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Chapter 6: Document Menu

Document Menu
How to get there
The Document Menu is one of Allegros unchanging menus.
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What it does
This menu contains the keys to Allegros notational flexibility. Whatever notational conventions Index you subscribe to, no matter what publishing specs you prefer, chances are good that an Document Menu command will accommodate you. Each command brings up a dialog box that governs some aspect of the way Allegro displays the music in the active documentits layout and positioning Next Chapter variables, the fonts, musical symbols, and clefs it uses, for example.
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Page Format: Score Parts. These commands brings up the Page Format for Parts/Page Format for Score dialog box, where you establish the default values for the page layout of your individual parts or the score. These settings are used when you choose Extract Parts from the Index File Menu. For more details, see PAGE FORMAT FOR SCORE DIALOG BOX under Printing. Show Active Layer Only. Each Allegro staff is actually four transparent layers, each of which can contain its own rhythmically independent inner voice. Only one layer can be active Next (frontmost) at a time, however; the active layer is always identified by the popup menu in the Chapter lower-left corner of the document window and with a checkmark in Select Layer submenu of the View Menu. Previous
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When this item is selected (displaying a check mark), Allegro hides the three inactive layers. Bear in mind that hidden layers are unaffected by almost every tool. For example, the music in a hidden layer wont be copied, pasted, or otherwise affected by Mass Edit operationsa useful fact to remember if you want to copy or paste the music of one layer only. Choose this command a second time to make the check mark disappear (and make the other three layers reappear). Display in Concert Pitch. With Allegro, any staff thats had a transposition applied in the Staff Attributes dialog boxa trumpet or clarinet part, for examplealways prints in its transposed key when you extract parts or send to a printer. However, you also have the option of viewing the full score in either its transposed or concert form. Choose this command if you want Allegro to display the score in concert key. If you dont select it, all staves will appear showing transposing instruments in their transposed keys. (Music you enter using the Simple or Speedy Entry tools is considered already transposed. In other words, if you play a C on the MIDI keyboard using the MIDI input feature of the Speedy Entry Tool, it appears as a C on the transposed staff, even though it will play back as some other note, because youve just entered a written C.) Display Expressions and Repeats for Parts. Through the use of Staff Lists, you can use the Expression Tool to place a measure attached marking in only certain staves in the full score, but in a different set of staves (usually all of them, or all staves in an instrumental section) in the extracted parts. Repeat text and endings can be assigned similarly using Staff Lists. By selecting Display Expressions and Repeats for Parts, you tell Allegro to display expressions as theyll appear in the extracted parts (which means youll usually see each marking in more staves). Select Default Music Font. This command displays the Select Default Fonts dialog box, which allows global font changes for many elements of your score. See SELECT DEFAULT FONTS DIALOG BOX. Pickup Measure. Use this command to open the Pickup Measure dialog box, where you can create a pickup measure at the beginning of the score. See PICKUP MEASURE DIALOG BOX. Playback Options. You can also access Playback Options from the Playback Controls. See PLAYBACK OPTIONS DIALOG BOX.
TOC Layer Options. Using Allegros four transparent layers per staff, you can notate complex inner voices on a single staff. The Layer Options dialog box that appears when you choose this item contains automatic stem direction, tie direction, and rest placement settings for each layer. See LAYER OPTIONS DIALOG BOX. Index TOC

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Document Options. Choose this command to display the Document Options dialog box, which contains checkboxes governing time signature and key signature options. See DOCUMENT OPTIONS DIALOG BOX.

File Maintenance. Choose this command to open the File Maintenance dialog box where you can remove deleted items from your document and test file integrity. See FILE MAINTENANCE Previous DIALOG BOX.
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Select Default Fonts dialog box

How to get there
Choose Select Default Fonts from the Document Menu.

What it does
This dialog box lets you globally change the font for many elements in your score. It lets you change all occurrences at once, or set the primary font to the one you most often use. Set the initial font for full and abbreviated staff names. Choose a name item from the Text popup menu, then click Set Font to specify the initial font for full and abbreviated staff names. This font is used when you first create a name. Maestro, a music font provided with Allegro, is the default font for the musical symbol elements such as Music, Clef, Key, and Time. However, Allegro offers you the option of setting these musical elements to any other music font, such as MakeMusic!s Jazz Font (also provided with Allegro), as well as other third-party fonts, such as Engraver, Sonata or Crescendo (see FONTS).
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Font display. The font, size and style specified for an item appears below the selected item, so you can see what font is selected without entering the Type Style dialog box.

