Introduction to Microsoft Office outlook

ICX Solutions Ltd

Introduction Welcome to the new world of Microsoft 2007 Office. As you may have heard, 2007 Office is a major change from previous Office versions. If you are new to Microsoft Office you will find 2007 very intuitive. When you click on something, like an image, text, or spreadsheet area, special Ribbons, customized to your selection, will appear to assist you. For this reason, we are creating an introduction to some of the new features of several Office applications. First, well take you through the Microsoft Office Button, the Quick Access Toolbar, Ribbons, Tabs and Groups to familiarize you with these common features. Then well show you some of the unique Ribbons, Tabs and Groups of each application. If you have 2007 Office installed on your computer here are a couple of hints on how well proceed. To open an application, Double click quickly on the application icon (Word, PowerPoint, Excel, etc.) on the Windows desktop. Or, click the Start button, in the lower left corner of the screen, then click All Programs, move the cursor over Microsoft Office and select the application you desire. In this tutorial, when we indicate that you need to click a mouse button, it will mean to click the left mouse button unless we indicate that you should click the RIGHT mouse button. So, always move the cursor over the place we indicate and click left unless we tell you otherwise. The Microsoft Office Button Well use Microsoft Word 2007 for our initial illustrations of Ribbon, Tab and Group examples.

The first thing youll notice, when you open a 2007 Office application is that there is no longer a File choice in the Menu Bar. The arrow above points to the Microsoft Office Button which replaces File.

As you move your cursor over the Microsoft Office Button a preview image (image on right) will appear. Click the Microsoft Office button.

When you click the Microsoft Office button, it will turn orange and a File like menu will appear (similar to the image on the right). Youll notice that you now have little images for choices and that some of them have little arrows pointing to the right. These arrows indicate that there are additional choices for a selection. Well show you one of these on the next page.

On the right side of the Microsoft Office Button menu screen you will see your most recently used files Recent Documents (see arrow above on right). Each Microsoft Office Button menu is tailored to its Office application (Word, Excel, PowerPoint, etc). Move your cursor over the arrow to the right of the Print button ( 1. ), a menu of print choices will appear on the right under Preview and print the document ( 2. ) (image on right). Click Print ( 3.) at the top of the Menu. 2 3

A standard Print Menu screen will appear.

It is suggested that you spend a few minutes clicking the various choices in the Microsoft Office Button menu screen to familiarize yourself with what they do. If you look at the bottom of the Microsoft Office Button menu screen you will see two buttons. Since were
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using Word, the buttons indicate Word Options and Exit Word. The buttons change with each application (e.g. PowerPoint will indicate PowerPoint Options). When you click the Word Options button the image below will appear. Notice, on the left side of the menu screen there are a number of choices (e.g. Personalize, Display, Proofing, etc.). when you click a choice on the left side of the screen, the options for that choice appear on the right. Take a few minutes and move through these choices to familiarize yourself with this menu screen. You will see that Microsoft has placed a lot of resources that were under File-Tools-Options, in previous versions of Office, in this menu.

The last choice Resources furnishes a lot of online resources for the application which you are using. We clicked the Microsoft Word Resources text link and the image below appeared.

Notice all of the useful online resources available to you. Quick Access Toolbar In the upper left corner to the right of the Microsoft Office Button - you will see an area called the Quick Access Toolbar (image on left). This area is quite handy as it currently contains several of the most used buttons in Office applications Save, Undo, Redo, Print and Print Preview. You can customize this toolbar by adding and removing as many Quick Access button choices as you desire.

In the Quick Access Toolbar (on the left) you can see we added the Insert Picture button since we are using it a lot for this tutorial. To add this button to the toolbar we first clicked the Insert Tab and then RIGHT clicked the Insert Picture button. One of the choices was Add to Quick Access Toolbar. When we clicked this choice the Insert Picture button was added. You can add any button you choose by doing this. To remove buttons from the Quick Access Toolbar just RIGHT click on the button you desire to remove and choose Remove from Quick Access Toolbar. Ribbons This is the new term you hear a lot about in 2007 Office. Ribbons stretch across the top of your application screen with features to assist you as you click the Ribbon Tabs. To us, Tabs and Ribbons are the same. It like unreeling holiday ribbon from a spool and seeing new images on the ribbon very cool! So, well cover Tabs/Ribbons in great detail. Tabs

Below the Microsoft Office Button and Quick Access Toolbar we see a series of Tab Tabs/Ribbons. Tabs are similar to the Drop Down Menu choices in previous versions of Office. The Tabs are, logically, a bit different for each 2007 Office application to assist you with the most common features of that application. All the 2007 Office applications begin with the Home tab.
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The Home Tab/Ribbon for Word 2007 looks like the image below.Ribbo

Grou

The Home Tab/Ribbon for PowerPoint 2007 looks like the image below.

