Functions of the Rubber Board

The functions of the Board as defined under the Act are: 1. To promote by such measures as it thinks fit the development of the rubber industry. 2. Without prejudice to the generality of the foregoing provision the measures referred to therein may provide for: a. Undertaking, assisting or encouraging scientific, technological or economic research. b. Training students in improved methods of planting, cultivation, manuring and spraying. c. the supply of technical advice to rubber growers d. Improving the marketing of rubber. e. The collection of statistics from owners of estates, dealers and manufacturers. f. Securing better working conditions and the provision and improvement of amenities and incentives to workers. g. Carrying out any other duties which may be vested with the Board as per rules made under this Act. 3. It shall also be the duty of the Board: a. To advise the Central Government on all matters relating to the development of the rubber industry, including the import and export of rubber. b. To advise the Central Government with regard to participation in any international conference or scheme relating to rubber. c. To submit to the Central Government and such other authorities as may be perscribed, half yearly reports on its activities and the working of this Act, and
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d. To prepare and furnish such other reports relating to the rubber industry as may be required by the Central Government from time to time.

Constitution
The Rubber Board functions under the Ministry of Commerce & Industry of the Government of India. The Board has a Chairman appointed by the Central Government. He is the principal executive officer responsible for the proper functioning of the Board and implementation of its decisions and discharge of its duties under the Rubber Act. There are 25 other members of the Board consisting of: 1. Two members to represent the State of Tamil Nadu. One of them shall be a person representing rubber producing interest. 2. Eight members to represent the State of Kerala. Six of them shall be representing the rubber producing interest, three of such being persons representing the small growers. 3. Ten members to be nominated by the Central Government, two of whom shall represent the manufacturers and four labour. 4. Three members of Parliament two of whom shall be elected by the House of the People and one by the Council of States. 5. The Rubber Production Commissioner of the Rubber Board (ex-officio) and 6. The Executive Director (ex-officio). One of the members is elected as Vice-Chairman on an annual basis. The Board meets periodically for transacting business. The committees are formed to scrutinise various matters and make recommendation to the Board. Besides the Executive Committee and the Research and Development Committee (statutory committees) the Board has five other committees viz. 1. Planting Committee 2. Statistics and Import/Export Committee
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3. Market Development Committee 4. Labour Welfare Committee and 5. Staff Affairs Committee.

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ORGANISATION CHART

Departments and Divisions

Rubber Production Department Rubber Research Institute of India Processing and Product Development Department Training Department Administration Department Finance and Accounts (F&A) Department Licensing and Excise Duty Department Statistics Department Market Promotion

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Finance and Accounts (F&A) Department

The F&A Department headed by the Director (Finance) has the following divisions: 1. Finance and Accounts Division (Administration) 2. Finance and Accounts Division (Research) 3. Finance and Accounts Division (P&PD) 4. Finance and Accounts Division (Rubber Production) 5. Central Finance and Accounts Division 6. Cost Accounts Division 7. Electronic Data Processing Division 8. Internal Audit Division In addition, there are Accounts units that are functionally coordinated by the Director (Finance) in the Rubber Promotion Division, Pilot Crumb Rubber Factory, Excise Duty Division, T&TC Dept. and the Regional Offices. The department manages Board's funds, budget and budgetary control, maintenance of accounts of the Board, preparation of consolidated annual accounts of the Board, co-ordination of audit by the Accountant General of Kerala, study of financial aspects and preparation of financial statements for project reports, updating of cost studies on rubber, operation of electronic data processing system in different functional areas, tax matters of the Board etc. The Boards expenditure on promotion and development of natural rubber production in the country is largely funded from collection of duty of excise (Cess) on indigenous production of natural rubber. The cess account is held by the Central Government. The Board authorised under the Rubber Act 1947 to regularly assess and collect the Cess is required to remit it to the Consolidated Fund of India (CFI). After retaining costs incurred at a specified two per cent of the collections. The responsibility for assessment and collection is discharged by the licensing and the excise duty department of the Board. The government accords grant-in-aid to the Board under non-plan/plan based on budget proposals submitted. The Board also
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generates internal and extra budgetary resources (I & EBR) from sale of rubber from own research and demonstration forums, sale of planting materials from own nurseries, collection of technical consultancy charges, ISI marking fee and license fees, sale of applications and other miscellaneous receipts such as interest on investments and deposits, dividends against shares held in Rubber Growers Cooperatives, companies jointly promoted by the Board and rubber producers societies, contributions from state governments towards expenditure for rubber plantations under tribal welfare projects etc.. Budgets sanctions take into account the I & EBR of the Board, sanctioned budget of the Board for the three years from 1998-99 averaged Rs.92.67 Cr. per annum. The actual expenditure amounted to an average to Rs.88 Cr. Which worked out to 92 per cent of sanctioned amount. Boards accounts and performance are audited by the Accountant General (AG), Kerala and report given to the Government of India.