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Lyrics: Verse Chorus Section; Set Font. Choose this command, then click Set Font to specify the default font, size and style for Lyrics. These three types of lyrics are technically identical, as far as Allegro is concerned, except that each type may have its own default font. Next (When you enter the text for lyrics, use the Set Font button in the Edit Lyrics window to spec- Chapter ify variations from the primary font.) Text: Text Expression Text Block Staff Names (Full) Staff Names (Abbreviated); Set Previous Chapter Font. Choose this command, then click Set Font to choose the default font, size and style of various text elements.

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Choose Text Expression to specify the primary (default) font for text expressions you create with the Expression Tool. Choose Text Block to specify the primary (default) font for text blocks. Chord; Set Font. Click this button to specify the font you wish to use for chord symbols. Allegro will display the Font dialog box, from which you can select the font, size and style of the new chord font. Music; Set Font. Click this button if you want to use a music font other than the Maestro font TOC that came with your Allegro package. Allegro will display the Font dialog box, from which you can select the font, size and style of the new music font. OK Cancel. Click OK (or press return) to confirm, or Cancel to undo, the font changes youve made, and return to the score.
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Pickup Measure dialog box

How to get there
From the Document Menu, choose Document Settings, then Pickup Measure.

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What it does
Use this dialog box if the first measure of your score is a pickup measure; Allegro will automatically add blank count-off beats before the pickup itself and adjust the measure numbers. Click the value of the pickup and click OK. When you return to the score, Allegro will have created invisible rests at the beginning of the measure for a duration long enough to fill the measure and still leave room for the pickup value you specified. Any notes you now enter will appear after these invisible rests.This method is only effective if the pickup measure is the first measure of the score. See PICKUP MEASURES.

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[Note durations]. Click on a note that equals the sum of your pickup notes. Clear Pickup. Click on Clear Pickup to remove a pickup and restore the measure to a normal, Previous Chapter non-pickup, measure.

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OK Cancel. Click Cancel to return to the score without changing any pickup settings. Click OK to confirm your pickup settings and return to the score.

Layer Options dialog box

How to get there
Choose Layer Options from the Document Settings submenu of the Document Menu.

What it does

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The easiest way to notate simultaneous independent voices on a single staff is to use Allegros Layer mechanism. In this dialog box, you can define the behavior of music in each layerfor Index example, you might want the second layers note stems always to go down, and you might want to make sure that second layer rests are out of the way of the upper layer. Note that the system of Voice 1/Voice 2 uses a completely independent method of flipping the stems. See MULTIPLE Next Chapter VOICES for more information.
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Settings for Layer 1 Layer 2 Layer 3 Layer 4. Using this popup menu, choose the layer for which youre establishing your settings. For example, you may decide that stems in Layer 1 should go up, and stems in Layer 2 should go down. How you handle Layers 3 and 4since there arent any more stem directions to choose fromdepends on the structure of the inner voices in the particular piece youre working on. Freeze Stems and Ties Freeze stems Up/Down. When you select this checkbox, you can choose an automatic stem direction for stems. Choose either Up or Down from the popup menu. Most of the time youll want to freeze Layer 1s stems up and Layer 2s stems down, and also to select Apply Settings Only if Notes are in Other Layers; with this setup, Allegro will flip all stems up only when necessarywhen theres another voice (that is, in another layer) in the same measure.