The Home Tab/Ribbon for Excel 2007 looks like the Image below.

The Home Tab/Ribbon for Access 2007 looks like the Image below.

Youll quickly notice that the Home Tab/Ribbon for each application shows the Clipboard as the left Group (except in Access) In Word and Excel, the Font Tab/Ribbon is to the right, but in PowerPoint, because working with slides is paramount, the Slides Tab/Ribbon comes next. If you have 2007 Office installed
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on your computer, open these four applications and take a few minutes looking at each applications Home Tab/Ribbon.

Notice, the Tabs to the right of the Home Tab/Ribbon are tailored to each application. Well work a bit with this in a little while.

Groups In the image below, the arrows point to a new topic Groups.

Clipboard Editing

Font

Paragraph

Styles

Clipboard Group The Tab/Ribbon bar images (in this tutorial) are hard to read, so weve placed arrows (in the image above) for the Groups in the Word Home Tab/Ribbon. Again, the Tabs/Ribbons, and Groups,will vary depending on the application youre using. Lets look a bit at the Groups in Word.

The first Group on the Word Home Tab is Clipboard. To open a Group you move your cursor over the little down pointing arrow in the lower right corner of a group.
Close Open

This arrow is enlarged in the image below.

When you click this arrow the image on the right appears. Notice that the Clipboard appears on the left side of your screen and shows any text or images youve copied. To close this group, click the X in the upper right corner of the Group.

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Font

Notice, in the Font Group area (above), you have the most used Font features. However, if you desire all of the font features, just click the Open Group arrow to the right of Font. An old friend the Font menu screen appears (when you click the Open Group arrow). Youll see this a lot as your learn more about 2007 Office. Many of the tried and true menu screens will appear in logical places.

Select Text Mini Toolbar When youre working with text and fonts a really ingenious new thing occurs as you highlight text - a Select Text Mini Toolbar appears! In the image on the right we highlighted - Highlight Text. When we paused the cursor over the highlight, a shadow like toolbar appeared. When we move our cursor over the toolbar, it is ready for us to use it to modify our text. This is really handy as many of text formatting features are in the Mini Toolbar. The first time you try this, be patient, it sometimes takes a few tries.
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Paragraph Notice in the Paragraph Group area (left) you again have the most used Paragraph features. However, if you desire all of the paragraph features, just click the Open Group arrow to the right of Paragraph. The Paragraph menu screen appears when you click the Open Group arrow to the right of the Paragraph Group. You should now have a feel for how the Tabs/Ribbons and Groups work together to assist you.

Styles Hang on! The next Group on the Word Home Tab/Ribbon is Styles. If you go back to Page 6 and glance at the Word, PowerPoint and Excel Home Tabs, youll see that the right portion of a Tab is where the application selections change to fit the application. In Word you can now select a style from the Styles Group (image below). If you click the More arrow in the lower right corner of the Styles group, you will see additional choices.

More

When you click the More arrow you will see an image similar to the one below. Notice that we are in Times New Roman Normal. On the next page well show you one of the really, really neat new features in 2007 Office.

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Fasten your seatbelts! Were going to highlight this paragraph (when we have finished typing it). Then were going to open the Styles Group. When the Group is open well move our cursor over the choices, and as we do, youll see, in the images below, that the entire paragraph changes to that Style!

We selected this Style. Look how the text now appears!

And another..

Other Tabs/Ribbons When you move to the other Tabs/Ribbons, youll notice that they contain their own Groups associated with that Tab. The Insert Tab/Ribbon (below) has logical things that you would insert into a document Shapes, Pages, Tables, Illustrations, Links, Headers/Footers, Text and Symbols. Again, depending on your choices, many selections allow you to preview what youve highlighted similar to the two illustrations above.

