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Event Information: Bring This To The Picnic

This document provides information about the 32nd annual AMA School Safety Patrol picnic to be held on June 7th at Heritage Park historical village. It includes the event schedule, safety procedures, transportation information for arrivals and departures, and checklists for supervisors and students. Buses will arrive and depart according to assigned times and areas between 1-5pm, while other groups can leave at any time after showing their exit sign. In case of emergency, groups will evacuate to their assigned bus departure areas or area D for others.

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131 views6 pages

Event Information: Bring This To The Picnic

This document provides information about the 32nd annual AMA School Safety Patrol picnic to be held on June 7th at Heritage Park historical village. It includes the event schedule, safety procedures, transportation information for arrivals and departures, and checklists for supervisors and students. Buses will arrive and depart according to assigned times and areas between 1-5pm, while other groups can leave at any time after showing their exit sign. In case of emergency, groups will evacuate to their assigned bus departure areas or area D for others.

Uploaded by

api-143620299
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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32 nd annual ama school safety Patrol PIcnIc

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event Information
*Bring this to the Picnic*
2012 PICNIC

9:30am to 3pm

Thursday, Jun

e7

herItage Par k hIstorIcal v Illage

event schedule
9:30 a.m. 10:00 a.m. 10:15 a.m. 10:30 a.m. 11:30 a.m. 11:45 a.m. 12:30 p.m. 1:00 p.m. 3:00 p.m. 5:00 p.m. Main gates open. Heritage Park exhibits open. Midway rides begin operating. Police helicopter arrival in the field area. Free patroller lunch service begins in main field. Lunch service is complete. Police helicopter departs. Appreciation ceremonies begin. Calgary Round-Up Band performance O Canada! Patrol Pledge Dignitary appreciations Don Hanson Memorial Patroller of the Year Award Annual Patrol Team Awards Ceremonies end. Bus departures begin. Event officially ends. Supervised groups may stay later. Heritage Park closes.

Reminder: candy tents, sno-cone tent, rides and venues are closed 15 minutes before and during the appreciation ceremonies

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event Information
When you arrIve at herItage Park, get ready for fun!
Check in at the Ride Bracelet Tent Near the Front Gate
Pick up the pre-ordered ride bracelets and/or ride tickets.

Safety Procedures Continued


Teachers / Supervisors are to check the Lost & Found tent first if a student is separated from their group. The bus unloading/loading zone, train tracks and crossings, S.S. Moyie boat launch platform and helicopter landing area are places that require close student supervision. All water areas are off limits. Do not bring roller blades, skateboards or water guns. We discourage bringing electronic handheld devices. Report dangerous practices of students immediately to picnic volunteers or the Calgary Police Service (CPS).

Be Green
We RECYCLE. Please use the appropriate bins for drink containers, cardboard and trash. PLEASE do not litter.

Establish Safety Procedures


Group the students with their adult supervisor. Ensure students are wearing nametags which include school name. Determine a designated meeting area and a periodic check-in system. Have students use the Buddy System. Show students the location of the Lost & Found tent. - Located inside the Park across from Midnapore train station (the first train station you see when you enter the Park). - Instruct students to go to Lost & Found and stay there if they get lost.

transPortatIon: arrIvals
General Information
Refer to the enclosed Parking Map for designated parking areas. CPS will direct all traffic in the parking lots. Priority will be given to school buses over private vehicles & carpools for arrivals and departures.

Arrivals
Buses ONLY in parking Lots D & B Follow directions for unloading as given by CPS. With approximately 120 buses arriving, we must unload safely. Buses will be held in Lot B until it is full and all buses have come to a complete stop. Do not expect to unload your bus as soon as you arrive. Pedestrians must stay within the pedestrian corridors. Carpools / Drop-off: Use parking Lot C Parking pass required for carpool drop-offs / pickups & private vehicle parking. Place the parking pass on vehicle dashboard before entering the park. Parking passes are included with this package. CPS will direct vehicles to the appropriate parking lot. Pedestrians must stay within the pedestrian corridors.

32 nd annual ama school safety Patrol PIcnIc


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event Information
transPortatIon: dePartures
Preparing to Leave the Park
Bus departure groups: Ensure that your entire group is accounted for before going to the bus departure area near the front gate. See chart below and picnic site map for your assigned bus departure area. Schools must arrive at their bus departure area 15 minutes prior to their scheduled departure time. Each school will receive an Exit sign which is a colourcoded sign with your departure time and school name. Bring this sign to the picnic. To leave the park, you must show your sign to picnic volunteers at the exit gate. When the buses are ready to load, school groups will be signalled to enter the parking lot. Keep your coloured Exit sign visible to picnic volunteers so we know you are in the correct departure group. You will be given directions by volunteers at the bus departure areas. Walking & carpooling groups: May depart at anytime. You must show your coloured Exit sign to volunteers at the exit gate when you are leaving. The exit area will be extremely busy from 1:00 2:00 pm. Please be patient.

