Bba assignment1.

Ms word

1 . What is the primary function of the 'Save' option in a document?

A) To open a new document B) To close the document
C) To store the current document on the disk D) To print the document

2. What does the 'Page Break' option do in a document?

A) Inserts a horizontal line on the page
B) Moves the text to the next page
C) Deletes the current page
D) Changes the page orientation

Answer: B) Moves the text to the next page

3. Which feature helps you correct spelling mistakes in a document?

A) Word Completion
B) Spell Check
C) Macros
D) Mail Merge

Answer: B) Spell Check

4 What is the function of 'Track Changes' in a document?

A) To print the document
B) To monitor and record edits made to the document
C) To insert pictures
D) To save the document

Answer: B) To monitor and record edits made to the document

5. What is 'Mail Merge' used for?

A) Combining multiple documents into one
B) Sending emails automatically
C) Creating multiple personalized letters or labels from a template
D) Tracking document changes

Answer: C) Creating multiple personalized letters or labels from a template

Fill in the Blanks with Answers

1. __________ is the feature that automatically suggests words while typing.

Answer: Word completion
2. To insert pictures or clip arts into a document, you use the __________ menu.
Answer: Insert
3. The horizontal and vertical guides used to set margins and tabs are called
__________.
Answer: Rulers
4. __________ are notes placed at the bottom of a page to explain or comment on
the main text.
 Answer: Footnotes
5. To check for spelling errors in a document, you use __________.
Answer: Spell check

2mark

1.What is Microsoft word?

Microsoft Word is a powerful word processing program that allows you to create
documents such as letters, papers, reports, and more. It's part of Microsoft Office
Suite

2. Mention two uses of MS Word.

A: 1) Creating professional documents
2) Formatting and printing letters, reports, and resumes

3.Write the steps to open an existing document.

A: File → Open → Select file → Click Open.

4. What is a footnote?
A: A note placed at the bottom of the page to explain or reference.

5. What is Mail Merge used for?

A: Sending personalized letters or emails to multiple people.

5mark

1.Discuss the various alignments and text formatting in MS Word

1. Paragraph Alignment:
 Left Alignment:
Text is aligned along the left margin, creating a consistent edge on that side. This
is the most common alignment for body text.
 Right Alignment:
Text is aligned along the right margin. This is often used for dates, page numbers,
or captions.
 Center Alignment:
Text is centered between the left and right margins. This is often used for titles or
headings.
 Justified Alignment:
Text is aligned along both the left and right margins, creating a block-like
appearance. This is often used in newspapers and magazines.
 How to Change Alignment:
In MS Word, you can change alignment by selecting the text and then using the
alignment buttons on the Home tab (Paragraph group) or by using keyboard
shortcuts: Ctrl + L (left), Ctrl + E (center), Ctrl + R (right), and Ctrl + J (justify).

Text Formatting:
 Font Formatting: This includes changing the font type, size, color, bolding, italicizing,
underlining, and adding strikethrough.
 Highlighting: You can highlight text with a specific color to draw attention to it.
 Text Case: You can change the case of selected text (e.g., uppercase, lowercase,
title case) using the Change Case command on the Home tab.
 Line Spacing: You can adjust the spacing between lines of text to improve
readability.
 Paragraph Spacing: You can adjust the spacing before and after paragraphs.
 Numbering and Bullets: You can add numbered or bulleted lists to organize
information.
 Borders and Shading: You can add borders and shading to paragraphs or other
elements.

How to Format Text:

1. Select the text: Highlight the text you want to format.
2. Use the Formatting Tools: Access the formatting options through the Home tab,
right-click menu, or keyboard shortcuts.
3. Apply the desired formatting: Choose the appropriate options for font, size, color,
alignment

2..Word shortcut keys and use

MS Office Shortcut Keys

Shortcut Key Function
Ctrl + N New Document
Ctrl + O Open Document
Ctrl + S Save Document
Ctrl + p Print Document
Ctrl + C Copy
Ctrl + X Cut
Ctrl + V Paste
Ctrl + Z Undo
Ctrl + Y Redo
Ctrl + A Select all
Ctrl + F Find
Ctrl + H Replace
Ctrl + B Bold
Ctrl + I Italic
MS Word Shortcut Keys
Shortcut Key Function
Ctrl + F3 Cut to the Spike
Ctrl + F4 Close the active document
Restore the document
Ctrl + F5
window size
Switch between open
Ctrl + F6
documents
Activate the Spelling and
Ctrl + F7
Grammar check
Ctrl + F8 Extend a selection
 Ctrl + F9 Insert an empty field
Maximize the document
Ctrl + F10
window
Ctrl + F11 Lock a field
Open the "Save As" dialog
Ctrl + F12
box

10mark

1) Explain how to insert a row above and a column to the left in an existing table in
MS Word.