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It is suggested that you click the Tabs/Ribbons in each application youll be using to get a feel for them. The Page Layout Tab/Ribbon also has logical selections Themes, Page Setup, Page Background, Paragraph and Arrange.

The References Tab/Ribbon will really come in handy for those publishing long documents, articles or books Table of Contents, Footnotes, Citations & Bibliography, Captions, Index, and Table of Authorities.

The Mailings Tab/Ribbon lets you work with Envelops, Labels, Mail Merge, Fields and Preview. It includes Create, Start Mail Merge, Write and Insert Fields, Preview Results and Finish.

The Review Tab/Ribbon has the Proofing Tools, Comments, Tracking, Changes, Compare and Protect features.

The View Tab/Ribbon allows you to change the document Views, do Show/Hide, Zoom and arrange your Windows.

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This gives you a feel for how the Tabs/Ribbons work in Word 2007. Again, it would be prudent to look at the other 2007 Office applications you will be using - to get a similar sense for these new features. Now well look at several other neat features of 2007 Office. Picture Tools Currently, when you click an image in Word 2007, PowerPoint 2007 or Excel 2007, a Picture Tools Tab/Ribbon will be available to you. We placed a Microsoft Clip Art frog on the left. When we click the frog a Picture Tools Tab appears above of the other Tabs/Ribbons.

When you click the Picture Tools Tab (were still in Word) the Picture Tools Ribbon below appears.

Notice, like the other Ribbons, that Picture Tools also has its own Groups Picture Tools, Shadow Effects, Border, Arrange, and Size.

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You can click the Open Group arrow at the lower right of some groups to see more of the Group.

We clicked the Open Group arrow on the Size Group and the Format Picture Menu Screen appeared. If we are in PowerPoint and click an image Picture Tools becomes available. The image below shows that there are different selections since we are now using

PowerPoint. SmartArt In the Insert Ribbon/Tab at the bottom of Page 10 there is a new selection that improves on the old Drawing Toolbar especially SmartArt. SmartArt is a part of Word, Excel and PowerPoint. Weve enlarged the Word Insert Ribbon/Tab (right) to show the SmartArt selection.

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When you click SmartArt a Choose a SmartArt Graphic menu (image below) will appear. If you have used SmartArt in the past, youll quickly see that it has been greatly enhanced. Well click on the Pyramid and then click the OK button.

A Pyramid Diagram, similar to the one on the right, will appear. Now it gets exciting! When you click the Pyramid youll notice a new SmartArt Tools Ribbon/Tab appears (top of next page).

Similar to Picture Tools, youll notice several Layout and SmartArt Styles Groups designed for enhancing the Pyramid on which youre working. If you click the Change Colors button in the SmartArt Styles Group an image like the one the right will appear. As you move your cursor arrow over the Primary Theme Colors, youll see that the Pyramid changes to that color. We chose the one you see marked by the arrow on the right. Our Pyramid now has this shading! If you now move your cursor arrow over one of
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the images in SmartArt Styles youll see an image similar to the one on the right. Comparable to the Text Styles on Page 10, you can see how 2007 Office is enhanced to assist you with these great previews. Well work with these in the individual 2007 Office tutorials. Other Ribbons/Tabs/Tools Excel If you are in Excel, you can now highlight a row, column or entire spreadsheet with really eye-opening effects. In the image on the right we opened the spreadsheet developed with the Excel 2007 tutorial. We highlighted the December column and then clicked Conditional Formatting. The drop down menu you see on the right appeared. We then clicked Color Scales and, when the area to the right of Color Scales appeared, we moved our cursor over the selections. As with other 2007 applications, when you move your cursor over the choices you will get a temporary preview of how your selection will appear. Notice, in Conditional Formatting, there are also Data Bars and Icon Sets selections. If you were to choose these you would see small bar charts or little flags, smiley faces, etc. appear in the area you highlighted. And the list goes on and on. Really awesome! PowerPoint
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You saw on Page 12 that Picture Tools is a significant part of PowerPoint 2007. Text and titles are also very important. If you click a Text Box an image (similar to the one below) will appear. Notice that a Drawing Tools Tab/Ribbon is available.