ABOUT THE PROJECT

This project is mainly concerned with the development of an effective and efficient software program for the Rubber Board. The software deals with the insurance premium and the subsidy of their customers. Today change is everywhere around us. The customers taste and their expectation of quality, price and services are changing rapidly, and new forces of competition are sweeping across the industry and product segment. To cope up with these changes companies need to continuously reinvest them. This is bringing new challenges and the need for ongoing innovations in all areas of the enterprise. All companies must keep a record of their outgoing money. Businesses are finding automation to be extremely cost-effective tool.

The proposed software is to avoid complexity. The software is designed with user friendliness and easy usage. The objective of the project is to analyze the impact of introducing a software program in the concern. We are quite sure that the proposed software will be of great advantage to the Rubber Board.

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COMPANY PROFILE
The rubber growers in India were encouraged to produce the maximum rubber required for the use during war. After the war there were growing demands from the growers for setting up a permanent organization to look after the interest of the industry. There upon the government set up an ad-hoc committee in 1945 to study the situation and to make appropriate recommendation. On the recommendation of this ad-hoc committee, the government to pass the rubber (production and marketing) act,1947 on 18th April 1947. Production and marketing (amendment) act, 1954 amended the name as the board as The Rubber Board.

The rubber production and marketing (amendment) act of 1954 which took effect on august 1st 1954 made some important changes in the constitution of the board now renamed as The Rubber Board. It clearly defines the role of the board in the development of the industry and in formulating and implementing necessary research and development programs. This was followed by notification of the rubber rules, 1955 laying down guidelines for the board to following carrying out purposes of the act. The rules have been subjected to need based on amendments from time to time.

The rubber (Amendments) act of 1960 made certain alterations in the rate and procedure of connection of cess on rubber. The rubber (Amendments) act of 1982 provided of the Central Government to appoint a part time whole time chairman for the board and, if necessary, an executive director for exercising such powers and performing such duties as may be prescribed or delegated to him by the chairman. The 1994 amendment refixed the maximum rate of cess that can be levied on rubber.

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HISTORY OF THE COMPANY

The Rubber Board is a statutory body constituted by the Government of India, under the Rubber Act 1947, for the overall development of the rubber industry in the country. Commercial cultivation of natural rubber was introduced in India by the British, although the experimental efforts to grow rubber on a commercial scale in India were initiated as early as 1873 at the Botanical Gardens, Calcutta. The first commercial Hevea plantations in India were established at Thattekadu in 1902. The importance of rubber production in India from strategic and security reasons had been realized by the government during the Second World War period. The rubber growers in India were encouraged to produce the maximum rubber required for the use during war. After the war, there were growing demands from the growers for setting up a permanent organisation to look after the interests of the industry. Thereupon the government set up an ad-hoc committee in 1945 to study the situation and to make appropriate recommendation. On the recommendation of this ad-hoc committee, the government passed the Rubber (Production and Marketing) Act, 1947, on 18th April 1947, and the Indian Rubber Board was constituted forthwith. The Rubber Production and Marketing (Amendment) Act, 1954, amended the name of the Board as The Rubber Board.

The rubber production and marketing (amendment) act of 1954 which took effect on august 1, 1954 made some important changes in the constitution of the Board now renamed as The Rubber Board. It clearly defined the role of the board in the development of the industry and in formulating and implementing necessary research and development programmers. This was followed by notification of the rubber rules, 1955 laying down guidelines for the board to follow in carrying out the purpose of the act. The rules have been subjected to need based amendments from time to time.