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Freeze Ties in the Same Direction as Stems. When theres only a single voice on a staff, a tie customarily arcs away from the noteheads its attached tohence, in the opposite direction from the note stems. If there are two voices on the staff, however, ties that followed this scheme would overlap and be difficult to read. This option, then, tells Allegro to flip ties the wrong wayin other words, if notes in Layer 2 are present, youll want ties in Layer 1 to flip upward, even though the Layer 1 stems are upward. Adjust Floating Rests by ___ Steps. If you select this item, you can enter a number in the text box that tells Allegro, in lines and spaces, how much higher (or lower) than usual you want it to position rests in this layer. For example, you may want to enter a 4 in the text box and also select Apply Settings Only if Notes are in Other Layers; with this setup, Allegro will move the upper voices rests up out of the way only when theres a second voice on the same staff. (Of course, you could accomplish the same thing manually, by dragging any rest vertically using the Simple Entry Tool: option-click the rest and then drag it up or down.) A typical setup might be an Adjust Floating Rest setting of 4 for Layer 1, and 4 for Layer 2. Apply Settings Only if Notes are in Other Layers. Select this option if you want the other optionsinvolving stems, ties, and reststo apply only when theres another voice (in another layer), in the same staff. If you dont select this option, Allegro will flip all Layer 1 stems (for example), or adjust all Layer 1 rests, even when Layer 1 is the only voice in a measure. OK Cancel. Click OK (or press return) to confirm, or Cancel to discard, the settings youve made in this dialog box; you return to the score.

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Document Options dialog box

How to get there
Choose Document Options from the Document Settings submenu of the Document Menu.

What it does
This dialog box contains many options governing the way Allegro operates as you work. Most have to do with the way it displays your music (such as Courtesy Clefs).
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Document Options dialog box

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Beams: Beam Eighth Notes in Groups of Four in Common Time. Deselect this option to have eighth notes beamed in groups of 2 when in common time. Otherwise, Allegro will beam eighth notes in groups of four when in common time. Include Rests when Beaming in Groups of Four. Select this option to include any rests between eighth notes when the above option is selected. Beam Three Eighth Notes Together Before An Eighth Rest. Select this option to beam three eighth notes together as opposed to two when there is a rest in the first or last position of the group of 4 eighth notes. Left Barlines: Display on Single Staves Display on Multiple Staves. You can control whether Allegro draws the left barline on a single staff, or on all staves in each staff system in the piece. Select the Single Staves option to have Allegro draw barlines in each staff system that contains only a single staff, such as a solo line. If this is not selected, left barlines will not display on a single staff no matter which left barline style is selected. Select the Multiple Staves option to draw the left barline in staff systems that contain two or more staves, such as a piano part. If you want Allegro to display every left barline on every staff system, select both checkboxes. Deselect both options if you want to hide every left barline on every staff system.
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File Maintenance dialog box

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From Previous Measure. Select this option to have Allegro duplicate the final barline from the end of each staff system at the beginning of the following staff system. Time signature, Key Signature, Clef: Display Courtesy Time Signature at End of Staff System Display Courtesy Key Signature at End of Staff System Display Courtesy Clef at End of Staff System. If a clef, key, or time signature change occurs at the end of a line (system) of music, its traditional to forewarn the musician by displaying the incoming clef, key or time signature at the rightmost end of the preceding system. TOC If you want this courtesy clef, key or time signature to appear, select the appropriate checkbox here. If not, leave these checkboxes unselected, and the new clef, key or time signature Index will only appear at the beginning of the new line.

Display Clef Only on First Staff System Display Key Signature Only on First Staff System. These controls will help you notate lead sheets quickly and easily. When selected, Alle- Next Chapter gro displays the clef and key signature on the first staff system of each page only. Cancel Outgoing Key Signature. If the key is changing from a sharp key to one with fewer sharps, or a flat key to one with fewer flats, select this option if you want Allegro to display Previous canceling naturals in the courtesy key signature for any sharps (or flats) that are no longer Chapter sharped (or flatted) in the new key signature. Otherwise, no naturals will appear in the courtesy key signature. Always Slash Flagged Grace Notes. Its customary to place a small diagonal slash through the flag of any grace note thats not beamed to other notes. Select this option if you want the slash to appear by default on all unbeamed grace notes. If this option is on, the Simple Entry and Speedy Entry Tools will only toggle between slashed grace note and full note. If this option is off, you can slash grace notes on an individual basis with the SIMPLE ENTRY TOOL or SPEEDY ENTRY TOOL. Cancel OK. Click OK (or press return) to confirm, or Cancel to discard, the changes youve made in this dialog box; you return to the score.

File Maintenance dialog box

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How to get there

From the Document Menu, choose File Maintenance.