We clicked the Drawing Tools Tab then clicked the More arrow to the lower right of the Shape Styles Group. An image similar to the one below appeared.

Mor e Arro

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As with other Tools Tabs/Ribbons, when you move your cursor arrow over a selection in the Format area a preview of how your text will look with that selection appears. We chose the one marked by the arrow below and our title looks like the one on the right of the image.

Also, in the Drawing Tools Tab/Ribbon, is the Group WordArt Styles. We clicked the More arrow to the right of WordArt Styles and the image on the right appeared. Once again, as we moved our cursor over the choices, a preview of our title appeared in that WordArt Style. Well work with these Styles, and more, in the PowerPoint tutorial.

Mor e Arro

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The Lower Right Corner Another efficient feature of 2007 Office is in the lower right corner of Word, Excel, PowerPoint and Access. When you open these applications you will see that the zoom feature is now available, as well as other logical view features for each application. Word
Master Document Draft Zoo

The image on the right is the Word View Toolbar (located on the bottom Right of the Word screen).

Page Layout

Full Screen

Web Layout

Youll notice that normal Word document views and zoom features are available.

PowerPoint
Slide Sorter Zoo

The PowerPoint View Toolbar looks similar to the image on the right.

Normal

Slide

Access
Form PivotTable Layout

The Access View Toolbar looks similar

to the image on the right.

Excel
Page Layout Zoo

The Excel View Toolbar looks similar to the image on the right.
Normal Page Break

We have found these View toolbars to be very handy as weve worked in these applications.

More Excel While were in the Excel View Toolbar well mention the new Page Layout View.

Page Layout

When you click the Page Layout View button, an image similar to the one below will appear. This view is similar to Print Layout View in Word. Now you have it in Excel! Its really great as it not only gives you a mini print preview of your spreadsheet, it also allows you to work with your Headers and Footers interactively by clicking the Header or Footer area!

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We clicked in the center Header area and the image below appeared. Notice that a Header and Footers Tools Tab/Ribbon is available with all of the Header and Footer Groups and easy to use buttons.

Center Header

Notice the Auto Header and Auto Footer buttons to the left of the Ribbon. You can use these, or the Header & Footer elements, or simply type your header. This is really flexible and you see your choices instantly. You can see that 2007 Office is working with you more than ever. As we create the 2007 Office tutorials, well introduce you to, and show you how to use these Ribbons, Tabs, Groups, and Toolbars unique to each application. At the moment Word, Excel, PowerPoint, Access and creating messages in Outlook Mail contain these new features. 2007 Publisher is fairly similar to Publisher 2003 but has Publisher Tasks to assist you in creating Publications.
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FrontPage has changed its name and moved to a new family called Expression with a new name Microsoft Expression Web Designer

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1. Training Objectives 2. Toolbars 3. The Ruler 4. Document View 5. Using the Mouse 6. The Backspace Key and Delete Key 7. Bold, Underline, and Italicize 8. Save a File 9. Open a File

10. 11. 12. 13. 14. 15.

Cut and Paste Text Spell Check Replace Text - Using the Menu Font Size (Size of Text) Fonts (Style of Text) The Tab Key

16. Bullets and Numbering 17. Undo & Redo (Fixing Errors)

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1.

Training Objectives

By the end of this workshop you will be able to: 2. Use Microsoft Word 2007 and recognize the menu, icons and symbols Create documents and save files Make edits and changes to documents Insert bullets and numbering Spell-check your document Ribbons

In the 2007 version of Microsoft Office the ribbon has replaced all tool bars. All commands and options are based on the icons you see within each tab. There is no longer a need to select options from drop down menus as all options are now available through this interface.

3.

