notes Documentation notes Donor/Supplier organization name Donor/Supplier contact name Material received Material received Material received Donor reference/accession number Material supplied as (seed, cutting, etc.) Quantity Purchase cost Supplier notes Opened in right-side pane Origin category Material origin: origin country Material origin: major area Material origin: minor area Material origin: origin locality (nearest) place name Material origin: latitude Material origin: NS for latitude Material origin: longitude Material origin: EW for longitude Material origin: coded resolution of lat/long Material origin: map units Material origin: altitude of location

Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant origin Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Plant location Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification Identification

ALT2 ALTRES ALTTXT LOCNOTES HABITATTXT COLLECTORS ORIGINNOTE NUMBER COLLDD COLLMM COLLYY BGLOCATION BGZONE BGTYPE BGLAT BGNS BGLONG BGEW BGLLUNIT BGLLRES XCOOR YCOOR GROWNIN PLANTCOUNT BGLOCNOTE FULLNAME GROUP ORDER FAMILY GENUS SECTION TAXSTAT HYBRID CF SP1 AUTHOR1 RANK1 AUTHOR2 SP2 RANK2 SP3 AUTHOR3 DETBY DETDD DETMM DETYY DETCAT DETNOTES DETSTATUS

Material origin: maximum altitude of location Material origin: altitude resolution code Material origin: altitude text Locality notes Habitat description collector names(s) Material origin notes Collectors field number Collection day Collection month Collection year Garden location Garden zone Garden category/zone Latitude of plant in garden NS for BGLAT Longitude of plant in garden EW for BGLONG Map units for BGLAT/LONG Resolution coding for BGLAT/LONG Alternative X coordinate of plant in garden Alternative Y coordinate of plant in garden Grown in Plant count Garden location notes Calculated species name (combines genus + sp1 fields and optionally authors) family group (stored in family file) Order name (stored in family file) Family name (stored in family file) Genus name (stored in genus file) Section name (stored in species file) Tax status of species (acc, syn, etc.) NB: available in all taxa files. Hybrid yes/no Used to indicate doubtful species - not to be confused with DETSTATUS 1st species epithet Author for SP1 Rank of SP2 (ssp. var, f., etc) Author for SP2 2nd species epithet Rank of SP3 (ssp. var, f., etc) 3rd species epithet Author for SP3 Detby name (who named material) Det day Det month Det year Det category Det notes Detstatus (used this rather than the species file CF field to indicate doubtful dets)

Identification Identification Identification Identification Identification Events Events Events Events Events Events Labels Labels Labels Labels Propagation Propagation Propagation Propagation Propagation Propagation Voucher Track -

HARDINESS IUCN STAR CITES COMMON EVENTCAT EVENT EVENTDATE EVENTEND EVENTNOTES EVENTSUM LABELRANGE LABELDATE LABELNOTES LABELPRINT BREEDING CROSSCLONE PARENT1 PARENT2 PARENTINFO SEX VOUCHNOTE EDITHIST IMAGELIST GAZCODE SPNUMBER BRAHMS ENTRYDATE MYDOCS IMAGES RDEFILE WHO

Hardiness coding IUCN conservation coding STAR conservation code as used widely by Oxford CITES A selected common name (other can be stored in common name list) Event category (stock-take, sowing, re-plant, sprayed, plant death, etc) Event title Event date Event end date Event notes A calculated sum of events for this accession Species range (concise) Garden label last printed Additional label text Label needed yes/no Notes on plant breeding Propagation Parent1 Parent2 Propagation notes Sex Notes about voucher. All other fields on the Voucher tab are picked up from a linked specimen BRAHMS-generated: field used to keep track of edits RDE field for adding images file names BRAHMS-generated: link to gazetteer and other geo files (plant origin) BRAHMS-generated: link to species and other taxa files (material ID) BRAHMS-generated: ID link to a botanical record for vouchering etc. BRAHMS-generated: date record added to database Calculated field: number of linked documents (PDF files, etc) Calculated field: number of linked images BRAHMS generated - origin RDE file name for imported data BRAHMS-generated: coded ID of data entry person