What it does
Use this dialog box to remove deleted items from your document to reduce file size, or to run a file integrity check.

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File Maintenance dialog box

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Remove Deleted Items. When you delete or erase music, measures, or staves from a document youre working on, Allegro doesnt immediately discard that music. The Remove Deleted Items command permanently removes any deleted staves, measures, notes and rests that Allegro is remembering, and can dramatically decrease the size of your document (in terms of the disk space consumed). Select the Remove Deleted Items menu item and a dialog box appears, warning you that the process of removing items takes some time.When the operation is complete Allegro will display the results of the process. See DELETED ITEMS STATISTICS DIALOG BOX.

Remove Duplicate Library Elements Text Expressions Shape Expressions Articulations Retain Duplicate Elements With Unique Metatools. Check one or more of these options to remove duplicate items from these libraries.You might want to do this if you load a library that was saved from a different document that contains identical expressions or articulations. Instead of deleting all duplicate items manually in the Expression/Articulation Selec- TOC tion dialog box, you can use this option to tell Allegro to do it for you. Check Retain Duplicate Elements With Unique Metatools to tell Allegro to keep any duplicate item that has a unique Index metatool assignment. Test File Integrity. Choose this option to test the file for damage caused by a small percentage of files created in Finale 2001. See FILE INTEGRITY TEST RESULTS DIALOG BOX.

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File Integrity Test Results dialog box

How to get there
Open a file with inconsistencies. From the Document Menu, choose Data Check, then File Maintenance. Ensure Test File Integrity is checked and click OK.

What it does
Allegro 2001 creates files that are approximately one-third the size of files created with previous versions of Allegro. This new capability, unfortunately, introduced a problem in which a small percentage of files are damaged when saved in the original release of Finale 2001. The symptom of this problem is that the last nine (or fewer) notes or rests that were entered before the file was saved AND closed will be missing when the file is reopened. Finale 2001a prevents further damage from occurring. While using 2001a will completely prevent the problem from occurring in new files, files previously saved in Finale 2001 may already be damaged. The File Integrity Utility will examine the file for inconsistencies and try to repair the file. Files last saved in Finale 2001 will automatically be tested for file integrity and corrected. Files created before Finale 2001 and last saved in Finale 2001a or later will ask if you wish to test file integrity. Once the file has been tested for file integrity and saved, you won't be prompted on that file again. Other files may benefit from the Test File Integrity utility. The Test File Integrity dialog box displays a message stating whether it found inconsistencies in the file. Click on Details to display the types of items that were repaired in your score.
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Unused Entries. The utility removed notes or rests found in the file but not used. This is similar to Remove Deleted Items or emptying the Trash. Unused entries, without any repaired items, do not indicate a damaged file. Orphaned Entry Details. The utility removed items attached to notes or rests found in the file but not used, such as articulations that were attached to notes you erased. This is similar to Remove Deleted Items or emptying the Trash. Orphaned Entry Details, without any repaired items, do not indicate a damaged file. TOC Repaired Entries. The utility repaired notes or rests that referenced a corrupted note or rest. We recommend you check your file for missing notes or rests. Repaired Frames.The utility repaired groups of notes that referenced a corrupted note or rest. We recommend you check your file for missing notes or rests. Repaired Frame Attachments.The utility repaired frames (one layer of a measure) that referenced a corrupted note or rest. We recommend you check your file for missing notes or rests. Missing Measures. The utility repaired gaps in the sequence of measures. Repaired Staff Optimization Lists. The utility repaired errors in optimization data.
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Unnecessary Measure Expressions Removed. The utility found and deleted empty measure expression assignments. List of possible error locations. If the utility can determine the location, it will provide a list of locations of missing notes or rests. OK. Click OK to return to the score.

Deleted Items Statistics dialog box

How to get there

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From the Document Menu, choose Data Check, then File Maintenance. Ensure Removed Deleted Index Items is checked and click OK.

What it does
The Deleted Items Statistics dialog box displays tallies of the types of items that were deleted from your score.

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OK. Click OK to return to the score.

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Syncopation
When Allegro transcribes a real-time performance, you can specify how it should handle syncopation. For example, depending on the circumstances, you might prefer each of the following notations of the same syncopation:

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Left: Tied syncopation notation. Right: Softened syncopation notation.