The Ruler
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In previous versions of Microsoft Office, the ruler was automatically displayed. In the newer versions to show or view the ruler certain steps are required as it is no longer automatic. To display the ruler: 1. Select the view tab on the ribbon above 2. In the second category show/hide the option Ruler requires a check mark in the corresponding box in order for it to appear on the screen. 3. Place a check mark in the check box beside the word Ruler. The ruler now appears below the ribbon. 4. Document View In Word, you can display your document in one of five views: Print Layout, Web Layout, Draft, Full Screen Reading or Outline view. Print Layout Print Layout is the most often used and shows formatting such as line spacing, font, point size, and italics. Word displays multiple-column text in one continuous column. Web Layout Web layout view enables you to view your document as it would appear in a browser such as Internet Explorer. Draft Use this view to make quick edits or changes to the document, some elements of the document such as headers and footers will not be visible in this view. Full Screen Reading Reading Layout view formats your screen to make reading your document more comfortable. Outline view Outline view displays the document in outline form. Headings can be displayed without the text. If you move a heading, the accompanying text moves with it.
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Before moving ahead, check to make sure you are in Normal view: 1. Select the view tab from the ribbon 2. Select the first option under the Document Views tab section reading Print Layout 3. Select Print Layout. You are now in Normal view. 5. Highlighting by Using the Mouse 1. Place the cursor before or after the text you wish to highlight. 2. Hold down the left mouse button. 3. Move the mouse left, right, up, or down until the text is highlighted. 6. Typing and Using the Backspace Key and Delete Key The exercises that follow will teach you how to enter and delete text. To capitalize, hold down the Shift key while typing the letter. Use the Backspace key to delete text. You do not need to press Enter to start a new line -- Microsoft Word automatically wraps at the end of the line. Press Enter to start a new paragraph.
1.

Type the following sentence: Joe has a very large house.

2. Now delete the word "house." Using either the arrow keys or the mouse, place the cursor between the period and the "e" in "house." 3. Press the Backspace key until the word "house" is deleted.
4.

Type boat. The sentence should now read: "Joe has a very large boat."

Delete the word "very" from the sentence you just typed. 1. Highlight the word "very." 2. Press the Delete key. The sentence should now read: "Joe has a large boat." 7. Bold, Underline, and Italicize You can bold, underline, or italicize when using Word. You also can combine
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these features -- in other words, you can bold, underline, and italicize a single piece of text. You will learn to bold, italicize, or underline by using the menu, an icon, or the keys. Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph. Press the Enter key at the end of each of the following lines to start a new paragraph. Icon: Bold Italicize Underline these words All three Regular Keys: Bold Italicize Underline these words All three Regular

Your screen should look similar to the one shown here. Bold by Using an Icon 1. On the line that begins with "Icon," highlight the word "Bold." To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted.
2.

Click the Bold icon

on the toolbar.

Note: To turn off bold, highlight the text and press the Bold icon again. 3. Click anywhere in the Text area to remove the highlighting. Bold by Using the Keys 1. On the line that begins with "Keys," highlight the word "Bold." To do so, place the cursor before the letter "B" in "Bold." Press the F8 key; then press the right arrow key until the entire word is highlighted.
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2.

Press Ctrl-b (hold down the Ctrl key while pressing b). Note: To turn off Bold, press Ctrl-b again. You can also remove formatting by pressing Ctrl-spacebar.

3. Click anywhere in the Text area to remove the highlighting. Italicize by Using an Icon 1. On the line that begins with "Icon," highlight the word "Italicize." To do so, place the cursor before the letter "I" in "Italicize." Press the F8 key; then press the right arrow key until the entire word is highlighted.
2.

Click the Italics icon

on the toolbar.

Note: To turn off Italics, highlight the text and press the Italics icon again. 3. Click anywhere in the Text area to remove the highlighting. Italicize by Using the Keys 1. On the line that begins with "Keys," highlight the word "Italicize." To do so, place the cursor before the letter "I" in "Italicize." Press the F8 key; then press the right arrow key until the entire word is highlighted.
2.

Press Ctrl-i (hold down the Ctrl key while pressing i). Note: To turn off Italics, press Ctrl-i again. You can also remove formatting by pressing Ctrl-spacebar.

3. Click anywhere in the Text area to remove the highlighting. Underline by Using an Icon 1. On the line that begins with "Icon," highlight the word "Underline." To do so, place the cursor before the letter "U" in "Underline." Press the F8 key; then press the right arrow key until the entire word is highlighted.
2.

Click the Underline icon again.

on the toolbar.

Note: To turn off Underline, highlight the text and press the Underline icon

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3. Click anywhere in the Text area to remove the highlighting. Underline by Using the Keys 1. On the line that begins with "Keys," highlight the word "Underline." To do so, place the cursor before the letter "U" in "Underline." Press the F8 key; then press the right arrow key until the entire word is highlighted.
2.