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CURRENT POSITION OF THE COMPANY

The rubber growers in India are encouraged to produce the maximum rubber required for the country. Rubber Board provides license, every person who wants a license to purchase, sell, or otherwise deal in rubber shall apply for a license in Form B. Rubber Board provides training to farmers, managers, superintendents, rubber dealers, quality control managers, and employees of the board, scheduled caste, and scheduled tribe students etc. Rubber Board has labour welfare scheme through which it provides educational stipend, merit award, medical attendance etc.

Individual, who wants to acquire rubber for processing, manufacture rubber products, or to deal with, has to obtain license. Every application should be accompanied by the license fee and the service charge. The remittance can be made either by demand draft or money order or by cash at the cash counter.

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SYSTEM ANALYSIS
Analysis of the existing is an orderly structured process for identifying and solving the limitations of the existing system. The system analysis defines the boundaries of a system.

The existing system is analyzed to verify its problems and checks whether it meets the users requirements. The data on existing system is collected & organized. Data flow diagrams are used to describe the relationship among inputs, processing and outputs. This helps to focus on the logic of the system.

FACT FINDING TECHNIQUES

After getting the knowledge we begin to collect the data through different fact finding techniques. The tools used in the fact finding technique are as follows. 1. Review of written documents 2. Onsite observations 3. Personal interview and questionnaires

Review of Written Documents

When available all documentation on data carrier is organized and evaluated. Included in all procedure manuals are the requirements of the system which help in determining to what extent they are met by the present system. Regarding existing system from the analyst needs to find out what changes are to be made and how easy are to read.

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Onsite Observations Another fact findings technique used by us is observation. We observe the ongoing activities of our organization. We visited the Kottayam branch and observed the insurance and subsidy scheme. We also observed the plantation scheme. On this basis we formulated questions and draw conclusions on watching these activities.

Personal Interview and Questionnaires The personal interview is the most fruitful method of obtaining information. The main important sources of our data collection are personal interviews. Personal interview is face to face interaction between two people. It helps to obtain quantitative and qualitative data about the system. We asked certain questions to the manager and staff to know about the organization activities. We also identified their policies, objectives, goals etc. so the reliability and validity of the data gathered depend on the design of the interview or questionnaire and the manner in which each instruments is administered.

FEASIBILITY ANALYSIS

The main objective of this system is to determine whether the proposed system is feasible or not. Feasibility study is a measure of how beneficial: the development or not. Feasibility of an information system would be to an organization. It is mainly conducted

To determine whether there is a new and better way to do the job that will benefit the end users. To ascertain the cost and savings of alternatives. To recommend the best alternatives. Mainly there are three types of feasibility study to which the proposed system is subjected as described below.
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Technical feasibility There are a number of technical issues which are generally raised during the feasibility stage of investigation. A study of function, performance and constraints that may affect the ability to achieve an acceptable system.

The considerations that normally associated with technical feasibility include:

1. Development risk. 2. Resource availability. 3. Technology.

Economic feasibility Economic feasibility is an important task in system analysis. A system that can be developed technically and that will be used if installed must still be profitable for the organization. Financial benefits must equal or exceed the costs. The analysis raises financial and economic questions during the preliminary investigation to elimeinate the following:

1. The cost to conduct a full systems investigation 2. The cost of hardware and software for the class of application of the project being considered. 3. The benefits in the form of reduced costs or fewer costly errors. 4. The cost if nothing changes.

To be judged feasible, a proposal for the specific project must pass all this tests, otherwise it is not considered as a feasible project.

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Operational feasibility Proposed projects are beneficial only if they can be turned into information systems that will meet the operating requirements of the organization. This test of feasibility asks if the system will work when it is developed and installed.

Legal feasibility A determination of any infringement, violation, or liability that could result from the development of the system is legal feasibility. It encompasses a broad range of concerns that include contracts, liability, infringement and myriad other traps frequently unknown to technical staff.

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