& 2 j 4

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Allegro decides how to notate such syncopations based on two factors: the time signature and the Soften Syncopations setting in the More Quantization Settings dialog box.

To eliminate tied-note syncopations

If the current meter is based on the quarter note (the time signature has a 4 on the bottom), you can ask Allegro to write eighth note syncopations as eighth-quarter-eighth rhythms (as shown at right in the example above) instead of two tied eighth note pairs (at left, above). You must follow these steps before you record, however. Choose Quantization Settings from the MIDI Menu. The Quantization Settings dialog box appears. Click More Settings. The More Quantization Settings dialog box appears. Select Soften Syncopations. Click OK (or press return) twice. Youve just told Allegro to soften syncopations of every even beat (second and fourth beats). If the time signature has a 4 as its bottom half, you can use the same principle to soften quarter note syncopationsto play a quarter-half-quarter rhythm. Change the meter to cut time (or another half-note-based meter) before recording; see TIME SIGNATURES for full instructions. Allegro will then notate both eighth-note and quarter-note syncopations in the softened form (as shown in the example above.) When youre finished transcribing, you can change the meter back to its original quarter-note-based time signature, if necessary. Alternatively, using the Use a Different Time Signature for Display option (in -the Time Signature dialog box), you can make Allegro display 4 , even though the actual 4 meter is cut time. Once again, the program will automatically soften both eighth and quarter note syncopations.

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Stems
This entry contains information on stem direction.

To flip a stem
Click the Speedy Entry Tool appears.

a, and click the measure in question. The editing frame

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Click the note whose stem you want to flip. (Or use the arrow keys to position the insertion bar.) Make certain youre in the correct layer (if youve entered music in Layers) and the correct voice (if youre using the Voice 1/Voice 2 feature). Press shift- or shift- to change lay- Index ers; press the apostrophe key to change voices. Press the L key to freeze the stem in the opposite direction. When a stem is frozen up or Next down, its no longer free to change directions if it gets transposed. To restore a stem to its Chapter floating status, position the insertion bar on the note and press option-L.

To flip all stems in a region in one direction

Click the Mass Edit Tool and select the region to be affected. See SELECTING MUSIC for some region-selecting shortcuts.

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From the Utilities submenu of the Mass Edit Menu, choose Freeze Stems Up (or Freeze Stems Down). All stems in the selected region are now frozen in the direction you specified.

To change frozen stems back to variable-direction stems

Click the Mass Edit Tool and select the region to be affected. See SELECTING MUSIC for some region-selecting shortcuts. From the Utilities submenu of the Mass Edit Menu, choose Remove Stem Changes.
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Pickup measures
To create a pickup measure at the beginning of a piece
The following method, in effect, places an invisible rest at the beginning of the first measure of your piece. Follow these steps to convert the first measure into a pickup measure. If you wish to add a pickup measure before the first measure of your piece, first insert a measure with the Measure Tool. See MEASURE MENU. Allegro will also automatically skip over your pickup measure when displaying measure numbers. There is another method which some users prefer to create both pickup measures at the beginning of a piece and pickup measures within a piece. See To create a pickup measure within a piece. From the Document Menu, choose Pickup Measure. The Pickup Measure dialog box appears containing rhythmic values. Click the rhythmic value corresponding to the sum of the pickup note or notes. If the duration of the pickup notes is equivalent to a dotted note, click the dotted note. Click OK (or press return), and enter the pickup notes. Allegro will still play back the entire measureincluding the invisible rest before the pickup measure. If youve entered the notes before creating the pickup measure, you may need to reapply music spacing.

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To create a pickup measure within a piece

Enter the pickup notes first. For the moment, notate them at the beginning of the measure, even though theyll eventually be right-justified. Choose the Time Signature Tool

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Click in the pickup measure. The Time Signature dialog box appears. Set the Number of Beats to match the sum of beats in the pickup measure. Click More Choices. The Time Signature dialog box expands. Select Use a Different Time Signature for Display.

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Set the Number of Beats to match the sum of beats in the full measures of music after the Chapter pickup measure. Set the Beat Duration to match the beat duration in the full measure of music after the pickup measure. Click OK.
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