Press Ctrl-u (hold down the Ctrl key while pressing u). Note: To turn off Underline, press Ctrl-u again. You can also remove formatting by pressing Ctrl-spacebar.

3. Click anywhere in the Text area to remove the highlighting. 8.

Save a File Select the office button > Save As from the menu. selected.
3.

2. Make sure the correct file or place you wish to save your document is Name your file by typing lesson3.doc in the File Name box. Select the office button > Choose exit word Open a File
1.

4. Click Save.
5.

9.

Select the office button > Open from the menu. address bar.

2. Make sure the folder you noted during the previous lesson displays in the
3.

The file is named "lesson3.doc." Type lesson3.doc in the File Name field or click on the file lesson3.doc

4. Click Open. The file you created during the previous lesson appears. 10. Cut and Paste Text In Microsoft Word, you can cut text from one area of a document and paste it elsewhere in the document. When you cut text, it is stored on the Clipboard. You can also copy text. When you copy text, it is also stored on the Clipboard. Each time you execute Cut or Copy, you replace the old information on the Clipboard with whatever you just cut or copied. You can paste Clipboard information as
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often as you like. Cut Text Using the Icon

Type the following: I want to move. I am content where I am.

2. Highlight "I want to move."

Click the Cut icon

4. Your text should now read: " I am content where I am." Cut Text Using Keys
1.

Type the following: I want to move. I am content where I am.

2. Highlight "I want to move." 3. Press Ctrl-x. 4. Your text should now read. "I am content where I am." Copy Text Using the Icon
1.

Type the following: I want to move. I am content where I am.

2. Highlight "I want to move."

Click the Copy icon

4. Your text should now read: "I am content where I am." Copy Text Using Keys
1.

Type the following: I want to move. I am content where I am.

2. Highlight "I want to move." 3. Press Ctrl-c. 4. Your text should now read.
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"I am content where I am." Copy Text Using the Icon

Type the following: I dont want to move. I am content where I am.

2. Highlight "I dont want to move."

Click the Copy icon

or the Cut icon

4. Your text should now read: " I am content where I am." 5. Move your cursor to the end of the remaining sentence.
6.

Click the Paste icon I am content where I am. I dont want to move

7. Your text should now read: Copy Text Using Keys

Type the following: I dont want to move. I am content where I am.

2. Highlight "I dont want to move." 3. Press Ctrl-c or Ctrl-x. 4. Your text should now read. "I am content where I am." 5. Move your cursor to the end of the remaining sentence 6. Press Ctrl-v 7. Your text should now read: I am content where I am. I dont want to move 11. Spell Check Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors display with a green wavy line under the error.
1.

Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont. 2. Highlight: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont." 3. Press F7 or click the Spelling & Grammar button in the review tab. 4. "The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. 5. Word suggests correct spellings. These suggestions are found in the Suggestions box.
6.

To change the word to the correct spelling, make sure "the" is highlighted in the Suggestions box. Click Change. Note: If the word is misspelled in several places in the document, click Change All to correct all misspellings.

7.

The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the document with its current spelling. Note: If a word appears in several places in the document, click Ignore All so you are not prompted to correct the spelling for each occurrence.

8. "Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you should add that word to the dictionary by pressing the Add to Dictionary button. Word will then recognize the word the next time it encounters it. Click Add to Dictionary. 9. The following should appear on your screen: "Word finished checking the selection. Do you want to continue checking the remainder of the document?" 10.Click No. If you wanted Word to spell-check the entire document, you would have clicked on Yes. After you have found the word or piece of text you are searching for, you can replace it with new text by executing the Replace command. 12. Replace - Using the Menu 1. Highlight "Monica is from Easton. She lives on the east side of town. Her
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daughter attends Eastern High School." 2. From the home tab select replace from the tab section editing. 3. Type "east" in the Find What box. 4. Click Find Next. Do not replace the "East" in "Easton." 5. Click Find Next.
6.

In the Replace With box, type west.

7. Click Replace. Word replaces east with west. 8. The "East" in Eastern is highlighted. 9. Click Replace. Eastern becomes Western. 10.The following message will appear: "Word has finished searching the selection. Do you want to search the remainder of the document?" 11.Click No. 12.Click Close. 13.Your text should now read, "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High School." 13. Font Size In Microsoft Word, you can change the size of your font (text). The following exercise illustrates changing the font size.
1.