Bus deParture areas chart


Departure Time
1:00 p.m. 1:15 p.m. 1:30 p.m. 1:45 5:00 p.m. Carpool & Walking Groups

Departure Area
Bus Departure Area A / Emergency Evacuation Area A. You will be taken as a group to the exit gate Bus Departure Area B / Emergency Evacuation Area B. You will be taken as a group to the exit gate Bus Departure Area C / Emergency Evacuation Area C. You will be taken as a group to the exit gate Bus Departure Area D / Emergency Evacuation Area D. You will be taken as a group to the exit gate May depart the picnic at any time In an emergency, Carpool & Walking Groups go to Area D

In the Parking Lots


Buses only in parking Lots D & B Buses will park in alphabetical order at the appropriate departure times. A sign with the school name will be displayed on the front / back / side windows of the bus. Be aware that the parking lot is extremely busy (max. 42 buses per departure). Complete your final head count while loading your bus. Load as quickly as possible, as no buses can leave until all passengers are loaded. If you arrive late for your departure time, you will receive instructions from CPS. Buses cannot leave the parking lot early. Do not ask your drivers to pull out of the queue. All buses will depart at the same time when directed by CPS. Carpools & pick-ups: Use parking Lot C Walking groups Groups that are walking or car-pooling can leave at any time. You must have an Exit sign to leave the park. Exit the park and stay to the right. Stay within pedestrian corridors through the parking lots.

Cancellation
This is a rain or shine event. In the event of extreme inclement weather, media outlets will broadcast the cancellation of the event and you will receive an email from AMA by 8:00 a.m. picnic day.

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event Information
In the event of an emergency
Emergency Situations (including natural disasters)
Stay calm. If necessary, emergency responders will be called by event organizers. Patrollers should meet at the teacher designated meeting area for their group.

In the event of an evacuatIon


Schools will be grouped according to their bus departure times for an orderly exit. Go to the bus departure area you have been assigned to based on your departure time and await further instructions from CPS. These areas are listed in the previous page and on the Picnic Site Map. Carpooling and walking groups go to emergency evacuation area D if needed. Supervising teachers will be asked to count patrollers, teachers and chaperones. If an evacuation is required, bus companies will be notified immediately by event organizers.

fIrst aId
Inform students that the First Aid station can be found at 1885 Town Hall (see picnic site map). - EMS bike units may also be riding around the park. - CPS officers may also be approached for first aid assistance.

PIcnIc checklIst
Reminders for Supervisors:
q Dress for the weather.

Reminders for Students:


q Dress for the weather.

Please Bring:
q Nametags for patrollers, chaperones and supervisors
(student name/school name OR name/school name/teacher or chaperone).

Please Bring:
q Water bottles, hat, sunglasses and sunscreen. q Sports equipment (ball, Frisbee, etc.). q Spending money for food or fun items.
Leave all valuables at home. ENJOY the day, you deserve it!

q A list of students and their supervisors, supervisor contact


numbers and any necessary student medical information.

q A fully charged cell phone. q AMA picnic information. q All picnic maps (included in this mailing). q Parking Pass / Car Pooling Pass (included in this mailing). q The Exit sign (has school name, bus departure time & bus
carrier name) or walking / carpooling group departure time (being mailed separately).

q A copy of your school boards off site emergency plan.


Ensure that all adults on the field trip know the plan.

q Water bottle, hat, sunglasses and sunscreen.

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Parking map
NORTH
PIcnIc ParkIng areas
LoT A handicapped parking dignitaries & donors (by invitation only) heritage Park guests LoTs B & D Buses only Buses drive through lot d to get to lot B LoT C car pool vehicle pass required heritage Park staff lot a overflow LoT E Picnic volunteer parking LoT F overflow parking 14Th sTrEET LoT rural school bus parking
CORR

GLENMORE RESERVOIR

Walkway into Park

Boat Marina
Entrance & Exit
Gasoline Alley Railway Caf Offices Security

Boat Dock

ESTR

IAN

COR

Lot B

Lot D

IDOR

PED

14 Street Parking Lot


Heritage Drive West

Lot F Lot E
Train Display

Heritage Park Sign

14 STREET SOUTH

14 STREET NORTH

PEDES

TRIAN

Lot C

RIDO

Lot A

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