To Insert a Row Above:

1. Place the cursor in the row below where you want to insert the new row.
2. Go to the "Layout" tab under "Table Tools" (appears when you click inside the
table).
3. Click "Insert Above" in the Rows & Columns group.

A new row will appear above the current one.

To Insert a Column to the Left:

1. Click inside a cell in the column to the right of where you want the new
column.
2. Go to the "Layout" tab under "Table Tools".
3. Click "Insert Left" in the Rows & Columns group.

A new column will be added to the left of the selected column.

 Right-click inside any cell and choose "Insert" > "Insert Rows Above" or "Insert
Columns to the Left" from the context menu.
 Use the Tab key in the last cell of the table to add a new row at the bottom
quickly.

2) how to insert clip art, shapes, smart art and insert charts in word documents.

1. Inserting Clip Art (Online Pictures)

Note: In newer versions of Word, Clip Art is replaced by Online Pictures.

Steps:

1. Click where you want to insert the picture.

2. Go to Insert tab.
 3. Click Online Pictures (or Pictures).
4. Search for an image or clip art and select one.
5. Click Insert.

The picture will appear in your document. You can resize or move it.

2. Inserting Shapes

Steps:

1. Go to the Insert tab.

2. Click on Shapes.
3. Choose a shape (e.g., rectangle, arrow, circle).
4. Click and drag on the document to draw the shape.

After inserting, use the Format tab to change color, size, border, etc.

3. Inserting SmartArt

SmartArt is used to create diagrams like process charts, hierarchies, and lists.

Steps:

1. Go to the Insert tab.

2. Click SmartArt.
3. Choose a category (List, Process, Cycle, Hierarchy, etc.).
4. Select a layout and click OK.
5. Enter your text in the SmartArt diagram.

Use the Design and Format tabs for customizing.

4. Inserting Charts

Charts are used to visually represent data (like bar graphs, pie charts, etc.).

Steps:

1. Go to the Insert tab.

2. Click Chart.
3. Choose a chart type (Column, Line, Pie, Bar, etc.).
4. Click OK.

➡ A sample chart and an Excel sheet will open.

➡ Enter your data in the Excel window – the chart updates automatically.

Customize using Chart Tools – Design and Format tabs.

Unit 2 assignment

1.What is the basic unit where data is entered in a spreadsheet?

A) Row B) Cell C) Column D) Sheet

2. What is the function of the 'Undo' command in a spreadsheet?

A) Redo the last action B) Reverse the last action
C) Save the file D) Copy data

3. In a spreadsheet, data arranged in a vertical manner is called a __________.

A) Row B) Column C) Cell D) Sheet

Answer: B) Column

4.which type of spreadsheet function is used to add a range of numbers?

A) String function B) Date function
C) Mathematical function D) Logical function

Answer: C) Mathematical function

5 Which menu is typically used to open, save, and close files in spreadsheet
applications?
A) View B) Edit C) File D) Insert

Answer: C) File

Fill in the Blanks with Answers

1. The basic unit of a spreadsheet where data is entered is called a __________.

Answer: Cell
2. To find and replace specific text or numbers in a spreadsheet, we use the
__________ feature.
Answer: Search and Replace
3. The __________ tool is used to change the appearance of the cell borders.
Answer: Border
4. The feature that lets you arrange data in ascending or descending order is
called __________.
Answer: Sorting
5. __________ is used to temporarily store data you want to move or copy in a
spreadsheet.
Answer: Clipboard

2mark

1.Define workbook?

A workbook is a file that contains one or more worksheets, typically used in spreadsheet
programs like Microsoft Excel

2. What is the purpose of using formulas in spreadsheets?

Formulas are used to perform calculations like addition, subtraction, multiplication,
and more, using cell references to compute results dynamically.