Type the following: I am the smallest. I am a little bigger. I am the biggest.

2. After completing the steps below your text should look similar to the following: "I am the smallest. I am a little bigger. I am the biggest."

Change Font Size by Using the Toolbar

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1. Highlight: "I am the smallest. I am a little bigger. I am the biggest." 2. Press Ctrl-spacebar to set the formatting back to the default. 3. Highlight "I am the smallest."
4.

In the Font Size box

on the toolbar, type 8.

5. Press Enter. 6. Highlight "I am a little bigger."

In the Font Size box

on the toolbar, type 14.

8. Press Enter. 9. Highlight "I am the biggest."

the Font Size box

on the toolbar, type 24.

11.Press Enter. 14. Fonts In Microsoft Word, you can change the font (the "family" of type you use for your text). This feature is illustrated in the following exercise:
1.

Type the following: Arial Courier New Times New Roman

2. Your text should now look similar to the following: "Arial Courier New Times New Roman" Change the Font by Using the Formatting Toolbar

1. Highlight "Arial Courier Times New Roman." 2. Press Ctrl-spacebar. Ctrl-spacebar sets the formatting back to the default. 3. Highlight "Arial."
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4.

Click to open the Font pull-down menu Formatting toolbar.

on the

5. Click "Arial." 6. Next, highlight "Courier."

Click to open the Font pull-down menu Formatting toolbar.

on the

8. Click "Courier." 9. Next, highlight "Times New Roman."

to open the Font pull-down menu

on the

Formatting toolbar. 11.Click "Times New Roman." 12.Your text should now look similar to the following: " Arial Courier New Times New Roman " 15. The Tab Key

Press the Tab key a few times. Note how the cursor moves across the page. To change the default tab setting:
1. 2.

Choose Format > Tabs from the menu. The Tabs dialog box opens. Enter 1" in the Default Tab Stops field.

3. Click OK. 4. Press the Tab key a few times. Note how the cursor moves across the page. The cursor stops at every inch. You can also set up custom tab stops. To set your tab stops to 1.5", 3.5", and 6": 1. From the home tab, under the paragraph tab section select the menu option located on the lower right corner. 2. Select the tabs button located in the lower left corner
3.

Enter 1.5" in the Tab Stop Position field.

4. Click Set. 5. Enter 3.5 in the Tab Stop Position field. 6. Click Set. 7. Enter 6 in the Tab Stop Position field. 8. Click OK. 9. Press the Tab key a few times. Note how the cursor moves across the page. 16. Bullets and Numbering In Microsoft Word, you can easily create bulleted or numbered lists of items. Several bulleting and numbering styles are available, as shown in the examples. You select the one you wish to use. Try the exercises to see how it works.
1.

Type the following as shown. Apple Orange Grape Mango Cherry

2. Highlight the list you typed.

Click the Numbering icon is now numbered.

under the paragraph tab section. Your list

To remove the numbering: 1. Highlight the list again.

Click again on the Numbering icon

. Your list is no longer numbered.

Bulleting by Using the Icon 1. Highlight the list you typed.

Click the Bullets icon now bulleted.

under the paragraph tab section. Your list is

To remove the bulleting:

1. Highlight the list again.

Click the Bullets icon

again. Your list is no longer bulleted.

17. Undo & Redo 1. You can quickly reverse most commands you execute by using Undo. If you then change your mind, you can use Redo.
2. 3. 4.

Type Undo example. Choose Edit > Undo Typing from the menu. The typing disappears. Choose Edit > Redo Typing from the menu. The typing reappears.

5. Highlight "Undo example." 6. Press Ctrl-b to bold.

Choose Edit > Undo Bold from the menu. The bolding is removed. Choose Edit > Redo Bold from the menu. Your text is bolded.

Alternate Method -- Undo & Redo by Using Keys

Type: Undo example.

2. Press Ctrl-z. The typing disappears. 3. Press Ctrl-y. The typing reappears. 4. Highlight "Undo example." 5. Press Ctrl-u to underline. 6. Press Ctrl-z. The underline is removed. 7. Press Ctrl-y. The underline reappears.

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