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Assignment 5 Data Validation Excel

Data validation in Excel restricts the type of data users can enter into a cell, ensuring only acceptable input is allowed. Its advantages include preventing data entry errors, ensuring consistency, improving data quality, enhancing user experience, saving time on data cleaning, and supporting complex rules. An example of data validation is setting a cell to only accept numbers between 1 and 100.

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3 views2 pages

Assignment 5 Data Validation Excel

Data validation in Excel restricts the type of data users can enter into a cell, ensuring only acceptable input is allowed. Its advantages include preventing data entry errors, ensuring consistency, improving data quality, enhancing user experience, saving time on data cleaning, and supporting complex rules. An example of data validation is setting a cell to only accept numbers between 1 and 100.

Uploaded by

saurabhupadhyay9455
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Assignment-5

Question: What does data validation mean in Excel? What are the advantage of using data
validation?

Answer:
Data validation in Excel refers to the process of restricting the type of data or the values that
users can enter into a cell. It ensures that only acceptable or expected input is entered,
helping to prevent data entry errors and maintain data integrity.

✅ What Data Validation Can Do:


- Allow only specific types of data (e.g., whole numbers, decimals, dates, times, or text of a
certain length).

- Create drop-down lists for users to choose from predefined options.

- Set custom rules using formulas (e.g., ensuring values fall within a certain range).

- Display input messages and error alerts to guide users.

🟢 Advantages of Using Data Validation in Excel:


1. Prevents Data Entry Errors
Helps avoid incorrect or inconsistent entries by setting limits on what can be entered.

2. Ensures Data Consistency


Makes sure all users input data in a consistent format or value range.

3. Improves Data Quality


By filtering input, it ensures that the data collected is clean and usable for analysis.

4. Enhances User Experience


Drop-down lists and input messages guide users, making data entry easier and more
intuitive.

5. Saves Time on Data Cleaning


Reduces the need for extensive post-entry data cleaning or validation.

6. Supports Complex Rules


Custom formulas can enforce sophisticated business rules (e.g., only allow future dates or
unique entries).

✏️Example:
To restrict a cell to only accept numbers between 1 and 100:
1. Select the cell.
2. Go to Data > Data Validation.
3. Choose Whole number > between > 1 and 100.
4. Optionally, add an error alert message.

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