3 What is the role of 'Data Validation' in spreadsheets?:

Data Validation restricts the type of data or the values that users can enter into a cell,
helping maintain data accuracy.

4.How is a chart useful in spreadsheet applications?:

A chart visually represents data, making it easier to analyze trends, compare values,
and interpret information quickly.

5. What is the use of the 'Spell Check' tool in spreadsheets?:

Spell Check helps in identifying and correcting spelling mistakes in the text entries
within the spreadsheet.

5mark

(i)Cell reference

Cell referencing is the way a spreadsheet program identifies and accesses individual
cells or ranges of cells within a worksheet

ii)spreed sheet

A spreadsheet in Excel is a digital document that uses rows and columns to organize
and analyze data, allowing for calculations, formulas, and visualizations.

iii)cell reference

In Excel, a cell range refers to a group of adjacent cells, either in a row, column, or a
rectangular block. It's defined by the top-left and bottom-right cells, separated by a
colon (e.g., A1:B5).

2) Explain about how to create aworksheet (mark statement)

1.Open MS Excel

 Start a new blank workbook.

2. Create the Heading

 Type a title at the top like:

 “Student Mark Statement – Class 10”
 Merge cells across the row and center the text:
Go to Home > Merge & Center.

3. Enter Column Headings

In Row 2 (or Row 3), enter the following headers:

A B C D E F G H
Roll No. Name English Maths Science Total Average Grade
4. Enter Student Data

 Fill in rows with student details under each column:

o Roll number
o Name
o Marks in subjects (e.g., English, Maths, Science)

5. Calculate Total Marks

 Use the SUM formula:=SUM(C3:E3)

o Example: If English is in C3, Maths in D3, Science in E3.

6. Calculate Average Marks

 Use the AVERAGE formula: =AVERAGE(C3:E3)

7. Add Grade (Optional)

 Use IF formula for grading

Example:=IF(G3>=90,"A+",IF(G3>=80,"A",IF(G3>=70,"B",IF(G3>=60,"C","Fail"))))

8. Formatting the Worksheet

 Bold headers: Select headers and press Ctrl + B.

 Adjust column width for better visibility.
 Apply borders: Select the table → Home > Borders.
 Use Fill Color for headers: Highlight with background color.

9. Save the File

 File → Save As → Choose location and enter file name (e.g.,

Marksheet_Class10.xlsx).

📌 Example (Simplified View):

Roll No Name English Maths Science Total Average Grade
1 Riya 85 78 90 253 84.33 A
Roll No Name English Maths Science Total Average Grade
2 Arjun 60 55 70 185 61.67 C

10mark

1. What charts are in excel? What are different types of charts? Explain

1) Definition:

Charts in Excel are graphical representations of data. They help visualize numerical
data, making it easier to analyze trends, patterns, and comparisons.

📋 Types of Charts in Excel

Excel provides many types of charts to suit different types of data. Below are the
most commonly used charts:

Column Chart-Description: Displays data in vertical bars.

 Use: Good for comparing values across categories (e.g., sales by month).
 Types: Clustered Column, Stacked Column, 100% Stacked Column.

Bar Chart-Description: Like a column chart but uses horizontal bars.

 Useful when category names are long or there are many items.

Line Chart-Description: Shows trends over time with data points

connected by lines.

 Ideal for showing continuous data like stock prices or monthly growth.

Pie Chart-Description: Displays data as slices of a circle, representing

parts of a whole.

 Good for showing percentages or proportions.

Doughnut Chart-: Similar to a pie chart but with a hole in the middle.

 Can show multiple data series.

Area Chart- Similar to a line chart, but the area under the line is filled with
color.

 Shows trends over time with more visual impact.

Chart (XY Chart)- Plots points based on two numeric values (X and Y
axes).

Used to show relationships or correlations between two variables.

Combo Chart- Combines two chart types (e.g., column + line).

 Useful when showing different data types together (e.g., revenue and growth
rate).

Histogram-Description: Displays the frequency distribution of data.

: Useful for statistical analysis.

Other Charts Include:

 Bubble Chart – Like a scatter chart but with a third dimension (size).
 Radar Chart – Displays data in a circular manner.
 Stock Chart – Used for financial data (e.g., high, low, close prices).
 Surface Chart – Shows 3D data trends across two variables.